Vastly simplify your Swimming club admin 

Coacha will save you lots of time and help organise your admin. It has enhanced COVID19 features, attendance registers, and ensures you get paid on time. You also get a member portal, enhanced safeguarding and a booking system. Coacha is GDPR compliant too. Plus much, much more. 

Just £25pcm - NO HIDDEN EXTRAS

Start your FREE trial today

swimming software

Amazing membership management software

Comember records are now updated and we are now able to email certain acha is an amazing product and we would be struggling without it. All our membership groups within the club. The amount of time we are saving on administration is huge. The app on the phone is brilliant as the Coaches now use this for the register and we are able to check membership status on mobile devices/ipad at any time. There is no need to chase for payments as Coacha does it all.

Raj Patel - review on Capterra and a Coacha subscriber

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

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Medical info always to hand

Your athletes are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

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Customisable grades

With editable grades and groups, setting up and personalising your club couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

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Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your athletes' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant athletes.

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Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, members and coaches. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

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Manage your instructors & staff

Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

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VERY easy set up with 'mass member import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.

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Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

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'Bookable’ items & venues

Let your members book things like lanes, equipment, training spaces / facilities or venues. You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

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Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 swimming club management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Swimming Club

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" The main benefits we have found so far are… " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra and a Coacha subscriber

Designed to make your life as a swimming coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a swimming club manager designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your athletes' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day swimming club management.

Swimming club software FAQs

What is the real cost of Swimming club management software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, instructors, classes and sessions, registers, subscription plans, email…the full works! The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is swimming school software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login! Great for them, time saving for you, and having swimming software with your own logo on it really makes your swimming club look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!) There are also FREE Andriod and iOS apps  available for everyone to use too. What’s not to like?

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If I use swimming club software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your swimming club is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love swimming club software that they can download from and integrate your swimming club’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD).

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Do I need a card reader to take payments if I use swimming club software?

No, you don’t.  Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your swimming club look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best swimming school software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does swimming management software help me if I have an emergency?

When looking for the best swimming management software for your swimming club, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members. Also, make sure that whatever swimming software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

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What stats and figures can I get from swimming software?

Performance, attendance, and financial data are crucial for any swimming club that wants to stay at the top of their game. The best swimming software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

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With swimming club software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes swimming clubs. The very fact that you choose to use swimming club software itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Swimming management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any swimming school software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your swimming club’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your instructors or your members log in, they get to see what's on straight away. This is an essential factor to look for in any swimming school software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can people book on to classes themselves?

Not all swimming school software (UK or overseas) allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your members can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many swimming clubs have term time/seasonal classes. The best swimming club software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some swimming club management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s swimming software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does swimming club management software (free or paid for) help with safeguarding children?

When performing a swimming club management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using swimming club management software?

Check out independent swimming software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with swimming software?

Being able to select and control who receives your messages from your swimming software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your swimming club software. Coacha enables you to customise who you send your messages to with ease. Send to just your instructors, members of a certain class, to a specific group, or to everyone ... you're in total control.

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Can I get swimming club member management software free?

If you’re after a swimming club management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Swimming School Software – FAQs – Part II

Coacha is comprehensive swimming school software specifically designed to help run and grow your swim school business. If you want to learn more about our swim software, go ahead and take a read at the FAQs below.

Is it easy to set up your swimming school software on my device?

Super-easy! In fact, there’s no installation required at all because our swimming school software is web-based. Just log-on using your internet browser or the Coacha iOS/Android swim software app, and you’re good to go!

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How much does it cost to use the Coacha swim software app?

Our swim software requires a monthly £25 payment. That’s the only fee you have to pay!

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Is there a set-up fee for the Coacha swimming club software?

Absolutely zero! The monthly charge is the only charge you pay. No hidden costs, no surprises or ‘down the line’ charges like some of the other swimming software and apps out there.

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Is there a limit to the number of students I can add to the swim club manager?

No limit at all. Through our swim club manager, you can add as many members as you like. As you scale your business, you’ll have the best swim team software in the palm of your hand to track everything and make day-to-day tasks easy as cake. We don’t charge you more if you grow, which many of our competitors do so be sure to check their small print or tiered pricing.

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What if I want to cancel membership to your swim team software? Are there charges involved?

