Vastly reduce time on Cheer admin

Coacha will save you lots of time and help organise your admin. It has amazing COVID19 features and attendance registers, and ensures you get paid on time. You also get a member portal, enhanced safeguarding and a booking system. Coacha is GDPR compliant too. Plus much, much more. 

Just £25pcm - NO HIDDEN EXTRAS

Start your FREE trial today

Image

" We love Coacha! "

It so easy to use! Coacha has made my life SO MUCH easier. Payments, athletes information and registers are there at the click of a button. I love how my coaches can all use the app on their phones too. I'd never go back now!

Jess Mortimer - East Coast Tigers - review on Capterra and Coacha subscriber

cheerleading software01

Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

cheer class management software01

Medical info always to hand

Your athletes are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

cheerleading management software01

Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

cheer management software01

Customisable grades

With editable grades and groups, setting up and personalising your club couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

cheer gym management software01

Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your athletes' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant athletes.

cheerleading software02

Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, members and coaches. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

cheer class management software02

COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

cheerleading management software02

Manage your coaches, staff & helpers

Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

cheer management software02

VERY easy set up with 'mass member import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.

cheer class management software
Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

cheer class management software

'Bookable’ items & venues

Let your members book things like equipment, training spaces / facilities or venues. You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

cheer class management software
Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 cheerleading software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
gymnastics studio software

iOS & Android Apps mean you are always connected at your Cheer Programme

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" Admin has become so much easier … " 

… and given me so much of my time back. It's so much less stressful and everything is all in one place. Their team are absolutely fantastic. If I have a question they will help straight away. The support staff is amazing!

Jess Mortimer - East Coast Tigers - review on Capterra and Coacha subscriber

Designed to make your life as a cheer coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; dance school management software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your athletes' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day cheer programme management.

Whilst there are other pieces of cheerleading management software available such as JackRabbit, LoveAdmin, iClassPro and Gymnastics Club Manager, we continue to be the go-to piece of software for many Cheer Programmes. 

We can even help transfer your data from these platforms in to Coacha.

What is the real cost of cheer class management software?

What is the real cost of cheer class management software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

-----------------------------------------------------------------------------------------------------

What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

-----------------------------------------------------------------------------------------------------

Is cheer class management software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having cheerleading management software with your own logo on it really makes your cheer programme look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your programme’s GFPR compliance!)

There are also FREE Andriod and iOS apps  available for everyone to use too. What’s not to like?

-----------------------------------------------------------------------------------------------------

If I use cheer management software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your cheerleading programme is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love cheer gym management software that they can download from and integrate your cheer programme’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)  

-----------------------------------------------------------------------------------------------------

Do I need a card reader to take payments if I use cheerleading software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your cheer programme look professional and well organised.

-----------------------------------------------------------------------------------------------------

What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best cheer class management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

Does cheerleading management software help me if I have an emergency?

When looking for the best cheer management software for your cheerleading programme, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever cheer gym management software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

-----------------------------------------------------------------------------------------------------

What stats and figures can I get from cheerleading software?

Performance, attendance, and financial data are crucial for any cheer programme that wants to stay at the top of their game. The cheer class management software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your programme.

-----------------------------------------------------------------------------------------------------

With cheerleading management software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes swimming programmes. The very fact that you choose to use cheer management software  itself will show that you have data protection built into the running of your programme.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Cheer gym management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your programme compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

-----------------------------------------------------------------------------------------------------

Can I get free attendance registers?

Any cheerleading software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your cheer programme’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any cheer class management software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

-----------------------------------------------------------------------------------------------------

Can I get free cheerleading management software too?

If you’re after a free cheer management software downloads, then why not try Coacha Lite which is completely FREE Membership Management Software?

-----------------------------------------------------------------------------------------------------

Can people book on to classes themselves?

Not all cheer gym management software allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your athletes can simply log into your Member Portal and book up in just a few taps or clicks.

-----------------------------------------------------------------------------------------------------

I only operate during term time – does this matter?

Many cheer programmes have term time/seasonal classes. The best cheerleading software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

-----------------------------------------------------------------------------------------------------

I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some cheer class management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s cheerleading management software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

-----------------------------------------------------------------------------------------------------

Does cheer management software help with safeguarding children?

