Easy to set up & use Yoga Class Booking software with FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full booking system, and ensure you get paid on time. FREE Apps and a Member Portal, Attendance Registers and Safeguarding & Covid19 tools come with Coacha too. It's also GDPR compliant.  

Plus much, much more.




Yoga class software02

Streamlined and efficient

Where to start? First of all, the ease of use and simplicity of this software means even the non-computer savvy user can easily work this software. The sign-up form contains all of the questions you need, and you can add more. The payment system was setup with ease … a timesaver for the clubs treasurer. All of my coaches have access to the details they need, and nothing more which keeps it even simpler for them. If you have a club that has membership fees and want to jump into the 21st century, then Coacha is exactly what you need.

Mark Jackson – review on Capterra & Coacha subscriber

Yoga studio software

Timeslot management

Complete control over your timeslots and their ability to be booked. In just a few taps or clicks, you can open up timeslot's for clients to book and pay for a private session.

 Yoga booking software

Pay on booking features

Need clients to pay for a private session when they book? No problem. Our personal training booking system gives you multiple payment options, from cash to direct debit to card payment.

best Yoga studio management software

Record your hours

Know exactly how many hours you have worked over a specific time period with our timesheet feature. You can even export the data and integrate to your accountancy software.

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Multiple types of session

From 1-2-1 timeslots to small private groups, this feature has you covered. It can even help if you run several separate 1-2-1s in the same time slot.

online Yoga studio software

In app booking

Your clients can log into the Coacha iOS / Android apps on their phones or tablets and book their time with you straight away. Just a couple of taps or clicks and they are all done!

Yoga booking app

Cancelation management

Sometimes people need to cancel, but often forget to let you know. Our system tells you straight away if a client isn't coming and opens up the session for rebooking.

Yoga class software

Member zone bookings

When your clients login to Coacha on a PC or MAC, they get the full Coacha experience. Here they will find all the controls and features needed to book their private sessions.

Yoga studio booking software

Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions and all other fees and one-off payments using Coacha’s payment partners Stripe & GoCardless. Not only are the extremely secure but they are the cheapest in the market.

Yoga studio management software

Medical info always to hand

Your clients are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your Yoga business expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 Yoga booking system, we don't believe you should pay more for putting in the work and growing your Yoga business. So, whether you've just recently started off with 20 people, or are an established Yoga business with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Yoga Classes

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information needed quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


Add your logo & colours to Coacha

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too? Well, now you can with the Coacha Custom Plan! 

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager. 

" The main benefits we have found so far are… . " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra & Coacha subscriber

Designed to make your life as a Yoga Instructor easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a Yoga studio software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your clients' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day Yoga class management.

So, how much does Coacha's membership software cost?

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees
Few providers can make all of these claims. But we can.

Yoga Studio Booking System FAQs

What is the real cost of a Yoga booking system?

The devil is in the detail here as many providers hide their true transaction fees, whereas we don’t.

In our mystery shopper research, we found fees as high as 30p + 4.2% per transaction for taking card payments. Coacha’s equivalent fees are 24p + 1.2%. It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 clients and charge them £30pcm each, by using LoveAdmin you would pay £1,972pa in transaction fees. With Coacha you would pay only £1,104pa which includes our monthly subscription fee as well as all transaction fees. So that’s a huge difference of £868pa.

To see the calculations for the above and LoveAdmin’s extra monthly charges click here: Love Admin fees.

(figures correct as at October 2021)

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Clients, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is Yoga studio software easy for clients & parents to use?

If you want clients and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having Yoga booking software with your own logo on it really makes your Yoga business look professional and well organised.

What’s more, clients get to see all the personal info you have on them and they can update and/or download it if they want (great for your Yoga business's GFPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?

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If I use online Yoga studio software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your Yoga business is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love Yoga class software that they can download from and integrate your Yoga business financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)

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Do I need a card reader to take payments if I use Yoga studio software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a client to pay for a one off item such as a mat? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your Yoga business look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best Yoga studio software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does Yoga class software help me if I have an emergency?

When looking for the best Yoga studio management software or a Yoga booking app, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your clients.

Also, make sure that whatever Yoga booking software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again. Great for out in the middle of a field, or indoors in a gym with thick concrete walls and zero reception.

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What stats and figures can I get from Yoga class software?

