Easy to set up & use Dance Studio software with FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full Booking System and Store Front, and ensure you always get paid on time. FREE Apps, a Member Portal, Website Integration, Attendance Registers and Advanced Safeguarding tools all come with Coacha too. It's also GDPR compliant and constantly updated with new feature sets at no extra charge.

Plus much, much more.


We love Coacha!

Coacha staff have been very quick to respond to emails and have been very supportive. They listened to our requirements and understood our needs. Excellent customer service. We love the fact that data could be transferred so easily and it was GDPR safe. We chose Coacha because of their support of staff, easiness of transferring data, piece and simplicity of the product.

Laura L – Dance Teacher - review on Capterra Coacha subscriber

dance school software

Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

software for dance schools

Medical info always to hand

Your dancers are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Unlimited Classes & automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

dance studio management software

Customisable grades

With editable grades and classes, setting up and personalising your studio couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

software for dance studio management

Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire teaching staff can stay up to date with your dancers' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant dancers.

dance studio booking software

Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, dancers and teachers. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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Report illnesses & Absence

Self-Reporting of illnesses enables you to keep a real time view of who's unwell. Being linked to your dashboard this valuable data means you can quickly replace people at an event or session in just a few clicks

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Manage your helpers

If you have additional teachers, parents or helpers, they also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

direct debit for dance schools

VERY easy set up with 'mass student import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of clients in just a few clicks - setting up Coacha really is a breeze.

dance studio business software
Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

dance studio software programs

'Bookable’ items & venues

Let your members book things like equipment, training spaces / facilities or venues. You can even Programme slots to have a Clean Down Time’ between each booking.

dance software programs
Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Embed Coacha on websites

With a simple bit of code you can display info from Coacha on your own website. All it takes is an iFrame and you’re good to go. Let members and non-members alike see sessions and events, and book directly from your own website.

No website? No worries! 

With Coacha, we can host your Public Pages for you. No extra cost, no hidden surprises, just completely free webpages. Get your classes, sessions, events, courses, membership sign up, and more, all on the web – no web programming necessary!

Availability & selection

Check people's availability by inviting the members you want and watch their responses come in. Coacha will then notify the people you select so you'll always have a full team, squad or event.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your studio expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 dance studio management software, we don't believe you should pay more for putting in the work and growing your studio. So, whether you've just recently started off with 20 people, or are an established studio with 100+, you will always pay one very reasonable, fixed price. 

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Dance Studio

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your students/ parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!

Add your logo & colours to Coacha

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too? Well, now you can with the Coacha Custom Plan! 

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager. 

Designed to make your life as a dance teacher easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; dance school management software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your students' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day dance school management.

We can even help transfer your data from these platforms in to Coacha.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Got a few minutes to check out our  Coacha Demo Video?

Our boffins have produced a demo video which helps with about 80% of people’s commonly asked questions. It starts with the ‘Dashboard’ top left in Coacha then takes you through all of the sections. Watch the whole thing or just skip to any relevant bit you want to explore.

Sell Products Online with 'Custom Store'*

Sell online using this additional new feature set that is included with the Coacha Custom Plan. With the ability to sell unlimited items, you can quickly and easily sell products, kit, holiday camps, awards, and much more besides. 

Keep everything under one roof and save money on expensive online store and eCommerce transaction fees.  No cross referencing different software. No inconvenient multiple logins for your members and parents. Quickly see whose ordered what, and when, and how much they’ve spent.

Coacha is renowned for being intuitive and easy to use and our team of designers, developers and UI experts have made it almost child’s play to use the Store feature.

(* included in Coacha's FREE 14 day trial, then available as part of the Coacha Custom Payment Plan).

Dance School Software FAQs

What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Dancers, teachers, classes, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.


Is dance studio management software easy for students & parents to use?

If you want students and parents to login to Coacha, then yes, your own bespoke ‘Member's Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having dance studio computer software with your own logo on it really makes your dance studio look professional and well organised.

What’s more, students get to see all the personal info you have on them and they can update and/or download it if they want (great for your studio’s GFPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?


If I use dance studio billing software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your dance studio is taking. And if it is losing anything from your people not paying you.


I’m not that great with computers, smartphones or apps in general. Is there a way to have an account set up for me?

Absolutely! We can help you download the Coacha sport team management software and then show you how to set up an account and start using all the features. Simply schedule a call and we’ll have one of our dedicated support staff members walk you through it.

What’s more, accountants love dance studio accounting software that they can download from and integrate your dance school’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)  


Do I need a card reader to take payments if I use dance studio bookkeeping software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a student to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your dance school look professional and well organised.


What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best dance studio management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…


Does dance studio management software help me if I have an emergency?

When looking for the best dance studio software for your dance studio, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your students.

Also, make sure that whatever dance studio software program you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again. Great for out in the middle of a field, or indoors in studio with thick concrete walls and zero reception.


What stats and figures can I get from dance studio registration software?

Performance, attendance, and financial data are crucial for any dance studio that wants to stay at the top of their game. The best software for dance studios should show you instantly your student attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your studio.


