Easy to set up & use Swimming Club software with FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full booking system, and ensure you get paid on time. FREE Apps and a Member Portal, Attendance Registers and Safeguarding & Covid19 tools come with Coacha too. It's also GDPR compliant.  

Plus much, much more.




swimming software

Amazing membership management software

Comember records are now updated and we are now able to email certain acha is an amazing product and we would be struggling without it. All our membership groups within the club. The amount of time we are saving on administration is huge. The app on the phone is brilliant as the Coaches now use this for the register and we are able to check membership status on mobile devices/ipad at any time. There is no need to chase for payments as Coacha does it all.

Raj Patel - review on Capterra and a Coacha subscriber

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

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Medical info always to hand

Your athletes are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Unlimited Classes & automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

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Customisable grades

With editable grades and groups, setting up and personalising your club couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

swimming club management software

Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your athletes' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant athletes.

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Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, members and coaches. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

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Manage your instructors & staff

Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

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VERY easy set up with 'mass member import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.

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Member Portal with parent or NOK logins

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

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'Bookable’ items & venues

Let your members book things like lanes, equipment, training spaces / facilities or venues. You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

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Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 swimming club management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Swimming Club

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


Add your logo & colours to Coacha

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too? Well, now you can with the Coacha Custom Plan! 

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager. 

" The main benefits we have found so far are… " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra and a Coacha subscriber

Designed to make your life as a swimming coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a swimming club manager designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your athletes' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day swimming club management.

So, how much does Coacha's membership software cost?

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees
Few providers can make all of these claims. But we can.

Swimming club software FAQs

What is the real cost of Swimming club management software?

The devil is in the detail here as many providers hide their true transaction fees, whereas we don’t.

In our mystery shopper research, we found fees as high as 30p + 4.2% per transaction for taking card payments. Coacha’s equivalent fees are 24p + 1.2%. It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 clients and charge them £30pcm each, by using LoveAdmin you would pay £1,972pa in transaction fees. With Coacha you would pay only £1,104pa which includes our monthly subscription fee as well as all transaction fees. So that’s a huge difference of £868pa.

To see the calculations for the above and LoveAdmin’s extra monthly charges click here: Love Admin fees.

(figures correct as at October 2021)

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, instructors, classes and sessions, registers, subscription plans, email…the full works! The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is swimming school software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login! Great for them, time saving for you, and having swimming software with your own logo on it really makes your swimming club look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!) There are also FREE Andriod and iOS apps  available for everyone to use too. What’s not to like?

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If I use swimming club software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your swimming club is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love swimming club software that they can download from and integrate your swimming club’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD).

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Do I need a card reader to take payments if I use swimming club software?

No, you don’t.  Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your swimming club look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best swimming school software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does swimming management software help me if I have an emergency?

When looking for the best swimming management software for your swimming club, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members. Also, make sure that whatever swimming software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

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What stats and figures can I get from swimming software?

Performance, attendance, and financial data are crucial for any swimming club that wants to stay at the top of their game. The best swimming software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

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With swimming club software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes swimming clubs. The very fact that you choose to use swimming club software itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Swimming management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any swimming school software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your swimming club’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your instructors or your members log in, they get to see what's on straight away. This is an essential factor to look for in any swimming school software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can people book on to classes themselves?

Not all swimming school software (UK or overseas) allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your members can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many swimming clubs have term time/seasonal classes. The best swimming club software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some swimming club management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s swimming software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does swimming club management software (free or paid for) help with safeguarding children?

When performing a swimming club management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using swimming club management software?

Check out independent swimming software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with swimming software?

Being able to select and control who receives your messages from your swimming software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your swimming club software. Coacha enables you to customise who you send your messages to with ease. Send to just your instructors, members of a certain class, to a specific group, or to everyone ... you're in total control.

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Can I get swimming club member management software free?

If you’re after a swimming club management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?


Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Swimming School Software – FAQs – Part II

Coacha is comprehensive swimming school software specifically designed to help run and grow your swim school business. If you want to learn more about our swim software, go ahead and take a read at the FAQs below.

Is it easy to set up your swimming school software on my device?

Super-easy! In fact, there’s no installation required at all because our swimming school software is web-based. Just log-on using your internet browser or the Coacha iOS/Android swim software app, and you’re good to go!