Performance, attendance, and financial data are crucial for any Yoga studio that wants to stay at the top of their game. A Yoga scheduling app should show you instantly your client attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your Yoga business.

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With Yoga studio booking software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes Yoga Instructors. The very fact that you choose to use Yoga studio software (free download here ) itself will show that you have data protection built into the running of your Yoga business.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Yoga studio software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your business compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any Yoga management software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your Yoga business’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add clients in, set up your classes and hey presto, your registers are automatically created. When you or your clients log in, they get to see what's on straight away. This is essential in any Yoga class software or Yoga class booking app.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can people book on to Yoga classes themselves?

Not all Yoga software (UK or overseas) allows clients to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your clients can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your clients can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many Yoga businesses have term time/seasonal classes. The best Yoga studio management software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some Yoga studio management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s Yoga studio software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new client. Then, after the class, you can go back and add more of their details in when you have more time.

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Does an online booking system (Yoga in particular) help with safeguarding children?

When performing a Yoga studio software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other clients, staff, parents and even your safeguarding officer.

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Can I send text messages to people using Yoga studio software?

Check out independent Yoga booking software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with Yoga studio software?

Being able to select and control who receives your messages is very important. You really don’t want to bombard people with messages not relevant to them.

Coacha enables you to customise who you send your messages to with ease. Send to just your team, clients of a certain class, to a specific group, or to everyone ... you're in total control.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Yoga Class Software – FAQs – Part II

What is yoga class software?

Yoga class software is a very powerful and multi-purpose tool which yoga instructors and schools use to manage classes, take care of administrative tasks, process payments, and even aid in marketing efforts.

The Coacha yoga studio software is packed with innovative features to help yoga instructors do all that and much more.

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Why do I need to use a yoga studio software like Coacha?

Good question! A yoga studio software like Coacha can help you manage almost every aspect of your yoga business or school a lot better. For example, you can automate day-to-day business processes like sign-ups, class bookings and monthly billing. You can give your “yogis” access to the Coacha yoga booking software so that they can connect with you, book classes, pay dues and get in touch with you whenever they need to.

It all comes down to freeing up extra time which you may otherwise spend on administrative tasks. Our yoga booking software helps you redirect that energy a lot more efficiently towards growing your yoga business and improving your service dramatically in the process as well.

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How can your yoga booking software help me with class scheduling?

It’s quite likely that you have your own yoga studio for one reason: you love teaching yoga! Well, that and to make a little bit of money in the process too. However, any kind of manual input will make your job unnecessarily difficult. Without an online booking system for yoga, you’re looking at manually taking attendance, scheduling classes, making sure students pay on time, chasing no-shows – all that not-so-fun stuff.

With the best yoga studio software in your arsenal, you can automate a boatload of tasks, especially class scheduling which can be very time-consuming – and run your studio very efficiently as a result. Awesome, right? More time to grow the business.

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Can the Coacha online yoga studio software help me grow my business?

It absolutely can! You see, the more tasks are automated, the less time you’ll end up spending in mundane tasks, which means more time to focus on what you love the most. It’s time to ditch the confusing CSV files or pen-and-register approach.

The Coacha software for yoga studio provides a clear and easy-to-understand overview of your members, class scheduling, cash flows, and a number of other aspects of the business. You can use these insights to identify plenty of opportunities to further streamline your processes and grow the business as a result.

With the Coacha yoga booking app running and growing the business has never been this easy!

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I’m not all that web-savvy. Is your yoga booking software easy to use?

Absolutely! Even though the Coacha yoga class booking app is web-based, meaning it requires an internet connection, it’s very use to setup and use. Many of the actions are automated and self-explanatory. You and your members will love how easy and intuitive the system is to navigate and use. However, for any kind of support or help in using what our customer describe as the “best yoga studio management software”, please get in touch with our friendly team at  support@coacha.co.uk.

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Does your yoga class scheduling software replace my current website?

No – in fact, it’s an addition to your existing website. When you sign up to our yoga class software, we’ll provide you with a link which you can put up on your website, which will invite members to sign up for the yoga management software, making communication (among other things) a whole lot easier.

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Will I save time and money while using your yoga scheduling app?