With accounting software for dance studios I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes dance schools. The very fact that you choose to use dance studio software itself will show that you have data protection built into the running of your studio.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Dance studio booking software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your studio compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.


Can I get free attendance registers too?

Any dance school registration software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your dance school’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add students in, set up your classes and hey presto, your registers are automatically created. When you, your teachers or your students log in, they get to see what's on straight away. This is essential in any dance software from street dancing through to ballroom dance studio software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.


Can people book on to classes themselves?

Not all dance studio software (UK or overseas) allows students to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your students can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your students can simply log into your Member Portal and book up in just a few taps or clicks.


I only operate during term time – does this matter?

Many dance studios have term time/seasonal classes. The best dance studio database software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.


I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some dance studio business software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s dance studio software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new student. Then, after the class, you can go back and add more of their details in when you have more time.


Does dance studio management software (free or paid for) help with safeguarding children?

When performing a dance studio software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other students, staff, parents and even your safeguarding officer.


Can I send text messages to people using dance school accounting software?

Check out independent dance studio software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!


I only want to message specific people. Can I do this with dance studio payment software?

Being able to select and control who receives your messages is very important. You really don’t want to bombard people with messages not relevant to them.

Coacha enables you to customise who you send your messages to with ease. Send to just your teachers, students of a certain class, to a specific group, or to everyone ... you're in total control.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Dance Studio FAQs – Part II

We believe Coacha is the easiest to use, most intuitive, and user-friendly dance studio online software to date. Here are some of the most frequently asked questions we get about our dance studio app.

Does Coacha work for Australian dance studios?

It does, absolutely! In fact, we’ve been consistently rated as a leading dance studio management software Australia for quite some time.


Is my information protected and kept private at all times?

The Coacha dance school app uses the latest security protocols to keep your information safe and private on all our servers.

You’ll always be safe in the knowledge that Coacha will never disclose or sell your information to any third parties or contact your members directly, even though some apps for dance teachers do.


My free trial just expired – what happens to my personal information?

Your personal data remains safe in our system even if you don’t decide to become a Coacha subscriber after the trial expires. We take pride in keeping our free dance studio app as safe and secure as possible.


Is a credit card required for the free trial?

No, we do not require any credit card or billing information at this stage, even though most apps for dance studios do.


Are some of the features disabled in the trial version of your school fee management software?

No they aren’t. You have full access to the entire suite of Coacha dance studio booking software features.


Why should I choose the Coacha dance studio business software?

Coacha is a super-easy way to invite members to join your dance studio, collect fees, keep everyone updated on the latest studio happenings, including the members’ parents – and much, much more.

It’s a convenient way to carry out admin of your dance studio, but that’s just Coacha at a glance. Our web-based app offers a host of useful administrative and class management features that most dance software programs don’t! Try out a free trial today to find out!


Does Coacha handle my monthly fee collection?

Coacha features a robust member fee collection system with many methods of calculating fees, such as based on the number of hours or classes, fixed fees, number of workshops attended, etc. So yes, we have you covered.

Even though there are many apps for dance teachers out there, not all of them offer such a wide range of tools as Coacha. We’re always ahead of the competition in delivering new features and all at no extra cost to you.


Does Coacha support monthly recurring billing for fee processing?

Yes, it does, like the vast majority of dance software programs which also do.


What if I need support to properly use Coacha’s features?

Our dedicated school fee management software support team is available 24/7 to answer general questions about using Coacha. You can get in touch with them via our help desk or email.


I need help with setup – who’s the right person to contact?

If you require any kind of help setting up our studio booking software or need technical support, please email us and we’ll get back to you in next to no time!


Is there any refund policy for your studio booking software?

We understand that opening your own dance studio can be riddled with challenges, and during the course of your daily business activities, you may be trying out a variety of dance studio computer programs. If you’re not satisfied with the Coacha dance business software or dance studio software (Australia, US, Canadian, EU or UK versions) then you can stop paying for it from next month.

Unfortunately, we do not offer refunds on the monthly fee you have already paid.


How much do I have to pay monthly or yearly to use a dance school database app like Coacha?

The Coacha dance studio database web-based app has a low monthly (orannual) fee. You can check our pricing page for monthly charges in the all countries including the UK, USA, Australia, Canada and the EU.


Will I save time and money while using a dance studio system like Coacha?

Absolutely! Coacha is considered one of the best dance studio software programs in multiple regions across the world and with good reason! You can check out the features here to better understand how it can help you save time and money, and also see Coacha’s dance studio software reviews while you’re at it!


I’m not a web savvy individual. Is Coacha still easy to use?

Yes! Our dance manager app is very simple to use, thanks to the user-friendly interface. Just download, register and start using it. But if you need any assistance along the way, our support team can help.


Is there any setup, start-up or migration cost to start using your dance booking system?

Nope! We only need you to pay the monthly membership fee, and that’s it (after your free 14 day trial expires, that is).


In which countries is your school fees collection software free download available?

No matter what country you’re thinking about opening your own dance studio in, Coacha has you covered! We can provide you with school registration software free for you to download. At the moment, our dance studio computer programs are available to download in the UK, US, Canada, Australia and EU.

