Simplify your Tennis club admin & bookings

Coacha will save you lots of time and help organise your admin. It has enhanced COVID19 features, a booking system, and ensures you get paid on time. You also get a member portal, attendance registers and enhanced safeguarding. Coacha is GDPR compliant too. Plus much, much more. 

Just £25pcm - NO HIDDEN EXTRAS

Start your FREE trial today

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Amazing membership management software

Coacha is an amazing product and we would be struggling without it. All our member records are now updated and we are now able to email certain membership groups within the club. The amount of time we are saving on administration is huge. The app on the phone is brilliant as the Coaches now use this for the register and we are able to check membership status on mobile devices/ipad at any time. There is no need to chase for payments as CoachA does it all.

Raj Patel - review on Capterra and a Coacha subscriber

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

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Medical info always to hand

Your players are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

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Customisable grades

With editable grades and groups, setting up and personalising your club couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

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Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your players' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant players.

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Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, members and coaches. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

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Manage your coaches, staff & helpers

Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

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VERY easy set up with 'mass member import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.

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Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

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'Bookable’ items & venues

Let your members book things like equipment, training spaces / facilities or venues. You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

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Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 Tennis club management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Tennis Club

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" The main benefits we have found so far are… " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra and a Coacha subscriber

Designed to make your life as a Tennis Coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; tennis software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your players' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day tennis club management.

Tennis Management Software FAQs

What is the real cost of Tennis management software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is tennis management software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having tennis software with your own logo on it really makes your tennis club look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?

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If I use tennis management software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your tennis club is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love software for tennis clubs that they can download from and integrate your tennis club’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD).

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Do I need a card reader to take payments if I use tennis club management software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your tennis club look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best tennis club software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does tennis management software help me if I have an emergency?

When looking for the best tennis club software for your tennis club, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever tennis club membership management software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again. Great for out in the middle of a field, or indoors in gym with thick concrete walls and zero reception.

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What stats and figures can I get from tennis club membership software?

Performance, attendance, and financial data are crucial for any tennis club that wants to stay at the top of their game. The best tennis club software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

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With tennis club software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes tennis clubs. The very fact that you choose to use tennis club booking software (free download here) itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Tennis club scheduling software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any tennis management software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your tennis club’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any tennis club membership management software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can people book on to classes themselves?

Not all tennis club software (UK or overseas) allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your members can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many tennis clubs have term time/seasonal classes. The best tennis club software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some dance tennis club management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s tennis club software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does tennis club management software (free or paid for) help with safeguarding children?

When performing a tennis club membership management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using software for tennis clubs?

Check out independent tennis software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with tennis club membership software?

Being able to select and control who receives your messages from your tennis club booking software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your tennis club management Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, members of a certain class, to a specific group, or to everyone ... you're in total control.

Go on, start making life easier for yourself

You know it makes sense. You've been putting it off, but you know you need to do it ...

Tennis Software FAQs – Part II

What is Coacha and what does it do?

Coacha is  web-based tennis software for tennis clubs and associations. It has innovative features which offer control over practically all aspects of the information required to effectively manage a tennis club.

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How does Coacha help me improve my business?

Coacha is very powerful tennis software, with enhanced COVID19 features included to help tennis clubs and associations stay on top of their admin functions.

Our tennis software helps you run your teams, members and classes far more effectively, in addition to ensuring that you get paid on time and in a hassle-free way. Coacha’s tennis software also offers easy-to-use text messaging, straightforward attendance registers, enhanced safeguarding features to keep your children safe and is GDPR-compliant.

Simply put, it improves business for tennis clubs and associations by offering a single point of contact for tennis coaches to communicate with players, send out notices, collect membership fees, and so much more.

Please take a look at the full feature set of our tennis software to better understand how it makes tennis clubs more efficient and profitable. 

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How has the Coacha tennis scheduling software helped tennis associations and clubs?

Many of our customers have described the tennis scheduling software as an “amazing product” and one without which they would be struggling.

For instance, one way that our tennis scheduling software helps tennis clubs is that it updates member records in real time, allowing club owners to instantly send notices, reminders and messages when needed.

Another way our tennis management software has benefitted tennis clubs of all calibres is by helping them save a significant amount of time and money in terms of day-to-day administration. Tennis coaches can use Coacha to check membership status and quickly see if membership fees have been paid, using only their mobile devices. Coacha’s tennis management software is available on both iOS and Android compatible devices both through a web browser and dedicated apps.

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Is there a fixed term contract for using the Coacha tennis management software?