For sure! Helping you save time and money is one of the primary reasons behind building a yoga scheduling software like Coacha. Just stop to think for a moment – about all the hours you might spend each weak tracking attendance manually through sign-in logs, attending calls about memberships and class schedules, doing tedious paperwork to reconcile memberships which have expired or are about to expire, etc. And, without a proper yoga studio booking software, there’s also the potential loss in business because a payment method customers are used to hasn’t been integrated with your admin or you forgot to send membership renewal reminders.

With the best yoga studio management software at your fingertips, everything is automated and online – there for you in one centralised location whenever you need to access it, no matter where you are or what time of day it is. The end result? Lots of time and money saved each month!

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If I need help with your yoga studio management app or any kind of support at all, who do I contact?

For any support whatsoever, our friendly team is always happy to respond in a timely manner and address your queries:  support@coacha.co.uk.

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I see that your yoga studio management software is available for a very low monthly fee. Are there any other hidden fees to use it?

None at all! Unlike yoga studio scheduling software which find a way to sneak in hidden charges here and there, Coacha is available to use for a flat subscription fee payable each month. That’s it! The only extra fees (which we don’t hide) are the transaction fees if you use our Money Section, and the costs of sending text messages through our Broadcasts section (remembering that emails are free so there’s no need to send text messages if you don’t want to).

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Yoga Studio Software – FAQs


Which payment methods currently work with your yoga studio software?

Our yoga studio software supports a variety of payment methods, such as support for all major debit and credit cards as we’ve fully integrated to leading online payment merchants GoCardless (GC) and Stripe. In addition, your yoga studio software can also record cash, bank transfer, BACS payments and Standing Order.

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Which is the best or most ideal payment method to use with your yoga studio software?

Good question! Even though our yoga studio software supports several payment methods, we have included Stripe and GC integration to let you easily collect monthly payments from your clients. In fact, we love GoCardless so much that we use it to collect our monthly payments from you for using Coacha’s yoga studio software.

It’s all very easy once you get set up with an account with either merchant – as you may know, GC and Stripe charge some of the most reasonable online transaction rates, and the best part is, by using Coacha, your yoga studio software doesn’t charge you anything on top of that!

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Is there any need to create a separate account for each client to use the Coacha yoga studio software?

This isn’t necessary at all! Since you’re the original yoga studio software account holder, you can add as many members as you like, all of whom will have access to it no matter where they are.

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Can I use either GC or Stripe to pay the monthly fee for using your yoga booking system?

Glad you asked!

GC is used by us to take your monthly payments for using our yoga booking system, whilst both Stripe and GoCardless can be set up to collect all of your payments from your clients.

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I need help with setting up my GC/Stripe account to work with the yoga booking system – can you offer some guidance?

It would be our pleasure!

GoCardless is accessible from the Money section of your yoga booking system. So after finding it from the main dashboard, go into ‘Settings’ and then ‘New Payment’, as this is where you can attach clients to direct debits or payment plans. If you want to create a payment plan you can do so by going into ‘Money’, and then ‘Manage Plans’.

Now, to create a GC account, navigate to ‘Money’, ‘Settings’, and then ‘Create a GoCardless account’. Fill in all the required information and click on ‘Create account’. You will be redirected back to your yoga booking system and GC will now be set up to be used with your account.

Already have a GC account? Brilliant! In that case, go to ‘Money’, then ‘Settings’, and then ‘Connect to GoCardless’. A new window in your yoga booking system will pop up, taking you directly to GC’s login page. That’s it!

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How do I set up or link my Stripe account with your yoga booking system?

This is really easy to do within your yoga studio scheduling software;

Go to ‘Money’ and pull up ‘Settings’ – on the right-hand side of the screen, you’ll find ‘Connect to Stripe’. When you click this, you’ll be redirected to their page where you can login.

Don’t have an account with Stripe? No worries, creating one using your yoga studio scheduling software is really easy too!

Just click “sign up” on the same screen of your yoga studio scheduling software, instead of ‘Connect to Stripe’. Create an account and you’re all set – now you can accept payments from your clients via Stripe.

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How do I record a cash payment in my yoga studio scheduling software?

Find the ‘Money’ section from your yoga studio scheduling software’s main Dashboard, and then ‘New Payment’. On the far right of the screen, you’ll see ‘Record a cash payment’. Fill in your members’ relevant details and we’re all done!

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Is there a way to take a client’s sign up payment directly from my club form?