We’re currently working to make innovative dance studio software programs like Coacha available in more regions across the world, so keep checking with us!


Is there a long-term contract I have to sign to use Coacha?

Unlike many dance studio software programs, we do not bind you into a contract. Try out Coacha for free for 14 days – if you like it, just pay the monthly fee to use it, and you’re off!

Coacha is perfect where there’s a need for direct debit for dance schools each month. We use the industry leading GoCardless payment gateway for direct debits and Stripe for any card payments.


Can I get dance studio management software free?

If you’re after a dance studio management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Dance School App – FAQs

At Coacha, we take a lot of pride in building one of the best apps for dance studios, bar none. If you need any kind of support with the dance studio software app, please browse through the FAQs below. If you can’t find the answer you’re looking for, please lodge a ticket along with your question.

How to members sign up to use the dance school app?

After downloading your Coacha dance school app, simply send the login credentials to your respective members, and they will take it from there. Coacha is considered one of the best apps for dance teachers due to its ease-of-use and intuitive UI, making it really simple for anyone to start using it.


Is the Coacha dance school app meant for all ages or geared towards specific-age users only?

Coacha is one of those apps for dance teachers which can be used by anyone, really – dance teachers, dance studio owners, studio staff, dance athletes and parents alike. The setup instructions for our dance studio app, in fact, are so simple that even a primary schooler can set it up within 2 minutes or so!


How much does it cost to use your dance studio app?

Unlike other apps for dance teachers, Coacha only has a monthly cost – an unbelievable £36 a month to use it, and that’s it. We don’t want to cut too heavily into your monthly profits, so for this reason, our dance studio app has no setup charges, cancellation charges or annual contractual charges whatsoever.


Can parents access their child’s dance studio information if they wanted to?

Yes, they can. Simply share the dance studio app credentials with the member’s parents, so that they can login to see what their child is up to by viewing class schedules, studio notices, payments dates, and more.


Does the Coacha dance studio app have any children’s safeguarding features?

Yes, it does. While some apps for dance teachers tend to take this lightly, we take safeguarding features very seriously.

One feature integrated in accordance with NSPCC guidelines within Coacha is the ability to control what can be communicated to members depending on their age. So for example, if the member is over 18, the message will be sent directly to them. If they are, say, between the age of 13 and 18, the message will be sent straight to the Next of Kin or NOK, unless checked otherwise in the app’s settings.

And, there are more features similar to this to help protect children’s identity and to also protect them from unnecessary communication.


Some apps for dance studios charge extra to add additional staff members and customers. Is Coacha the same?

Nope! We are definitely aware of how many apps for dance studios are charging a couple of extra pennies or even pounds every time you want to add a new member, but we don’t engage in this practice at Coacha! With your subscription, you can add as many members to Coacha as you like. The cost remains fixed.


Can apps for dance studios, such as Coacha, help me improve client engagement?

Our free dance studio app can, in a way, help you improve client engagement. When they know how easy it is to schedule classes and communicate with you through Coacha, you will definitely see improved client engagement levels and, thus, more business growth!


Is Coacha a totally free dance studio app?

Well, no – Coacha is not a 100% free dance school app, because you pay a monthly subscription fee (and nothing else) to use all the premium features. It is, however, free to download and setup, unlike other apps offering similar features.

But if you are on the lookout for a completely free dance studio app, then you can try out Coacha Lite – a scaled back version with less features but it is indefinitely 100% FREE-to-use for life!


Online Dance School Software FAQs

What are some ways of streamlining a dance school’s operations?

  • Improve and optimise all marketing as well as communication about your dance school
  • Simplify the registration and scheduling process as much as possible
  • Find a way to better manage classes and students
  • Put in place an effective mechanism to manage dance teachers and staff
  • The Coacha online dance school software can significantly help you streamline and improve most of the above, if not all!


What does every dance school or studio need?

In addition to great music, professional flooring and lots of mirrors placed in strategic positions, every dance school needs an easy-to-use dance school software like Coacha to help manage everyday operations.


What do most dance studios do to improve?

Apart from having open house events from time to time and launching a full-fledged social media campaign, you can download a dance school software like Coacha to make member sign-up, fee collection, notifications (and a lot more) an easy and hassle-free process.


Does your dance school software come with Apps?

Yes, our dance studio software some with both iOS & Android Apps ans standard!


Are there any registration or cancellation charges, or any other kind of hidden/unsolicited charges in your dance studio software?

That’s the thing about the Coacha dance studio software – there are no lengthy contracts, overly time consuming registration or setup charges at all. Even if you need to cancel, it’s just a few taps or clicks in your Coacha dashboard, and that’s it.

We take pride in the fact that we don’t cut too heavily into your monthly profits, unlike other software for dance schools available today.


Can I try out the Coacha software for dance schools for free?

Yes, you can download a 14-day free trial of our software for dance schools.


Does the free trial for your software for dance studios include all the features of the premium/paid version?

Yes, you’re in luck! The completely FREE 14-day trial version of our software for dance studios has all the features unlocked from day one, so that you can get a complete feel of how it stands apart from other software for dance studios.