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How much does it cost to use the Coacha swim software app?

Our swim software requires a monthly £36 payment. That’s the only fee you have to pay!

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Is there a set-up fee for the Coacha swimming club software?

Absolutely zero! The monthly charge is the only charge you pay. No hidden costs, no surprises or ‘down the line’ charges like some of the other swimming software and apps out there.

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Is there a limit to the number of students I can add to the swim club manager?

No limit at all. Through our swim club manager, you can add as many members as you like. As you scale your business, you’ll have the best swim team software in the palm of your hand to track everything and make day-to-day tasks easy as cake. We don’t charge you more if you grow, which many of our competitors do so be sure to check their small print or tiered pricing.

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What if I want to cancel membership to your swim team software? Are there charges involved?

No charges involved whatsoever. If you don’t need to use Coacha’s swim team software for a period of time, then simply cancel your subscription in the admin panel. Once you’re ready to dive back in, you can pick up where you left off in our swim team management software, by renewing your monthly membership when you next login.

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How long must I sign up for? Is there a contract for using the swim team management software?

Unlike other similar apps, Coacha’s swim team management software does not bind you into a contract. When you sign up for our swim school software in the UK or any region where Coacha is available, you are signing up only to use it monthly for an ultra-low £36 fee. That’s all there is to it, really!

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Can I import any existing swim team data into your swim school software for UK, US, EU, AU and Canada?

Yes, you can, and it’s really easy. Just open your dashboard and you’ll find an option to do so on the left under ‘People’ and ‘Mass Import / Export’. However, if you require any assistance at all, then our friendly team is available at  support@coacha.co.uk.

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Is my data safe while using the swim school software in the UK or anywhere else in the world (where available)?

Absolutely 100% safe. At Coacha, we make no compromises when it comes to protecting our users’ personal information and private data. All your data is safely tucked away on our secure servers, all of which are encrypted using the latest SSL security protocols. Even if you don’t use our swim school software for a while, your data will remain safe and locked away, untouched. Once you return, you’ll find everything exactly as you left it. 

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I’m not all that computer or internet-savvy. Can someone help me set up the Coacha swim school software?

Certainly! Our friendly team is available at  support@coacha.co.uk. Just get in touch and they will walk you through the entire swim school software setup.

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Do I have to pay when there’s an update to the swim school management software?

Absolutely not! Any updates to our swim school management software are automatic and the app will update itself as and when updates become available. We’re adding functionality all of the time so you will always get the best in new functionality and membership management tools.

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Do I have to pay anything extra for sending emails notifications while using the swim school management software?

There are no extra costs for sending emails in our swim manager software. When you pay the monthly membership fee, you unlock all of the Coacha swim manager software features which includes unlimited emails.

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What kind of help can I expect while using your swim manager software?

Apart from these FAQs, there are links, videos and tutorials within our swim management software. If you’re unable to find any help through these resources, please contact our support team at  support@coacha.co.uk.

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Do I get any kind of uptime guarantee when using the Coacha swim management software?

We offer a 99.99% uptime guarantee as we understand how important system availability is to you while using our swim management software. Through around-the-clock monitoring, fault-tolerant engineering and redundancy, our swim club software infrastructure is designed to handle all your usage needs, no matter what time of year it is. Planned upgrades and performance checks ensure that you’re always connected to the Coacha servers. With that said, please keep in mind that we have no control over unforeseen circumstances such as a force of nature which may temporarily cause a technical issue with our swim club software.

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Can I try out your swim club software for free before buying the monthly membership?

Oh yes, you can! Our swim club membership software is available to try for FREE for 14 days, which gives you a chance to try out all the features at no cost whatsoever. Once you’re satisfied with the 14-day trial, you can continue using our swim club membership software with all your imported data, settings and personal information as-is.

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How is the Coacha swim club membership software better than other swim club management apps?

The Coacha swim club management app offers innovative features which makes managing a swim team and overseeing your club’s admin a lot easier. It helps you stay organised, manage payments, send messages and notifications when you need to, save time, improve your profit margins and communicate better with both your members and staff members.

There are just too many innovative features in our swim club management app to sum up in a paragraph or two! Just try out the FREE trial to see what we mean!

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What exactly is Coacha and why do I need it, if I’m already managing my team through a register or my office computer?