Oh there is! Our yoga studio scheduling software is all about convenience and ease of use, so you can use it to take an initial payment or an upfront joining fee from clients, like most yoga club owners do. Here’s how to set up payments from your yoga studio scheduling software’s club sign up form:

Find the Club Settings tab from the main Dashboard. In this section of your online booking system for yoga, you’re going to find the “Add payment fee to your Signup form” option. Enable this and then choose between Stripe or GC to collect payments directly from your signup form!

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How can I view a payment in my online booking system for yoga?

You can use three ways to view a payment in your online booking system for yoga:

The Money Dashboard – This is accessible from the main navigation menu. You can view all the payments your clients have made out to you or filter them using the ‘Search for Payment’ feature.

Member Profile – Navigate to ‘People’ from the main menu, and then ‘Your Members’. Pull up the client you’re looking for and click ‘View profile’. Go to the ‘Payments’ tab to view their transaction history.

Member Portal – Even though the above two methods to see received or outstanding payments in your online booking system for yoga are sufficient, this is also an option, and a particularly useful one for your clients as well to view their payment history!

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I may need to cancel a client’s membership – can I do that directly from my online booking system for yoga?

Yes, this is possible to do from your online yoga studio software – just go to ‘Money’ from the main menu and then ‘Manage Plans’. A list of the plans you’ve set up will show. For all your clients who are on a plan, you can view their respective plans by clicking on ‘Members’ on the right-hand side of your online yoga studio software.

You will find a ‘Cancel Sub’ button here, and that’s it, you’re golden!

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How do I edit or delete a client subscription in my online yoga studio software?

Easy:

All the subscriptions that’s you’ve created in your online yoga studio software can be found under ‘Money’ from the main nav-bar, and then by going into the “Manage Plans” sub-menu.

Now, it’s not possible at the moment to amend or edit a subscription in your online yoga studio software, once it’s been set up, because if you do need to change it, such as the amount in a subscription, then you must cancel everyone on it and set it up again. We’ve limited functionality in this case purely for data security reasons and nothing else! 

But if the plan or subscription isn’t attached to any clients in your software yoga studio up till now, then you’re in luck! Just lick the Settings cog next to your plan/subscription and there you will find a section called ‘Edit payment plan’.

On the other hand, if you simply need to delete a plan or subscription entirely from your software yoga studio, make sure that all clients have been cancelled first. Then click on the rubbish bin next to your plan, confirm, and hit ‘Delete subscription plan’. All done!

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Is it possible to delete just a single client from the active subscriptions in my software yoga studio?

We completely understand that on an unfortunate occasion, you may need to cancel a client’s membership from your club, and therefore, delete them from your software yoga studio too.

Just find ‘People’ from your software yoga studio’s main Dashboard and then navigate to ‘Your Members’. Use the Search feature to find the desired client and then click on ‘Profile’. Click on the red delete button, at which point your yoga class booking app will ask you to confirm, and that’s it.

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Can I edit or delete a client group in my yoga class booking app?

Yes, very much so!

Your yoga club may cater to different levels of clients – say, those in different age groups or those having different levels of yoga skills. In this case, you can organise them accordingly in your yoga class booking app, effectively saving yourself quite a few headaches down the line!

So, go ahead and access ‘People’ from the main nav-bar and then access ‘Member Groups’. Now find the ‘Create a new Member Group’ option in your yoga class booking app from the right-hand side of the screen and give your group a unique name.

You can then pick your client group’s level here – create another group, set their level, and so on. Once you have successfully created a new client group in your yoga class booking app, you’ll be redirected to the ‘Member Groups’ page. From here, you can edit groups, delete them or arrange them according to relevancy.

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Is it possible to change the subscription amount later in my yoga class scheduling software once I have set it up?

This isn’t doable in your yoga class scheduling software, unfortunately, and this is purely for security reasons from a GDPR standpoint.

What you can do, however, under the circumstances, is to remove the client(s) for which you want to change the subscription amount, and then send them a subscription request for the new amount.

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One of my clients forgot to set up their subscription prior to the payment date – how does this reflect in my yoga class scheduling software?

It’s important to ensure that your clients are setting up their subscription before the payment date, because if they don’t, their next due payment will automatically go to the next month’s payment date, even after they have set up their subscriptions.

So, unfortunately, there’s no feature (yet) in your yoga class scheduling software which alerts your clients that they need to set up their subscription *before* the payment date arrives.