What happens to my personal information once the trial period is over for your dance software?

The information you entered in the Coacha dance software demo is stored in our secure servers, so that you don’t have to re-enter everything when you sign up to use the premium version of our dance software!


Is there online registration needed in order to use the dance software?

We want to make our dance studio management software as accessible and easy-to-use for everyone as possible. So, simply download the dance studio management software, enter your basic info such as name, email, club address and telephone number, and you’re in!


Is there any kind of support available for the dance studio management software, in case I need any help with setup or otherwise?

You’ll find a complete collection of how-tos, FAQs and helpful links from within the dance studio manager software, should you require any assistance.

However, if you want to get in touch with a real person for any kind of help or support with using the Coacha dance studio manager software, then our friendly support team is available to assist.


Is online support for the dance studio manager software available on a 24/7 basis?

We offer a 24/7 ticketing system to help answer queries or resolve any issues you may have. Even though our friendly is available over the phone from Mon-Fri, we would strongly recommend registering a complaint ticket as you will typically get a response to your Coacha dance manager app queries within 12-24 hours.

The Coacha dance manager app support team is still available to assist from Monday to Friday, 9am to 6pm. But as we said, registering a ticket is the quickest way to resolve issues and concerns as there is often a lengthy queue of phone calls we’re dealing with.


Is there a refund policy for your dance manager app?

We don’t offer a refund policy at the moment on our dance studio softwear (yes, believe it or not, some folks do prefer to spell it that way!) because we feel the monthly-subscriptionis very competitive to begin with.

When you no longer wish to use the software for dance studios, simply stop your monthly payments through your Coacha Dashboard, and that’s all there is to it.


Is it possible to import data from another software into your software for dance studios?

Oh, yes! As long as you have a members’ list in a common file format (such as Excel, PDF or other), our backend team would be happy to assist you in importing your data into the Coacha software for dance studios.


Do you ever look at my data in the software for dance studio or share it with anyone?

We do need to look at your data from time to time, to ensure everything is up to date, and especially when you need to have issues resolved through our backend team. With that said, our software for dance clubs is meant for your use, and your use alone. We will never share your data with any person or team outside of Coacha.


How safe and secure is my data when using your software for dance studio?

Extremely safe! Not only do we backup your data daily on all our servers, but there is an option in your software for dance studio to backup that data on your end as well. Coacha was built with security and ease-of-use in mind – your data stays secure 24/7 and is only accessible to those you share login credentials with. Plus, our servers boast the latest encryption technology and security protocols – there’s virtually no chance of your data getting compromised, unless an act of nature or an unforeseeable situation like a nationwide network breakdown occurs.


What’s the best way to get ongoing help with your software for dance studio management?

For your convenience, we have included a number of useful links, how-tos and explainer videos within the Coacha software for dance studio management. However, should you have any additional questions or need help with a specific aspect of the software for dance studio management not available through those links, please send us an email or talk to one of our friendly support reps, who are available 24/7.


Can someone help set up the dance business software?

But of course! As soon as you’re finished downloading the dance business software, you can give our support team a call and they’d be happy to walk you through it.


I’m not internet or computer-savvy – is the Coacha dance business software easy to setup and use?

Very! Unlike other dance business software, we never overwhelm our users with a complicated setup process or too many options to tinker around with.

We believe the Coacha dance class management software is extremely easy to setup and use – even a primary schooler can set it up with ease. So, no need to worry. Even if you’re not internet-savvy or computer-savvy, all you need is any desktop or mobile device to download the dance class management software, follow the on-screen instructions, and you’re done!

However, if you still need any help at all with setting up or how to make the best of your dance class management software, our support team is available to assist.


Do I need a website to use your dance class software?

While having a website will certainly help you attract more members and give your business a professional appearance, there’s no need for one in order to use the Coacha dance class software, because it works on a standalone basis.

Our dance class software is online-based, so all you need is a desktop/mobile device along with an internet connection.


How much training and support should I expect while using your dance management software?

Absolutely none! The Coacha dance management software is super-easy to setup and use – just download the app and follow the setup instructions. It’s pretty much “download and play” but if you need any additional support, our backend team is available to assist.


If I want to stop using the dance management software, can I still export my data?

Oh, for sure! Feel free to cancel anytime by not paying the monthly charge upon your renewal date. Before cancelling your monthly subscription to the dance manager software, you can export your data in any of the available formats (such as XLS and PDF) to your chosen storage device – or, if you need to do this after cancelling membership, our backend team will be happy to do it on your behalf. Just let them know!


By “membership” to the dance manager software, do you mean there will be a cancellation fee as well?

Absolutely not! We firmly stick by our commitment to charge a very low fee for using the dance manager software, and once you’re done and out, you can just stop paying that charge. So, no cancellation fee or any hidden cancellation charges as such, unlike some dance school management software available today.


Is there a risk-free uptime guarantee for your dance school management software?

As a quality-driven dance school management software provider, we do everything possible to ensure a 99.99% server uptime. Just some of the ways with which we are able to do this is through cyclic redundancy, fault-tolerant engineering and 24/7 monitoring. The network structure our dance school app utilises is capable of handling all your business critical needs, no matter how busy your studio is or how many members you add. Regular maintenance and upgrades are not only ongoing, but also planned for future to ensure zero interruptions, especially during periods of high user activity.