When performing a cheer gym management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

-----------------------------------------------------------------------------------------------------

Can I send text messages to people using cheerleading software?

Check out independent cheer class management software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

-----------------------------------------------------------------------------------------------------

I only want to message specific people. Can I do this with cheerleading management software?

Being able to select and control who receives your messages from your cheer management software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your cheer gym management software, Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, members of a certain class, to a specific group, or to everyone ... you're in total control.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Cheer Team App – FAQs


How much does it cost to set up the Coacha cheer app?

Absolutely nothing at all! Just sign up by filling in your basic information and you can start using our cheer app, with the only cost being the monthly £25 fee.

-----------------------------------------------------------------------------------------------------

Is your cheer app just for young boys and girls or can parents use it too to see what their children are up to?

The Coacha cheer app is not just meant for athletes of cheerleading teams and squads but also for parents too. All you need to do is ask your child to share the login credentials to the cheer team app, and that’s all you need to see what they are up to, including class schedules, upcoming events and who they’re communicating with via SMS or email.

-----------------------------------------------------------------------------------------------------

Can I send unlimited emails and SMS messages through the cheer team app?

You can send an unlimited number of emails while using the cheer app completely free of charge. As for SMS messages, depending on the length, it takes only 4p-5.5p per message, so you’re practically paying nothing to send SMS messages to your athletes or staff members.

-----------------------------------------------------------------------------------------------------

In the event that I want to add more athletes and/or staff members to the cheer app, do I have to pay extra other than the £25/mo charge?

No extra payment needed! You can continue to add as many staff members and athletes as you like to the cheer app – the monthly charges will remain fixed at £25.

-----------------------------------------------------------------------------------------------------

I may need some help with setting up the cheer team app. Is there a dedicated support team for this?

Well, our cheer app is very simple to set up and use, even a primary schooler can do it. All you need to do is download it and follow the setup instructions. But if you need support with this, our support team would be happy to guide you through it.

-----------------------------------------------------------------------------------------------------

Does the Coacha cheer app integrate with social media apps like Tumbler, Pinterest, Instagram, etc.?

Unfortunately, we’re not offering social media integration at the moment, because our cheer team app is essentially a platform to help you manage classes and admin-related tasks, rather than a visual tool to be used for marketing.

-----------------------------------------------------------------------------------------------------

Can a cheer app like Coacha help me get more business?

That’s affirmative! When people know that you offer an easy method to signup, book classes and stay in the know on the latest developments, they will sign up eagerly. So, you won’t only grow your audience but also retain them a lot better, because people love a business which is easy to communicate with.

-----------------------------------------------------------------------------------------------------

Cheer Team Management App – FAQs

Can a cheer team management app like Coacha help me build trust and improve customer satisfaction?

It definitely can – our cheer team management app has powerful communications and collaboration tools, for instance, which help you send out the desired messaging to your members in a timely fashion. This, in turn, builds trust and leads to higher customer satisfaction levels indefinitely!

-----------------------------------------------------------------------------------------------------

Is cheer programme software in general difficult to set up and use? What about Coacha?

Cheer programme software by design is meant to make life a lot easier for cheer team managers and owners. With cheer programme software like Coacha at your fingertips, managing your cheer team is easier and more intuitive than ever!

Don’t believe us? Here – try out the FREE 14-day trial to see what we mean. 

-----------------------------------------------------------------------------------------------------

I may need some help to set up the cheer programme management app – what kind of support can I expect?

The Coacha cheer programme management app is pretty straightforward and easy to set up as it is. However, if you still need help, then you can lodge a support ticket from within the cheer programme management app.

-----------------------------------------------------------------------------------------------------

Are all teams using cheerleading apps? Do I have to use one too to run and manage my team?

Smart and savvy cheer teams do use cheerleading apps to streamline day-to-day operations and especially administrative tasks, which in turn, frees up a lot more time to focus on the actual cheerleading practice and training.

Now, we don’t want to come off as a pushy hard-selling salesperson here – you can always try to run and manage your team without the help of any cheerleading apps – but here’s what you’re missing out on by not using one like Coacha:

  • The ability to communicate with members and their parents, so that they are always aware of the latest happenings
  • Take payments in an easy, convenient and cashless way each month
  • Monitor specific trends and patterns to see how you can improve your cheer team’s performance
  • Schedule classes and send out notifications regarding class schedules, registration (or cancellation) so that everyone is always on the same page
  • Add staff holidays or business closure days to your monthly calendar so that members know when not to book classes
  • Track members who may be at risk of COVID-19 or who have already exhibited symptoms, in order to keep everyone safe
  • And much, much more!