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Can the Coacha yoga class scheduling software be used to collect termly payments?

Yes, you’re free yoga studio software – ‘free’ to download and try out for 14 days, that is – lets you take termly payments. You may want to have a specific schedule based on term starts/ends, e.g. or there may be specific seasons where you want to change the payment schedule a bit, so we’ve got you covered with our free yoga studio software!

What you want to do is to access ‘Money’ after logging into your free yoga studio software and then find ‘Manage Plans’. You’ll see a ‘Termly Plans’ tab. This allows you to see any termly plans you have and also come up with new ones.

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Can my clients book yoga venues or special equipment using their free yoga studio software?

We accept Visa, MasterCard and American Express and direct debit.

Yes, the Coacha free yoga studio software has a really helpful venue booking feature, allowing your clients to book everything from specific yoga-related stuff like mats, medicine balls and specialised equipment to entire venues.

This feature is accessible from your free yoga software’s (again, free to try initially!) Club Settings page. Once three, you need to enable ‘Venue Bookings’. Next, you can define what clients can book, giving your venue(s) unique names as you go along, and, set up a payment method if you want them to pay on the spot for any venue bookings through their free yoga software. Hit SAVE and you’re done.

In order for your clients to access Venue Bookings from their free yoga software, they must log into the Member Portal that’s included free with Coacha. If you Head to ‘Classes & Registers’ from the main navigation and then ‘Attendance Register’, you can see who has booked onto classes so far.

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Can my clients book into classes using their free yoga software?

Totally possible!

Simply ask your clients to log into their free yoga software and then access the Member Portal. But first, you must enable class booking from your free yoga booking system by heading to Classes & Registers and then choosing ‘New Class/Event’ from the dropdown.

Fill out all the appropriate class info, and then instead of filling out info in the ‘Add members’, leave it blank and click on ‘Create’ instead, as you want your clients to be able to book themselves using their free yoga booking system. 

Once classes have been made bookable, it’s a good idea to send your clients a broadcast, telling them that they can now book onto classes through the ultra-useful Member Portal feature in their free yoga booking system – that’s ‘free’ to download and try initially, mind you!

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How do my clients use the Member Portal feature from their free yoga booking system?

It’s really easy for your clients to log into the Member Portal from their yoga class software.

If they created their own password at the time of signing up to use their yoga class software, then they can just use that to log onto the Member Portal. If not, then you’ll need to set up their log in and password.

Once this is taken care of, your clients will head to head to ‘https://my.coacha.app/’ and use their credentials to log in. From the main navigation/dashboard of the Member Portal, your clients need to find ‘Calendar & Classes’. This allows them to view a timetable for all classes scheduled for the week or for the month.

The classes which are bookable from their yoga class software will show up here, and they can view all the classes they’ve booked onto, along with the option to cancel any one of them.

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I’ve never created bookable classes through my yoga class software – can you show me how?

Certainly! From your yoga class software’s main nav-bar, choose ‘Your Classes’. Here, you will see an option: “Can people book onto this class?”

Check this option and then choose the total number of clients who can book onto the class. Next, set up your payment method if you’d like your clients to pay separately each time they book a class through their yoga scheduling app. Go ahead and check the ‘Pay-As-You-Go’ option and then mention your price.

Next, choose how you want to get through the yoga scheduling app – e.g. through Stripe or GoCardless or through cash.

Note: To record a cash payment in your yoga scheduling app, you need to hit the ‘Pay’ button under the respective client’s name.

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Is there a way to limit who can book onto classes through the yoga scheduling app?

Yes – there may be instances where you might want to make bookable classes available to a select group of clients only. In this case, your yoga scheduling app has got you totally covered!

Go into ‘Your Classes’ from the main nav-bar and you will see an option ‘Restrict Member Groups’; simply select the groups who can book onto classes using their yoga scheduling software.

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Where can I view the full list of bookable classes I’ve created in my yoga scheduling software?

To view all the bookable classes you’ve created in your yoga scheduling software, go to ‘Classes & registers’ and then ‘Your Classes’ from the main navigation bar. Here, you will find the information you’re looking for!

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Can I create special courses or classes for a specific season through my yoga scheduling software?

As a yoga club owner, you may have special courses coming up, such as kids’ summer sessions or one focused on elderly clients only. In this case, your yoga scheduling software lets your clients book onto those special classes with ease.