Coacha is a swim class management software especially designed to help you manage your swim team anytime, anywhere. It’s a very powerful swim class management software that helps you manage all your swim club operations from the palm of your hand. It’s literally “the” management and admin automation solution that can help you improve operational efficiency, reduce costs, communicate better with members and have a lot more extra time to oversee other areas of your business.

Take our swim class management software for a test drive to see what we mean. It’s free to try for 14 days, and after that it’s a flat £36/mo charge, that’s it!

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I want to cancel my account with the Coacha team manager swimming software – how do I do that?

There’s no need to cancel anything! If you feel that you don’t need to use our stellar team manager swimming software for the time being, simply don’t renew your membership for the next month. We’ll certainly be sad to see you leave temporarily but once you return to our team manager swimming software – everything will be there just the way you left it. No reactivation charge or any of that nonsense like other kinds of team manager swimming software out there!


Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Swim coach app – FAQs


How can your swim coach app help coaches and instructors?

Coacha is a swim coach app which greatly simplifies day-to-day administration and management of your swim club. When your coaches have access to all the relevant member and club data at their fingertips, they can ‘get the job done’ a lot more effectively.

But that’s just saying it – give the FREE 14-day trial for our swim management club app a go to see what we mean.

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Can a swim management club app like Coacha help me improve finances?

Well, even though the Coacha swim management software was not specifically designed as accounting or finance software, it can help you manage finances effectively for sure.

For example, payments are automated, so you don’t have to worry about chasing members to pay each month. There’s also a digital log of every transaction made between yourself and members, so if you ever need to track anything, you can easily do so using your swim management software.

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Is Coacha the same as the Swim Manager swim school booking software?

Coacha offers the same premium features as Swim Manager, in some cases, better ones and for nearly a fraction of the price too!

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How can swim school management be improved by using swim lesson management software?

Swim lesson management software is something nearly all swim schools and clubs are now using. It’s a great way for team members and coaches to communicate and collaborate, and makes many day-to-day administrative functions an absolute breeze.

With everything going on in a swim school, it makes sense to use swim lesson management software to get a lot done in a relatively short span of time, such as:

  • Easy member signs ups and registrations
  • Class schedules and availability or any changes to the schedules which need to be communicated – no more “I didn’t know that” scenarios!
  • Monthly payments from members in a timely manner
  • Notifications with regards to upcoming events or offers
  • Quickly access ‘life-saving’ member contact details in case of an emergency
  • COVID-safety tools to keep everyone safer

But that’s just skimming the surface because there’s a lot more going on ‘under the hood’ when using swim lesson management software to improve the day-to-day management and administration of your club.

We invite you to try out the Coacha swim lesson management software FREE trial to see how it can make life easier!

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Where can I see swim school software reviews for your swim school software in the UK or swim school software in the US?

It’s quite likely that you won’t find Coacha in ‘swim school management software UK’ reviews or ‘swim school software Australia’ reviews, for example, or even ‘swim school software America’ reviews for that matter – Coacha’s prowess as swim school software (free for downloading) is well-known among its users, and there are many beaming reviews you can see on our testimonials page.

Besides, we believe the sites, individuals, groups or agencies reviewing swim software are mostly biased and do not paint an accurate picture of what the reviewed swim software can and cannot do. Plus, you can definitely find a lot of great swim software reviews online which can be very compelling, but when you download them, half the features either don’t work as intended or not there; even if they are, you have to pay extra to use them!

Bottom line: swim software reviews aren’t the best way to gauge its suitability or effectiveness.

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Is the swim school software download for Coacha free?

Oh yes, it is! Our swim school software is free to download – in fact, it is completely free for the first 14 days. After that, you need to pay £36 a month to use.

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How does swim school registration software work?

Very simple: you download the Coacha swim software and invite members to register. From then on, you can start communicating and also get a lot more done within your club. We can’t just explain it in one answer so the next best thing to do is to try out our FREE 14-day swim software trial!

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What happens after the 14-day swim software trial is over?

Once the trial is over, you’ll be asked to register for the swim lesson scheduling software in order to continue using it on a month to month basis. It’s a simple process, really, and everything including your members’ list and data, is already there. So, simply add your payment details to the payment screen when prompted and to and you’ll gain monthly access to Coacha so you will be able to keep using the great features in your swim lesson scheduling software to make day-to-day management easy-peasy!

