Vastly simplify your Dance Studio admin & bookings

Coacha will save you lots of time and help organise your admin. It has enhanced COVID19 features, a booking system, and ensures you get paid on time. You also get a member portal, attendance registers and enhanced safeguarding. Coacha is GDPR compliant too. Plus much, much more. 

Just £25pcm - NO HIDDEN EXTRAS

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We love Coacha!

Coacha staff have been very quick to respond to emails and have been very supportive. They listened to our requirements and understood our needs. Excellent customer service. We love the fact that data could be transferred so easily and it was GDPR safe. We chose Coacha because of their support of staff, easiness of transferring data, piece and simplicity of the product.

Laura L – Dance Teacher - review on Capterra Coacha subscriber

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

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Medical info always to hand

Your dancers are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

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Customisable grades

With editable grades and classes, setting up and personalising your studio couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

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Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire teaching staff can stay up to date with your dancers' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant dancers.

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Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, dancers and teachers. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

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Manage your helpers

If you have additional teachers, parents or helpers, they also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

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VERY easy set up with 'mass student import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of clients in just a few clicks - setting up Coacha really is a breeze.

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Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

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'Bookable’ items & venues

Let your members book things like equipment, training spaces / facilities or venues. You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

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Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your studio expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 dance studio management software, we don't believe you should pay more for putting in the work and growing your studio. So, whether you've just recently started off with 20 people, or are an established studio with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Dance Studio

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your students/ parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Designed to make your life as a dance teacher easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; dance school management software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your students' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day dance school management.

We can even help transfer your data from these platforms in to Coacha.

Dance School Software FAQs

What is the real cost of dance school management software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 students and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.


What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Dancers, teachers, classes, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.


Is dance studio management software easy for students & parents to use?

If you want students and parents to login to Coacha, then yes, your own bespoke ‘Member's Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having dance studio computer software with your own logo on it really makes your dance studio look professional and well organised.

What’s more, students get to see all the personal info you have on them and they can update and/or download it if they want (great for your studio’s GFPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?


If I use dance studio billing software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your dance studio is taking. And if it is losing anything from your people not paying you.


I’m not that great with computers, smartphones or apps in general. Is there a way to have an account set up for me?

Absolutely! We can help you download the Coacha sport team management software and then show you how to set up an account and start using all the features. Simply schedule a call and we’ll have one of our dedicated support staff members walk you through it.

What’s more, accountants love dance studio accounting software that they can download from and integrate your dance school’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD) 


Do I need a card reader to take payments if I use dance studio bookkeeping software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a student to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your dance school look professional and well organised.


What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best dance studio management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…


Does dance studio management software help me if I have an emergency?

When looking for the best dance studio software for your dance studio, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your students.

Also, make sure that whatever dance studio software program you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again. Great for out in the middle of a field, or indoors in studio with thick concrete walls and zero reception.


What stats and figures can I get from dance studio registration software?

Performance, attendance, and financial data are crucial for any dance studio that wants to stay at the top of their game. The best software for dance studios should show you instantly your student attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your studio.


With accounting software for dance studios I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes dance schools. The very fact that you choose to use dance studio software itself will show that you have data protection built into the running of your studio.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Dance studio booking software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your studio compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.


Can I get free attendance registers too?

Any dance school registration software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your dance school’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add students in, set up your classes and hey presto, your registers are automatically created. When you, your teachers or your students log in, they get to see what's on straight away. This is essential in any dance software from street dancing through to ballroom dance studio software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.


Can people book on to classes themselves?

Not all dance studio software (UK or overseas) allows students to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your students can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your students can simply log into your Member Portal and book up in just a few taps or clicks.


I only operate during term time – does this matter?

Many dance studios have term time/seasonal classes. The best dance studio database software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.


I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some dance studio business software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s dance studio software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new student. Then, after the class, you can go back and add more of their details in when you have more time.


Does dance studio management software (free or paid for) help with safeguarding children?

When performing a dance studio software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other students, staff, parents and even your safeguarding officer.


Can I send text messages to people using dance school accounting software?

Check out independent dance studio software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!


I only want to message specific people. Can I do this with dance studio payment software?

Being able to select and control who receives your messages is very important. You really don’t want to bombard people with messages not relevant to them.

Coacha enables you to customise who you send your messages to with ease. Send to just your teachers, students of a certain class, to a specific group, or to everyone ... you're in total control.