With that said, we cannot guarantee a risk-free 100% up-time guarantee for our dance school app, because certain factors are beyond our control – such as an area-wide or nationwide power breakdown, an act of nature which disrupts our network or other similar circumstances over which we have no control.


Does your dance school app comply with PCI-DSS security for all major credit cards?

Payments coming through the Coacha dance school app go through Stripe or GC, who as payment merchants, comply with PCI-DSS regulations. So, in a way, yes, our dance school app is PCI-DSS compliant because we only choose payment merchants who comply with these regulations.


Can Coacha be used as a dance school accounting software?

No, but it’s data can be very easily integrated – while Coacha isn’t designed to function as dance school accounting software, it can certainly help you download and export data to accounting software like QuickBooks, Xero, Sage, etc. to make life easier!


Do I absolutely need to use a dance school program like Coacha to be successful?

Well, technically, no. You don’t require a dance school program to be successful but here’s where your competitors will outpace and outsmart you by using a dance school program like Coacha:

  • Quickly and easily track payments
  • Allow members to go through an easy and hassle-free signup process
  • Send out notifications, messages and emails to relay a change of class schedule, e.g.
  • Attract more business by making the above and other admin-related tasks so much easier

So, no matter how you see it, dance schools and studios can benefit dramatically by using a dance school program like Coacha – the more your business grows, the more members (and invoices) you’ll be dealing with. Why go through the trouble of maintaining records, for example, manually when you have a fantastic and easy-to-use dance school program like Coacha that will do it all for you?


Is Coacha a type of direct debit for dance schools app or platform?

Well, at its core, Coacha wasn’t designed primarily to be a direct debit for dance schools app or platform, but it’s evolved – it now works off direct debit for dance schools functionality by integrating with the payment provider, GoCardless.

We specifically included this functionality to help you easily accept payments and for members to conveniently pay their dues each month in a cashless way. So, if you look it that way, it sort of is a direct debit for dance schools app!


How does direct debit for dance schools work in Coacha?

Good that you asked! The Coacha free dance studio app automatically integrates with the direct debit providers GoCardless– so all you need to do is ask your members to accept the payment requests sent out by Coacha and then use the free dance studio app to conveniently make cashless payments each month.


Is Coacha absolutely positively “ free dance studio management software”?

Well, yes and no! It may be considered ‘ free dance studio software’ in the sense that it’s free to download and requires no setup or registration fee. And, on the other hand, it’s not 100% free dance studio software because you’re paying a subscription each month to continue using its fantastic features! That said, you can always use Coacha Lite which is free to use for life (it does come with scaled back features but if you have simple needs then this may be sufficient).


I’m familiar with what a dance class booking system is as I’ve used the Primetime dance studio software. Is Coacha the same as that dance class booking system, or is it different in any way?

Well, if you’ve used Primetime dance studio software, then that’s great! You’re probably already familiar with what a dance class booking system is and how it can help grow your business.

What sets the Coacha dance class booking system apart is that it not only has the same powerful features as Primetime, but also offers them to you for a far more competitive price!


Is there a way to create a custom email list in your dance class booking system as I only want a select group of people to receive my email messages?

Yes, there is. Simply navigate to the main menu bar on the top left hand side and select ‘Broadcast’. By setting up Member Groups within Coacha you can then target specific members with both emails and text messages.


Are SMS messages a part of your software for dance studio or do I have to pay for them?

You need to pay when using our software for dance studio to send out SMS messages at just – wait for it – a ridiculously low 4p-5.5p per message!


Is Coacha strictly ‘online’ dance studio software?

Yes, Coacha is online dance studio software – we believe this online functionality is necessary to keep your data secure and readily accessible, and of course, also to help everyone communicate in real time.


Does your online dance studio management software integrate with video calling services like Zoom and Skype?

While our online dance studio management software is not capable of integrating with third party video calling apps, it has a nifty Virtual Classes feature, which helps you organise group classes and 1-to-1 sessions, which you can then deliver using video calling platforms like Skype or Zoom.


What are some great apps for dance studios?

Well, there are many apps for dance studios available online, such as LegitFit, TeamUp, classmanager, and DanceStudio-Pro, just to name a few.

However, as great as these apps for dance studios may be, we challenge you to find a price that any of these apps for dance studios can match or beat Coacha with!


Many apps for dance studios allow members to view and manage their own data – can Coacha do this?

Yes it can! You will automatically get a bespoke Members’ Portal when you sign up for a free trial of Coacha. You simply ‘Allow Members to Login’ in your Club settings and they can access all of the personal data you have on them. Perfect for GDPR and the gold standard in terms of people having access and control over their data.


Most apps for dance teachers that I know of or I have used support a variety of member billing options. Which billing options does the Coacha dance booking system offer?

Our dance booking system makes billing and payments super-easy by supporting cash, bank transfer and direct debit as well as credit card.


Your dance booking system has no contract? Come on, what’s the catch?