So, what you want to do is find ‘Courses’ from your yoga booking software’s ‘Classes & Registers’ option and then choose “New Course”.

Fill out the course/session information, invite your clients to that course, and we’re all done!

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How do I inform my clients about bookable classes or anything else that requires bringing them up to speed on my club’s happenings?

We’ve built a very useful text and email broadcasting feature into our yoga booking software for this very purpose! Now, there’s no way your client can come up to you and sarcastically remark “I didn’t get the memo” or otherwise show dismay over the fact that their yoga booking software did not keep them in the loop.

So, for instance, when you make sessions bookable or, say, have your clients’ logins to the Member Portal ready, you’re going to want to let them know. Simply access the ‘Broadcasts’ feature from your yoga booking software’s main nav-bar and choose ‘Send Broadcast’. Give the broadcast an appropriate subject and type out your message. You can also choose whether you want to broadcast this message either in the form of a text message, an email, or both.

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Are email and text broadcasts free in my yoga booking software?

Well, email broadcasts are free to send from your yoga booking app but we do need to charge a teeny-tiny fee for SMS text broadcasts. These are as low as you can imagine and in line with Text Local’s rate of 4.5p-5.5p.

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Can I attach a file when sending email broadcasts through my yoga booking app?

Absolutely! You can send all kinds of attachments when sending out broadcasts from your yoga booking app, such as registration forms, class schedules, event flyers, NOK contact details – you name it!

Once you’re on the ‘Broadcasts’ screen in your yoga booking app’s main navigation screen, click on ‘Send Broadcast’. As you type out your subject and message, you’ll notice an ‘Upload a file’ button. Please keep in mind that you can upload attachments in MS Word or PDF format only.

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Some of my members are not receiving email/SMS broadcasts through their yoga booking app – why is that?

Since running a yoga club can be sometimes tricky, with all the different aged clients and privacy policies and data safety guidelines to follow, your yoga software is integrated with the latest CPSU (child protection in sport unit) guidelines as dictated by the NSPCC. This means that if you’re trying to send any broadcasts directly to underage clients through your yoga software, they will not be able to see them – only their authorised parents/guardians or NOKs will.

So, that’s one thing to look into.

Another thing you can do, even though it seems like a no-brainer, is to ask that specific client to verify his/her email address. Sometimes, even if a single digit, symbol or alphabet is off, it can cause trouble. It’s so easy to make a typo, especially when you’re quickly typing out an email address on a registration form!

Next, you can try asking if they have checked their spam/junk folder. If your message did land there, then you’ll need to ask your client to lower their security settings and add you to their authorised list of recipients.

However, some messages don’t even land in spam folders – that is, if your client has set the highest level of spam message settings. Again, you can ask them to lower their email security settings.

If your clients are still complaining about not receiving email/text broadcasts from their yoga software, please submit a ticket so that our friendly support team can look into it.

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Can you show me how to assign Member Portal logins in my yoga software?

There are two ways of doing this: you can either assign Member Portal logins through your yoga software to each client individually, or you can send logins to everyone at once.

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Sending logins individually

To send logins individually from your yoga studio management software, you want to head to ‘People’ first, then ‘Your Members’, and then ‘View Profile’. Underneath your client’s main personal information, there’s an ‘Allow login’ checkbox. Select this and then assign a password. In case your client is underage and requires communication to take place between your club and the parent or NOK, then the ‘Allow login’ checkbox will automatically appear in the NOK (Next of Kin) section. Once you’re done setting up a login and password, hit ‘save’.

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Sending logins all at once

To mass-assign logins from your yoga studio management software, go to ‘Your Members’ from the main nav-bar. Select ‘Set member logins’ and this will automatically check the ‘Send to Everyone’ option.

If you want to mass-assign Member Portal from your yoga studio management software to specific groups of clients only, then uncheck the ‘Send to Everyone’ box and choose the desired client group from the dropdown. After that, click ‘Add’ and then ‘Send Login Request’.

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Is there a way to set courses, camps or training blocks in my yoga studio management software?

We thought you might find such a feature useful, and so your yoga studio management software lets you precisely and quickly set up events like summer camps, for example, which you plan to stretch out for multiple sessions or offer in blocks of training.