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Are there any safety and security features built into the Coacha swim lesson scheduling software?

There are quite a few, actually:

  • The NSPCC’s CPSU guidelines are integrated into our swim lesson scheduling software,  which means that children can not be contacted in an individual basis through our platform. Any comms to young people go through complex rule sets which in many cases includes copying in an organisations Safeguarding Officer. Added peace of mind for any parent or guardian.
  • GDPR best practice is at the heart of Coacha’s  swim lesson scheduling software, so you won’t be worrying about how your data is being stored, processed or generally handled.
  • The latest in SSL encryption in our state-of-the-art servers ensures your private data remains ‘private’.

However, we do recommend following up with your internal processes and procedures for GDPR and data security. Coacha swim lesson software will help you with GDRP compliance and covers around 70-80% of the tasks you will need to complete in terms of providing the tools needed for GDRP Compliance. Data Storage, Data Access Requests and The Right to be Forgotten are just a few.

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Is swim lesson software absolutely necessary in order to run a swim school effectively?

Well, one might argue that swim lesson software may not be ‘absolutely necessary’ for the above, but consider some of the issues you may face when trying to do it the traditional way:

  • No instant access to each member’s vital data.
  • Every time you want to add a member, you must fill all their details from scratch.
  • When members want to register, they have to contact you first and only when you provide them with a registration form, can they move forward with the process.
  • You do your best to keep your swim school files and all associated paperwork in a safe place, even making multiple copies (physical and on your computer) – but somehow when it’s time to find the right file quickly, it becomes a cumbersome ordeal.
  • Some members in the team have a medical condition, but you don’t remember which one has which condition – neither do your instructors for that matter.
  • You may be asking members to do specific kinds of exercise who may have a history of injuries attached to them, but how do you know? How do your coaches know?
  • One of your members is carrying COVID-symptoms – how do you ensure who they have come into contact with in the last 72 hours?

These are only some of the possible scenarios where you might find it very difficult to manage things by not using swim lesson software. Why take a chance? The Coacha swim lesson software is available to try for FREE for the first two weeks and after that, at an unbelievable monthly price. Make like easier and thank yourself later!

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Isn’t swim management for schools or clubs just as effective on a personal computer or smartphone?

Again, you could always create a compelling case that swim management may be done on your work PC or laptop, or even your personal smartphone, with the data stored locally on not in the cloud. But these devices carry so much information and have so many functions that in the event of an emergency or when there’s a situation where you need to make swift business decisions on the spot – you may find it very difficult to access the desired information within seconds. For swim management software to be in the palm of your hands and accessible quickly and easily, cloud based software such as Coacha is the best way forward.

Coacha’s swim school management software is so easy to use that you’ll get everything set up and be able to start managing affairs within minutes. Plus, finding the right information in a tight spot can save you lots of trouble, even save someone’s life!

Still find it hard to believe how swim school manager software can make your swim school affairs super-easy to manage? Here’s a FREE 14-day trial for our swim school manager to help you see how it can be a game-changer.

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Is Coacha similar to Club Organiser Swimming?

It’s got the same features as Club Organiser Swimming, but with a few extras thrown in for good measure. Plus, you won’t find the same great price in Club Organiser Swimming or other swim club management software, like you will in Coacha!

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What’s the difference between your swim club management software and Swim Club Manager?

Our swim club management software has all the premium features you would expect to find in mainstream or well-known swim club management system, such as the above.

However, something which nearly all of these swim club management system providers do not offer is the unbelievable price Coacha is offering at the moment!

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I’m told that swim club management can be a nightmare when done through an app or software – is Coacha any different?

We would certainly not be surprised to come across any “stories” where people were not able to successfully improve swim club management through a system, app or software, but Coacha is on the exact opposite of this spectrum.

It’s a swim club management app which has been fundamentally designed as ‘pick up and use’ – it’s extremely easy to setup and even easier to use. The intuitive user interface is pretty much self-explanatory.

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Do I have to be computer-savvy or internet-savvy to be able to effectively use the swim club membership software?

Not at all – basic computer skills are all you need in order to effectively use the Coacha swim club membership software.

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How long does your swim club software normally take to set up? Is it complicated?

It’s not complicated at all and your swim club software can be typically set up in just a few minutes. However, this depends on your member list too as well as some of the other settings you may want to configure according to how you prefer to use the swim club software for your specific school or club.