No charges involved whatsoever. If you don’t need to use Coacha’s swim team software for a period of time, then simply cancel your subscription in the admin panel. Once you’re ready to dive back in, you can pick up where you left off in our swim team management software, by renewing your monthly membership when you next login.

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How long must I sign up for? Is there a contract for using the swim team management software?

Unlike other similar apps, Coacha’s swim team management software does not bind you into a contract. When you sign up for our swim school software in the UK or any region where Coacha is available, you are signing up only to use it monthly for an ultra-low £25 fee. That’s all there is to it, really!

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Can I import any existing swim team data into your swim school software for UK, US, EU, AU and Canada?

Yes, you can, and it’s really easy. Just open your dashboard and you’ll find an option to do so on the left under ‘People’ and ‘Mass Import / Export’. However, if you require any assistance at all, then our friendly team is available at  support@coacha.co.uk.

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Is my data safe while using the swim school software in the UK or anywhere else in the world (where available)?

Absolutely 100% safe. At Coacha, we make no compromises when it comes to protecting our users’ personal information and private data. All your data is safely tucked away on our secure servers, all of which are encrypted using the latest SSL security protocols. Even if you don’t use our swim school software for a while, your data will remain safe and locked away, untouched. Once you return, you’ll find everything exactly as you left it. 

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I’m not all that computer or internet-savvy. Can someone help me set up the Coacha swim school software?

Certainly! Our friendly team is available at  support@coacha.co.uk. Just get in touch and they will walk you through the entire swim school software setup.

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Do I have to pay when there’s an update to the swim school management software?

Absolutely not! Any updates to our swim school management software are automatic and the app will update itself as and when updates become available. We’re adding functionality all of the time so you will always get the best in new functionality and membership management tools.

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Do I have to pay anything extra for sending emails notifications while using the swim school management software?

There are no extra costs for sending emails in our swim manager software. When you pay the monthly membership fee, you unlock all of the Coacha swim manager software features which includes unlimited emails.

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What kind of help can I expect while using your swim manager software?

Apart from these FAQs, there are links, videos and tutorials within our swim management software. If you’re unable to find any help through these resources, please contact our support team at  support@coacha.co.uk.

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Do I get any kind of uptime guarantee when using the Coacha swim management software?

We offer a 99.99% uptime guarantee as we understand how important system availability is to you while using our swim management software. Through around-the-clock monitoring, fault-tolerant engineering and redundancy, our swim club software infrastructure is designed to handle all your usage needs, no matter what time of year it is. Planned upgrades and performance checks ensure that you’re always connected to the Coacha servers. With that said, please keep in mind that we have no control over unforeseen circumstances such as a force of nature which may temporarily cause a technical issue with our swim club software.

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Can I try out your swim club software for free before buying the monthly membership?

Oh yes, you can! Our swim club membership software is available to try for FREE for 14 days, which gives you a chance to try out all the features at no cost whatsoever. Once you’re satisfied with the 14-day trial, you can continue using our swim club membership software with all your imported data, settings and personal information as-is.

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How is the Coacha swim club membership software better than other swim club management apps?

The Coacha swim club management app offers innovative features which makes managing a swim team and overseeing your club’s admin a lot easier. It helps you stay organised, manage payments, send messages and notifications when you need to, save time, improve your profit margins and communicate better with both your members and staff members.

There are just too many innovative features in our swim club management app to sum up in a paragraph or two! Just try out the FREE trial to see what we mean!

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What exactly is Coacha and why do I need it, if I’m already managing my team through a register or my office computer?

Coacha is a swim class management software especially designed to help you manage your swim team anytime, anywhere. It’s a very powerful swim class management software that helps you manage all your swim club operations from the palm of your hand. It’s literally “the” management and admin automation solution that can help you improve operational efficiency, reduce costs, communicate better with members and have a lot more extra time to oversee other areas of your business.

Take our swim class management software for a test drive to see what we mean. It’s free to try for 14 days, and after that it’s a flat £25/mo charge, that’s it!

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I want to cancel my account with the Coacha team manager swimming software – how do I do that?

There’s no need to cancel anything! If you feel that you don’t need to use our stellar team manager swimming software for the time being, simply don’t renew your membership for the next month. We’ll certainly be sad to see you leave temporarily but once you return to our team manager swimming software – everything will be there just the way you left it. No reactivation charge or any of that nonsense like other kinds of team manager swimming software out there!


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