First, you’ll need to create a course, camp or training block. If you already know how to use the ‘Classes’ feature in your yoga management software, then this is more or less the same, albeit a few minor differences.

The ‘Courses’ section can be found under ‘Classes & Registers, and from here, you want to choose “New Course”. Fill out all the relevant course information, including start and end date/time, any recurrences, the name you want to give it, and so on. Click “Add Sessions” and that’s it. Remember to hit the SAVE button on top of the course setting page.

After successfully setting up a course, it will now appear in your yoga management software, which means whenever any of your clients login onto the Member Portal, they will see that a new course has been set up.

If you want to personally inform your clients of the upcoming course, there’s a nifty automated invite feature in your yoga management software. Simply select the “Invite” button next to your course.

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How does the attendance register work in my yoga management software?

When you log into your yoga management software, you’re greeted by the Main Dashboard. If you scroll down, you’ll find ‘Attendance Register’ right underneath the Noticeboard. You can also access Attendance Registers from the ‘Classes & Registers’ section of your app to book yoga classes.

The attendance register provides an overview of the classes you’ve scheduled for the week via your app to book yoga classes. If you click on ‘Go to this register’ on the right-hand side of your screen, you can view and use it. You can also click ‘void’ if the scheduled class did not take place, otherwise it can skew the class attendance statistics in your app to book yoga classes.

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How can I quickly find a register in my app to book yoga classes?

Any time you set up a class in your app to book yoga classes, it auto-generates a register which you can view from your smartphone or other supported device, in order to sign clients in and out of sessions. Clever, wouldn’t you say?

Anyhow, to locate a register, click on ‘Classes & Registers’ from your free yoga class booking system’s main menu and then choose ‘Attendance Registers’. This open’s the current day’s registers. There are four tabs here, which allow you to locate the desired register in your free yoga class booking system with ease: Past Registers, Today’s Registers, This Week and Search.

The ‘Search’ tab, for example, lets you use date pickers in order to locate a specific register. Once you’ve found the register you want, click on the green ‘Go to this register’ button.

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Which devices is your free yoga class booking system compatible with?

The Coacha free yoga class booking system – ‘free’ to try initially, that is – is compatible with all iOS and Android devices as well as PCs and laptops running on Windows and Mac OS.

In addition, your free yoga class booking system can also run on the latest game consoles such as the Xbox Series X/S and PlayStation 5!

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How can I lock and unlock a register in my yoga class booking system?

Your yoga class booking system works as an ultra-secure digital register, allowing you to lock/unlock registers to let clients sign in or out of a class – so that they need not access the rest of the yoga class booking system, and only what they need to.

Head to your yoga class booking system’s main Dashboard, then ‘Classes’, and then ‘Attendance Registers’. Find the register you want to lock/unlock and click ‘Go to this register’.

To lock the register, click on the red ‘Lock register’ button which means you will not be able to navigate away from this screen as long as the register is locked. When a register is locked in the yoga class booking system, your clients can sign themselves into a class, and you can even access personal notes, although all other screens or areas or inaccessible, until you type your password to unlock the page. This makes the rest of your yoga studio booking software accessible again.

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What are the Quick View icons in my yoga studio booking software or how do they work?

We understand how you may want to quickly pull up specific information about your clients in your yoga studio booking software – for instance, like medical notes, safeguarding notes, whether someone has signed a photographic waiver or not, and so on. This is where the Member Icons come into play.

The Member Icons feature in your yoga studio booking software can be enabled by heading to your main Dashboard and accessing Club Settings, then clicking on the ‘Club Settings’ tab and finally on ‘Show Member Icons’. Hit ‘Save’.

It’s worth remembering that the Member Icons will only pop up automatically in your yoga studio booking software when certain conditions have been met. For example:

  • Whenever a client has a medical note added to their profile, a small “+” icon will pop up. Clicking on that icon will bring up the medical note.
  • When one of your clients or their parent do not agree to be photographed, then a small photography waiver “red camera” icon will pop up.
  • If a client gets a safeguarding note added to their profile, you will see a small “S” icon appear on their profile.

So, in short, whenever you pull up a specific client’s profile in your yoga business software, icons appear only when certain conditions have been met. It should be noted that when you lock a register in your yoga business software, these icons will not pop up in order to prevent the rest of your clients from viewing or accessing any unnecessary information during self check-in.