Go on, start making life easier for yourself

You know it makes sense. You've been putting it off, but you know you need to do it ...

Dance Studio FAQs – Part II

We believe Coacha is the easiest to use, most intuitive, and user-friendly dance studio online software to date. Here are some of the most frequently asked questions we get about our dance studio app.

Does Coacha work for Australian dance studios?

It does, absolutely! In fact, we’ve been consistently rated as a leading dance studio management software Australia for quite some time.


Is my information protected and kept private at all times?

The Coacha dance school app uses the latest security protocols to keep your information safe and private on all our servers.

You’ll always be safe in the knowledge that Coacha will never disclose or sell your information to any third parties or contact your members directly, even though some apps for dance teachers do.


My free trial just expired – what happens to my personal information?

Your personal data remains safe in our system even if you don’t decide to become a Coacha subscriber after the trial expires. We take pride in keeping our free dance studio app as safe and secure as possible.


Is a credit card required for the free trial?

No, we do not require any credit card or billing information at this stage, even though most apps for dance studios do.


Are some of the features disabled in the trial version of your school fee management software?

No they aren’t. You have full access to the entire suite of Coacha dance studio booking software features.


Why should I choose the Coacha dance studio business software?

Coacha is a super-easy way to invite members to join your dance studio, collect fees, keep everyone updated on the latest studio happenings, including the members’ parents – and much, much more.

It’s a convenient way to carry out admin of your dance studio, but that’s just Coacha at a glance. Our web-based app offers a host of useful administrative and class management features that most dance software programs don’t! Try out a free trial today to find out!


Does Coacha handle my monthly fee collection?

Coacha features a robust member fee collection system with many methods of calculating fees, such as based on the number of hours or classes, fixed fees, number of workshops attended, etc. So yes, we have you covered.

Even though there are many apps for dance teachers out there, not all of them offer such a wide range of tools as Coacha. We’re always ahead of the competition in delivering new features and all at no extra cost to you.


Does Coacha support monthly recurring billing for fee processing?

Yes, it does, like the vast majority of dance software programs which also do.


What if I need support to properly use Coacha’s features?

Our dedicated school fee management software support team is available 24/7 to answer general questions about using Coacha. You can get in touch with them via our help desk or email.


I need help with setup – who’s the right person to contact?

If you require any kind of help setting up our studio booking software or need technical support, please email us and we’ll get back to you in next to no time!


Is there any refund policy for your studio booking software?

We understand that opening your own dance studio can be riddled with challenges, and during the course of your daily business activities, you may be trying out a variety of dance studio computer programs. If you’re not satisfied with the Coacha dance business software or dance studio software (Australia, US, Canadian, EU or UK versions) then you can stop paying for it from next month.

Unfortunately, we do not offer refunds on the monthly fee you have already paid.


How much do I have to pay monthly or yearly to use a dance school database app like Coacha?

The Coacha dance studio database web-based app costs just £25 each month, so that’s just £300 a year. You can check our pricing page for monthly charges in the USA, Australia, Canada and the EU.


Will I save time and money while using a dance studio system like Coacha?

Absolutely! Coacha is considered one of the best dance studio software programs in multiple regions across the world and with good reason! You can check out the features here to better understand how it can help you save time and money, and also see Coacha’s dance studio software reviews while you’re at it!


I’m not a web savvy individual. Is Coacha still easy to use?

Yes! Our dance manager app is very simple to use, thanks to the user-friendly interface. Just download, register and start using it. But if you need any assistance along the way, our support team can help.


Is there any setup, start-up or migration cost to start using your dance booking system?

Nope! We only need you to pay the monthly membership fee, and that’s it (after your free 14 day trial expires, that is).


In which countries is your school fees collection software free download available?

No matter what country you’re thinking about opening your own dance studio in, Coacha has you covered! We can provide you with school registration software free for you to download. At the moment, our dance studio computer programs are available to download in the UK, US, Canada, Australia and EU.

We’re currently working to make innovative dance studio software programs like Coacha available in more regions across the world, so keep checking with us!


Is there a long-term contract I have to sign to use Coacha?

Unlike many dance studio software programs, we do not bind you into a contract. Try out Coacha for free for 14 days – if you like it, just pay the monthly fee to use it, and you’re off!

Coacha is perfect where there’s a need for direct debit for dance schools each month. We use the industry leading GoCardless payment gateway for direct debits and Stripe for any card payments.


Can I get dance studio management software free?

If you’re after a dance studio management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

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