No catch at all, seriously! Our dance booking system is unique in the sense that it doesn’t lock you down into a contract or force you to pay any charges other than the monthly one.


Is there a money back guarantee for the dance school database app in case I’m not happy with things?

Unfortunately, we don’t offer refunds because we don’t charge anything at all for our dance school database apart from the monthly subscription fee. So, if you’re not happy with certain features or feel that the Coacha dance school management app is not benefitting you in ways you had hoped, simply cancel your subscription through your admin dashboard from within Coacha itself, so that you don’t get billed next month.

In the meantime, please leave us some feedback to help us understand why you weren’t happy with our dance school management app, so that we can take steps to improve the experience.


Is Coacha simply what you’d call “dance school registration software” or can it do much more?

Our dance school registration software can do a lot more than just help your members register for dance classes!

For example, it can act as “dance studio accounting software”, helping you to track member payments and schedule classes, even though at its core, it’s not exactly what you’d call ‘ dance studio accounting software’.

It’s a dance studio app which can help you better organise classes by communicating directly with students and their parents, or sending out messages and notifications when you need to. There are just way too many exciting features to list here for the Coacha dance studio app, so why not try out the FREE 14-day trial?


Are there any terms and conditions I need to agree to before using your dance studio app?

Yes, there are, as with any piece of software or dance studio booking software available online. You can view them here.


I’m concerned about my data privacy – where can I view the privacy policy for your dance studio booking software?

We completely understand your concern, and assure you that your data is kept as safe and secure as humanly and technologically possible at the moment! You can view the Privacy Policy for our dance studio booking software here.


Is Coacha simply “dance studio billing software” or is it capable of doing more?

Coacha is more than just ‘ dance studio billing software’ – it would be more appropriate to call it ‘ dance studio business software’ because it helps you manage your dance studio business a lot better and even see better growth.

However, we don’t want to get into a lengthy discussion (as we value your time) on how our dance studio business software can help you manage and grow your business better – instead, we’d like you to download the free trial and see for yourself!


I needed help with something but I can’t find it in the how-tos, tutorials or helpful links provided in the dance studio business software. Is there a knowledge base I can refer to?

We do have a knowledge base for our dance studio computer software which you can find here. But to make dance studio management easier for you, we have a dedicated support team who’d be happy to answer your questions and point you in the right direction, so that you can make the most of our dance studio database software.


I wanted to see a features list for your dance studio manager – where can I see that?

You can view the features list for our dance studio manager right here.


I’m new to dance studio management – is there any kind of lengthy or complicated setup required before I can start using your dance studio management software in Australia or other supported regions?

None whatsoever! Our dance studio online software is super-easy to setup as soon as you download and launch it. Just follow the on-screen instructions, it’ll hardly take you 2 minutes or so, we promise!


Does your dance studio online software ensure that I get paid on time, every time?

While Coacha does facilitate dance studio payment by sending notifications and several payment reminders to members that haven’t accepted your request for payment, it doesn’t have any enforcement mechanism through which members can be coaxed to pay.

In order to keep your dance studio payment process running smoothly, you could perhaps restrict a specific member’s access to the dance studio payment software, if they fail to make a payment after multiple reminders.


Which payment providers does your dance studio payment software integrate with?

Even though dance studio programs offer a variety of payment integrations, we have specifically chosen Stripe and GoCardless as we believe they charge some of the lowest rates and still manage to offer a superb service! So, the next time any of the dance studio programs offer, say, 5-10 different payment integrations, just ask yourself: “How many of these are actually useful and don’t pass on some of the charges to me?” There’s also the ability to record cash and bank payments such as Standing Orders and BACS Transfers.


In a pandemic-environment, does your dance studio registration software help to keep members safe?

Yes, here’s how: our dance studio registration software ensures that every member’s medial and emergency info is always on hand and immediately accessible. Accidents can happen in a dance studio and people do fall ill sometimes – the necessary info at your fingertips in an emergency can prevent life-changing injuries and even save lives!


Is my child’s privacy and safety protected during SMS and email communication when using the dance studio software in Australia, for example, or the other supported regions?

Yes, we take child security and member security in general very seriously and have the UKs CPSU guidelines integrated within the Coacha dance studio software in Australia. These guidelines are considered best in class which is why we’re used them across all of the regions that Coacha covers. This helps enhance your safeguarding and child protection obligations, and also ensures that our team views member data on a ‘need to know’ basis only.


I have a really massive list of member information that I need to import into your dance studio software in Australia or other supported regions like the US and UK – can I do this, if at all?

Oh yes, you can! Do you have all the data in spreadsheets? Excellent! Simply download our Member Import Spreadsheet, add your data to it (remembering to check that the right data is transferred from your spreadsheet in to the right columns on Coacha’s spreadsheet.

This ‘mass import’ feature in our dance studio software (free to download) lets you add your existing list of members in a few taps – it’s that simple, really!


Is there an option to let parents login to the dance studio software in the UK (and all supported regions) to view their children’s info?

You’re in luck! There is an ‘NOK login’ option within our dance studio system and what it does is it gives you your own bespoke ‘Member Portal’ absolutely free!