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If I need any help with setting up my swim school registration software, who should I contact?

Setting up your swim school scheduling software is extremely easy to do but should you ever need help, just submit a ticket directly through the swim class software. Someone from our help desk will respond to you within 24 hours or so.

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I need help urgently right now with using the swim class management software – who can I talk to?

We completely understand – if you need any kind of urgent help with one of the features of our swim class management software, please call us.

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I wanted to see a demo of your swim class management software – where can I find that?

We’ve prepared a demo video of our software for swim school, which you can find  here. In fact, to better familiarise yourself with what the Coacha software for swimming is all about, you can view more useful videos on our  YouTube channel.

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Is Coacha an online swim school software only?

Well, it’s not an online swim school management software only – you can certainly use it offline when an internet connection is not available, but then you won’t be able to use all the fantastic features until you are back online again.

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I’ve tried a few free swim school software online and wasn’t happy with how they worked – they seemed too complex. Is Coacha difficult to understand and use?

Unlike the vast majority of “free” swim school software online, Coacha is very, very straightforward and easy to use. So much so that even a primary schooler can start using it within minutes. Here’s a FREE 14-day trial – see for yourself!

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Is Coacha the same as “free open source swim school software”?

Well, no – the features have already been implemented according to the most common ones swim schools and clubs require. So, everything is there for you – it’s just not modifiable or customisable like open source software is.

Plus, Coacha – which has been labelled the “best swim school software” by nearly all those who have used it – is free for the first 14 days, after which you pay a really competitive fee each month to keep using it.

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How is Coacha better than the “best swim school software” available today?

Not to blow our own trumpet or anything – because we could go on and on about how it has helped people – but here are some quick reasons as to why we and our users feel it’s the best:

  • It’s a very cost-effective solution to help you manage your swim school a lot of better, with a price that’s actually far more competitive than what other in the industry are offering.
  • Best-in-class data safety and security features integrated to protect your child’s identity.
  • Leading payment merchant integration to make payments a breeze with GoCardless or Stripe.
  • No more losing money – keep track of who paid what and when.
  • Quickly access contact and health information as well as next-of-kin details in case of an emergency or ‘incident’.
  • Remain safe in the knowledge that all your personal data is processed and handled according to the latest GDPR guidelines.
  • If ever challenged in the event of a “professional negligence” case or situation, clearly demonstrate that your coaches are DBS-checked and did what they were obliged to do by law and professionally by your organisation – with every detail of their communication, class schedules, training outcomes, and more, accessible at your fingertips.
  • Spot trends and patterns which allow you to adjust your sales and marketing strategy in order to grow and expand further.

It’s an endless list, really! Go ahead and try out Coacha for FREE to see why everyone’s using it!

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Swim Team Management Software – FAQs


Does your swim team management software offer 1-2-1 booking features and timeslots?

As a matter of fact, our swim team management software offers more than a handful of options in that regard!

For members:

Your members can book training sessions or classes with coaches through their swim team management software login in only a few clicks.

Once they have logged in, they need to click on the “Book a session with a coach” option from the swim team management software’s main Dashboard. Here, they simply need to choose the coach they’d like to book a session with and then tap ‘Next Step’. Your members will be greeted by a calendar with green slots – those are the active timeslots they can book into.

If you require members to pay separately to book sessions through the swim team software, then they need to hit the ‘Pay & Book’ option, and that’s it.

For coaches:

Your coaches can also use timeslots to book both 1-2-1s and private training sessions with your members. So, once your coach has logged into their swim team software, they need to find the Timeslot Manager from the main Dashboard and then choose ‘1-2-1 bookings’.

It’s all very self-explanatory at this point, as your coach simply needs to pick the timeslots which are available to book and save the changes. But if you need a step-by-step guide for this, here it is.

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I’m fairly new to swim team software – can you show me how 1-2-1 bookings and timeslots work after I log in as “Administrator” or club owner?

Absolutely!

Your swim team software offers easy booking options which can be used to let your members book 1-2-1 sessions and private group sessions.

So, the first thing you want to do is find the coach profile for which you want to enable sessions booking. Once you’ve done that, access the Timeslot Manager which is accessible from your swim team software’s main Dashboard. Remember, the Timeslot Manager must be attached to each coach’s profile so that they can then manage class bookings, although you do have the option to choose the level of control they have over this.