No. Coacha does not bind you to a contract like most tennis club software providers do. You pay on a monthly subscription basis only, just like with Netflix. Cancel at any time as you wish – no strings attached!

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Are there any hidden charges or obligations to use your tennis club software?

None whatsoever! No hidden contractual obligations, annual or one-time registration fees. Unlike our competitors who tout their tennis club software as “free” but inflate the transaction fees they charge you, we don’t insist on putting down a large chunk of your earnings just to use Coacha.

A monthly fee of £25 is all you pay, in addition to specific fee* which we inform you of up front, unlike some of our competitors. You can check out the  pricing  page for our tennis club software if that sounds too good to be true!

*The only additional fees are for taking money through Coacha and sending text messages. These fees are the cheapest in the business and more details can be found here:  https://www.coacha.co.uk/Pricing .

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Is the Coacha tennis club scheduling software available to use as a desktop app?

Coacha is a web-based app that is available to use on laptops and PCs. This web based app, which is also considered to be among the best app for coaches to communicate with parents, is then linked to from our iOS or Android apps that are free for you to download.

Just visit your Apple App Store or the Google Play Store, and you’ll see that our tennis club membership software or tennis club scheduling software has a dedicated version for both platforms, and while you’re at it, do read all the positive reviews, and perhaps, leave us your thoughts as well!

We are always looking for ways to improve our tennis club membership management software in any way possible.

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I’m not sure if Coacha is for me. Can I try before I buy?

You certainly can! We’re so confident that you will benefit tremendously by subscribing to our tennis club membership management software, that we offer a FREE 14-day no-obligation trial.

You get to try out all the features of the Coacha tennis club management software, and see for yourself how it can help you save time and money by automating functions around admin, team management, payment, and much more.

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What are some of the key benefits of using Coacha as a tennis club management software?

Simply put, Coacha makes tennis club management really easy. This includes everything from class time and schedule management to taking fees from players, the ability to group members together according to custom-defined categories, and a lot more.

In fact, one of Coacha’s most beneficial features is allowing you to select a member and get a clear breakdown of who took a class and when, in case any COVID-related queries come up.

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Can you give me an example of how a tennis club booking software like Coacha makes the life of a tennis coach easier?

With many years of coaching under their belts, our co-founders fully understand the demands of managing parents, classes and money. The Coacha tennis club booking software was developed as a direct result of the time needed to effectively manage a sports club.

We came up with an intuitive and powerful yet easy-to-use interface which pretty much cuts admin time in half – if not more. It keeps all your players’ details right where you want them – in the palm of your hand. It has helped the many tennis coaches minimise missed payments and streamline everyday tennis club management.

Coacha is a software for tennis clubs that you just don’t want to miss out on! If you’re still not sure how it might benefit you, go ahead and try out the  FREE 14-day trial.

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I want to collect payments by cheque. Is that possible?

The Coacha software for tennis clubs is integrated with two payment methods: Direct Debit (GoCardless) and Credit Card (Stripe).

The vast majority of our customers prefer to use Direct Debit as it provides a very simple and straightforward solution to collecting subscription payments. On top of that, it cuts transactional costs, reduces administration and even improves your overall cash flow.

We feel Coacha is among the best tennis club software today, and seamless GoCardless integration makes it even better!

Some people, however, do prefer to pay by cheque, in which case, you can use Coacha’s ‘Virtual Cash Tin’.

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I’m having trouble setting up Coacha or don’t know how to use all the features properly. Can I get help?

Coacha is not only ranked as one of the best tennis club software available today, but also has the best, most supportive and friendly technical support team! Our online support is available 24/7 either in App or via email.

Just talk to our friendly support representative to have the guidance you require.

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Is Coacha a tennis club accounting software?

Well, not exactly. Coacha is not what you would describe as a tennis club accounting software, However, with an advanced data export feature, you can export your financial data and then import it in to an accountancy package (such as Xero, Quickbooks, Sage, etc.) in just a few simple steps.

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Can new players join themselves, renew memberships and pay monthly fees online, or do I have to assist them?

You don’t have to do a thing! Coacha is a free tennis club management software where new players can join, renew membership and pay online in a hassle-free way.

Simply ask any new players looking to join your club to complete the ‘Club Sign Up Form’ that you get when you use Coacha. Then they can download the Coacha free tennis club management software Apps, and interact with your tennis club. The only thing you have to do is send a one-time invite, and that’s it!

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Can I get tennis club member management software free?

If you’re after a tennis club management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Software for sports & pastime club management

        

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