This way, parents can use the Member Portal to log in and see their children’s info – as an added bonus, the dance teacher software also gives your adult members their own login credentials so that they can view notices, check class schedules, stay on top of payment dates, etc.


I was doing a dance studio software comparison online – where does Coacha stand when it comes to dance studio software reviews?

Great question! When it comes to dance studio software reviews, we don’t invest a lot in terms of marketing and advertising because, 1. We want to keep the monthly fixed low and not pass on that marketing spend to you (either monthly or in the form of hidden charges), and; 2. We believe Coacha’s features as dance studio management software (free to download) truly speak for themselves, so there’s no need to market it in dance studio software reviews!


How safe are dance studio software programs like Coacha when it comes to child protection and security?

While we can’t vouch for other dance studio software programs in terms of child safety and security, we can assure you that we’ve taken all the necessary steps in our dance studio online registration software to help protect your child’s online identity and safety.

For example, our best-in-class dance studio online registration software has integrated automatic features, including copying NOKs or parents in messaging, plus a lot more, which helps to protect your child’s online identity.

To learn more about how the Coacha dance studio online registration software protects your child’s online identity, please get in touch with us, so that we can offer you complete peace of mind!


I’ve read a handful of dance studio management software reviews, and find that most dance studio computer programs either charge too much or don’t have the features I want. How is Coacha different from these dozens of dance software programs available online?

Coacha truly stands apart from other dance software programs because, it isn’t priced anywhere near what you’d be paying to use the vast majority of dance studio computer programs.

So, right off the bat, we won’t make you pay through the nose – for example, between £35-120 each month – like most of these apps do in the dance studio management software reviews you read about.

Furthermore, Coacha, unlike other apps for dance teachers, will never lock you into a long term contract – so when you want to stop using our ballroom dance software (as some users like to call it), simply don’t pay the next due charge. There are no hidden charges, cancellation fee or setup fee, like you’ll find in most apps for dance teachers.


Is there a way to manage all my ‘studio helpers’ by giving them different levels of access from within the ballroom dance software?

Yes, there is – as with most dance schools, when there are additional helpers, or even parents and teachers, they need looking after. So, through the ballroom dance software, you can conveniently manage different levels of access and staff information.

The option can be accessed from the main menu in the left hand side of your ballroom dance software screen. If you need any help with this, don’t hesitate to contact our support team.


Do apps for dance teachers have any COVID-19 safety features as such?

Well, some apps for dance teachers do and some don’t, but Coacha certainly does! No wonder it’s been dubbed the “ best software for dance studios” by most users owing to its COVID-19 safety features – such as Self Reporting, Virtual Classes, Quarantining and Track & Trace. All these features have been designed to help you comply with official COVID-19 SOPs despite how frequently the latter are updated. So now, hopefully, you too can join the list of people who have downloaded and declared Coacha as the “best software for dance studios”!


Is a website necessary in order to use your “best software for dance studios”?

Absolutely not! Coacha is hailed as the best software for dance studios for a mighty fine reason – and one of them is a quick and simple setup, and the other is that the FREE Member Portal you get with Coacha means you don’t really need a website! Just download the ‘ best free attendance app for coaches’ to your preferred device and set it up. That’s it! All you need is a reasonably good internet connection.


Is the best free attendance app for coaches available only on specific devices?

Coacha – the best free attendance app for coaches – is available on both iOS and Android, and any Windows and Mac OS-compatible personal computer or laptop.


Is the Coacha dance school software (UK) also available in other regions?

Yes, it is. The dance school software UK is also available to use in the US, EU, AU and Canada.


What does it mean by “Coacha is dance software free to download”?

Glad you asked! When we say Coacha is ‘ dance software free to download’, we mean that it’s 100% free to download and setup – but you do need to pay an ultra-competitive monthly fee to keep using the full suite of features.

So when we say “dance software free to download” – just to reiterate, it is totally FREE to download and setup, as in, no set up or contractual fees. Alternatively, if you want truly free software you can chose to use Coacha Lite instead.


How can Coacha help me improve my dance studio database?

Since Coacha can be used as “ dance studio bookkeeping software” in a way, it helps you organise everything in an easy and seamless manner – so when you need to quickly find or update things, you can do so within a few taps and swipes, no matter where you are.


I’ve used accounting software for dance studio – is Coacha the same more or less?

Well, Coacha isn’t ‘ accounting software for dance studio’ per se, but it can somewhat function the same way as accounting software for dance studios.

For instance, it can help you export all your important data in XLS or PDF format, which you can then import to popular accounting apps like Xero or QuickBooks. So, it can partially serve as accounting software for dance studios, with this level of integration!


How long does your ballroom dance studio software typically take to set up?

We’ve kept things as simple as possible in our ballroom dance studio software, which means you can easily set it up in 2, maybe 3 minutes, max!


Certain kinds of ballroom dance studio software want me to pay more to add members – is Coacha the same?

Absolutely not! We take pride in the fact that our ballroom dance studio software does not charge you a single penny other than the monthly charge, no matter how large your dance studio gets.