So you see, for only £25 a month, cheerleading apps like Coacha help you get a great deal of work done after just a few taps and swipes on your phone – surely beats calling everyone up individually or maintaining records manually in a register or computer!

-----------------------------------------------------------------------------------------------------

I’ve used cheerleading apps in the past and they are a lot more expensive than £25 a month. How do you manage to keep this cost down?

Good question! We take pride in the fact that our price is very fair and competitive, compared to what other cheerleading apps are offering.

One of the things that most apps for cheer coaches do is that they find a way to sneak in additional charges even if the monthly price seems fair – like annual contract renewals, setup, extra fees for adding more members than the current package allows, cancellation, etc. And even though some of these apps for cheer coaches do offer great features, we feel all the additional charges add up to hundreds of pounds each year, which is something you can do without.

We stand apart from other apps for cheer coaches because not only are we offering the same premium features (in some cases, much improved), but we also don’t throw in any additional charges. You can add as many members as you like, use Coacha for as long as you like, or cancel whenever you like – you’ll still be paying that fixed £25 price, because we want to see your business grow and not cut too much into your profits.

-----------------------------------------------------------------------------------------------------

What kind of platforms are apps for cheer coaches compatible with? What about Coacha?

Most apps for cheer coaches are compatible with mobile devices, PCs and laptops. As for a cheer team app like Coacha, you can use it on an Android/iOS mobile devices, or any Windows/Mac OS computer or laptop. If you like, you can even use our cheer team app on the latest Xbox or PlayStation game console!

-----------------------------------------------------------------------------------------------------

I’ve come across many free apps for cheer coaches online – is Coacha free too?

Well, Coacha is free to download, but you do need to pay £25 a month to enjoy all the premium features. But if you’re interested in a completely ‘free to use’ cheer team app, then Coacha Lite might meet your requirement for now.

-----------------------------------------------------------------------------------------------------

Is there a registration fee to use your cheer team app?

None whatsoever! Just download the Coacha cheer team app, setup your login and password, and you’re good to go.

-----------------------------------------------------------------------------------------------------

Can you show me how to add a new event through the cheer team app?

Oh, it’s super-easy to do in your cheer team software! Find the ‘Class & Registers’ option from the main navigation bar and then select ‘New Class or Event’. Fill in all the details and that’s it – you just added a new event using a few taps and swipes on your cheer team software!

-----------------------------------------------------------------------------------------------------

How can I view or delete events from the cheer team software?

To view an event(s), go to the ‘Classes & Registers’ option from the main navigation bar and then find ‘Your Classes’. All the events you’ve created are listed here.

To delete an event, go to the same option; i.e. ‘Your Classes’, and select the event you want to delete. Tap ‘Delete Class’, and confirm with an ‘OK’. That’s it.

-----------------------------------------------------------------------------------------------------

Is Coacha one of those cheer team apps which can help me grow my business? 

While many cheer team apps out there promise to help you in growing your business, Coacha does this indirectly in a number of ways.

For instance, the robust communication and collaboration tools help you build trust and increase customer satisfaction levels, which means word-of-mouth will definitely lead to more business. The safety, privacy and security features help safeguard each members’ data, so they will always know that you’re someone who takes data security very seriously.

The class attendance and scheduling features ensure that members don’t have to chase anyone around or follow up with someone just to view class schedules or indicate their availability, for example. Cheer team apps like Coacha can, therefore, indirectly help to grow your business in many ways.

-----------------------------------------------------------------------------------------------------

How safe and secure are cheer team apps in general?

This depends – most cheer team apps come with robust safety, security and data privacy features, such as Coacha, which helps to ensure that your data is regularly backed up and only viewable by you. So, we can’t speak for other cheer team apps, really, but as far as Coacha is concerned, we take data privacy and security very seriously.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Software for sports & pastime club management

        

@ 2021 by Coacha Software

Ready to
get started?

There's no time like the present to get that pile of paperwork under control !

Start your FREE trial
  • Back to top