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What is the Noticeboard feature in my yoga business software and how does it work?

Your yoga business software lets you leave notices for your yoga instructors as well as your clients and their parents to see when they log in. This is one of the first things they see when they log in so you might want to consider what kind of information to put here for everyone to see.

The Noticeboard can be accessed directly via your yoga business software’s main Dashboard or by going into Dashboards and then ‘Club Noticeboard’. You can view all your notices by clicking on ‘View all notes’ or you can add another note by clicking on ‘Add new’.

You can also decide whether you want to create notes which are visible to all your clients and instructors using the online yoga booking app or to your instructors only. After choosing the appropriate option, click on ‘Add note’.

You can also delete notes from your online yoga booking app by clicking on ‘delete’ right next to the note, but do remember that this action cannot be undone!

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Is Coacha currently the leading yoga booking system in the UK?

We believe so, yes!

Many of our users believe Coacha is the leading yoga booking system in the UK because it offers practically all the premium features as the top yoga studio management systems, but at nearly a fraction of the price.

Also, the Coacha yoga studio management app will never lock you into a contract, so you can use it on an “on/off” basis as you like. Finally, our yoga studio management system also comes with a free 14-day trial to let you fully test-drive all the premium features.

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I’m using a yoga studio management system for the first time. Can you show me how to easily set up my yoga club?

Absolutely – your yoga studio management system can be set up in 5 quick and simple steps – you can find an easy-to-follow guide on that right here.

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Can you show me the steps to add a new class in my yoga studio app (free to download)?

Setting up a new class in your yoga studio app (free to initially try) is a piece of cake! Just find ‘Classes & Registers’ from the main Dashboard and select ‘New Class or Event’.

Fill out all the necessary details and choose whether you want your clients to be able to book directly from their yoga studio app (free to download).

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The Coacha yoga studio app is free to download but what happens after?

Our yoga studio app is free to download and use for 14 days – after that, you will be prompted to pay a highly competitive monthly price to keep using it. That’s it. All the information you entered at sign up remains intact, so you can continue to smoothly manage your operations and admin in your app to book yoga!

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Do I really need an app to book yoga to manage my club – can’t I just keep everything in a register or computer?

While there are a small handful of people who are probably using registers or computers to keep their records and manage a yoga club, times have changed a lot since the days of just paper or computer-based record keeping.

An app to book yoga essentially places a greater degree of control and freedom in the palm of your hand, no matter where you are. It also allows your clients to seamlessly book classes, check venue availability, communicate with instructors, stay updated on the latest events and happenings, and much more.

By not using an app to book yoga, you’re essentially making the management and admin aspect a lot more complicated than it has to be. We understand that it can be difficult to break away from the age-old habit of noting things down in a register or computer, but times are moving fast now and there’s a greater demand for managing things on the go.

Try out our app to book yoga for free for a period of 14 days – you’re not going to be disappointed!

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Is Coacha the best yoga studio software available at the moment?

Well, we’re not going to blow our own trumpet here but we’ve been told by almost everyone using Coacha that it is the “best yoga studio software”. If you think about it, there are several reasons for this:

  • The “best yoga studio software” makes class booking easier than ever before – no matter where your clients are, they can quickly check instructor and class availability, and book with unimaginable ease.
  • The “best yoga studio software” also offers essential information on each one of your clients, so that in case of an emergency, contact information or specific medical information can be pulled up instantly to take the appropriate course of action.
  • According to our users, the “best yoga studio software” also lets you manage admin affairs in a straightforward and seamless manner, freeing up a lot more time to focus on other areas of your business.

But don’t just take our word for it when we say it’s the best yoga studio management software – try it out for FREE for 14 days to see why it comes highly recommended by everyone who’s using it.

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How can I distinguish between the best yoga studio management software and average or mediocre ones?

You will undeniably come across many applications and systems claiming to be the “best yoga studio management software”, although only a select few manage to live up to the hype or claims.

For example, in order for an app or system to truly qualify as the “best yoga studio management software”, it needs to have seamless class booking features that allow users to conveniently book into classes whenever they please.

An application claiming to be the “best yoga studio management software” should also offer a no-frills and straightforward approach to club administration and management, allowing yoga club owners to direct their focus toward other areas of the business.

Coacha ticks all the boxes and then some! Try it out absolutely FREE for 14 days.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

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