Is there a limit to how many staff members can use the “best dance school software”?

We just want to quickly thank you for acknowledging Coacha as the ‘ best dance school software’, like many users have! We have indeed worked tirelessly to earn the ‘best dance school software’ badge, and are rather proud of what we have achieved!

To answer your question, absolutely none whatsoever. You can add as many staff members as you like by sharing login credentials to the “ best dance studio management software” available at the moment!


Are any of the features disabled in the ‘best dance studio management software’ during the 14-day trial period?

Nope! We’re happy to report that your download of the ‘best dance studio management software’ free trial includes all the premium features of the paid version.


Is it possible to email or text message students whenever I want when using the ‘best dance studio software’?

Oh yes, indeed! You can use Coacha, the best dance studio software, to send out emails and text messages whenever you like.

Please keep in mind that while you can send an unlimited number of emails for free, you need to pay (a stupidly low) 4-5.5p per text message!

Here’s to the best dance studio software!

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Coacha Dance App – FAQs

What can a dance app like Coacha do to help my business?

Plenty! A dance app like Coacha can help your teachers stay on top of class bookings and schedules. Students can use their dance app to log into the FREE Member Portal included with Coacha to access booking slots, club events, special offers and more.

Our dance app even lets you view certain statistics over time which you can be used to fine-tune your sales and marketing efforts for better growth!


Is Coacha currently among the best apps for dancers?

Well, we don’t want to blow our own trumpet here but we’ve had many users come up to us, saying that it’s among the best apps for dancers they have ever used.

We will, however, point out that none of the “best apps for dancers” available today offer the same price point as Coacha, while still offering fantastic premium features which you will find to be common among the top “best apps for dancers” available right now.

Why don’t you decide for yourself if Coacha deserves to be among the best apps for dancers? Try out the FREE 14-day trial!


Are most dance apps free on the internet?

You’re going to find many dance apps free on the internet, but we recommend exercising a bit of caution. Most “dance apps free” find clever ways to tie you into a contract if you want to continue using the full suite of features, for instance. Other dance apps free aren’t quite “free” as they may offer a free download, but you can bet they will ask for credit card information and even charge a small fee for letting you try the (allegedly) “free trial”!

As for Coacha, we won’t say it falls in the “dance apps free” category, because while it is free to try out for the first 14 days, it requires a monthly fee, if you want to keep using the awesome features beyond that period.


Are dance booking apps typically difficult or complex to set up?

Generally, no, although some dance booking apps can be a bit cumbersome to setup.

Coacha, on the other hand, is a very easy-to-use dance booking app – you’ll be up and running within minutes!


What are some of the most important features I should look for in a dance class app?

One of the key features to look for in a dance class app is ease-of-use, of course. Apart from that, your dance class app should make a vital function of your business really easy and straightforward: class bookings. Coacha already offers that and so much more. Try it FREE for 14 days to see what we mean!


How do I use the class booking feature in your dance class booking system?

The first thing you need to do is make classes bookable in your dance class booking system. Head to ‘Classes & Registers’, find ‘New Class’ and fill out the fields. Tick the box ‘People can book onto this class’, and then start adding the members to whom you want to make the class booking feature available in the dance class booking system.

Your clients or members can easily log into their dance club app to access their feature but they must first have their Member Portal login to do that.


What does the free Member Portal do and how do I use it in my dance club app?

The free Member Portal included with your dance club app is an incredibly useful feature which allows your members to login and view everything from class schedules and upcoming events to their personal information and the ability to download and/or export it under GDPR.

From your dance school manager software’s main navigation bar, find ‘People’ > ‘Your Members’ > ‘View Profile’. Underneath each member’s profile is a box which says ‘Allow login’. Check this box and a password field will pop up. Set you your member’s password and hit ‘Save’.

Now, you need to notify your members via your dance studio scheduling system’s text/SMS broadcasting feature to let them know that they can now login to the Member Portal.


Is Coacha dance studio software for ‘management’ only?

Not really – just about anyone in your club can use it – from you and your dance teachers to your members and NOKs – although remember, there are different levels of access you should set in the online dance class app, according to the person using it.


How do I set different levels of access in my online dance class app?

This is really easy to do in your online dance class app:

Go to People > Your Members > Coaches & Admins. Click on ‘Add new staff’ in your online dance classes app or ‘View Profile’ to see an existing teacher’s profile. There’s a permission level you can choose here from the dropdown menu:

Choose Admin in your online dance classes app to give your teachers the same full access as yourself.

Choose Coach Full to allow teachers to view information on all members, classes and registers from their online dance classes app, although they won’t be able to access any financials or other club stats. They can still view attendance stats on individual member profiles and on classes as well as registers you have assigned them.

Choose Coach Limited to allow your teachers to access only the members, classes and registers you have assigned them in the dance studio software for management. They can still stats on attendance, registers and classes on the individual members they have been assigned them.


Is Coacha just like the other free dance apps available to download?

Oh, but it is much more than that! Where free dance apps tie you into contracts, charge ridiculous fees on online transactions or force you into a contract, Coacha does none of that, and offers an unbeatable monthly price as the cherry on top!

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

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