Now access the Timeslot Booking Settings in your swimclub manager and enable it, as it is not enabled by default. The first option you’ll see here is “Enable timeslot booking for this coach”, so go ahead and check that. The option underneath that says “Allow this coach to manage their timeslots and bookings” – go ahead and check this if you want to hand over full control to your coach over session bookings.

Next, choose if you want your coach to manage 1-2-1s for a single member, multiple 1-2-1s, group timeslots or all of the above. The next option on this page of your swimming app allows you to choose whether members need to pay for each session they book – this isn’t necessary if bookable sessions are a part of their subscription. 

And that’s all there is to it, really. Each option in your swimming app for 1-2-1 booking, private group booking and timeslot management is really straightforward. However, if you ever need further guidance on how timeslot management and bookings work in your swimming app, here’s a helpful link.

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What is the Member Portal in my swimming app and how do I use or access it?

Now this happens to be one of the best, most stand out features of our swimming app! And the best part is that it’s totally FREE! At a glance, the Member Portal in your swimming booking software allows your coaches and members (as well as the latter’s parents/NOKs) to log in and view club stats, class schedules, book swimming lanes or pools, see what’s happening during the calendar month, and a lot more.

The first thing you want to do though, as the club owner, is to ensure that each one of your members and coaches have access to the swimming booking software’s Member Portal. If your members created their own password during sign up, then they’re all set – if not, you’ll need to set up their login credentials for the Member Portal.

After your members are logged into the swimming booking software’s Member Portal, they can carry out a variety of functions, such as exporting their transaction history, printing out payment receipts, downloading their personal data under GDPR, viewing club schedules, booking classes and much more.

This page explains everything you and your members need to know about the FREE Member Portal that’s included with your swimming booking software.

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Does the Coacha swimming booking software give me the option to assign Member Portal logins one by one or ‘mass assign’ in one go if I want?

It does indeed – swimming club management software lets you assign Member Portal logins either individually, in one go where every member receives it, or selectively where only a chosen group receives the login credentials.

Individually assigning Member Portal logins in the swimming club management software:

When you’re viewing a member’s profile, you’ll see an ‘Allow login’ checkbox under their main personal information. Your swimming club management software will then ask you to set up a password for that member or their parent/NOK (if they are underage). You then need to relay this information to the respective member through your swimming club management software’s email/SMS broadcast feature.

Mass assigning Member Portal logins in the swimming club management software:

To mass-assign Member Portal logins to all your members using the swimming club manager, go to your main navigation bar and access ‘Your Members’, then click on ‘Set member logins’. This will automatically check the ‘Send to Everyone’ checkbox.

Sending Member Portal logins in the swimming club manager to a specific group:

To send Member Portal logins to a select group of members using the swimming club software, simply deselect the ‘Send to Everyone’ checkbox and then choose a class/group from the dropdown menu. Then click on ‘Add’ and finally ‘Send Login Request’.

Please keep in mind that you need to inform your members in any case via the swimming club software’s Email/SMS broadcasting feature that their Member Portal logins have been set up and ready to use.

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What can I do if any one of my members is experiencing issues logging into the swimming club software Member Portal?

The first thing you want to do is check with your member if they are still using the same password that you provided when assigning them the login credentials for the swimming club software’s Member Portal. If they are, then check to see if they are entering it correctly – you can always generate a fresh login/ password to help them overcome this issue.

If they have changed their Member Portal password, please ask if they are entering it correctly. Passwords are case-sensitive, so even the smallest typo can prevent them from accessing the swimming club software’s Member Portal.

If they still can’t login after multiple tries, please assign them new login credentials to see if that resolves the issue. If not, please submit a ticket so we can troubleshoot the issue.

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What is the Noticeboard feature in your swimming management software and how does it work?

‘Noticeboard’ is a really useful feature in your swimming management software, allowing you to leave all kinds of notices for your coaches, members, and/or their parents to see. Every time one of your coaches or members (including parents/NOKs) log into the swimming management software, one of the first things they are greeted with is the Noticeboard. So, as you might imagine, it’s always a good idea to take advantage of this feature in your swimming management software to display the most important or critical information front and centre!

To access the Noticeboard in your swimming management software, go to your main Dashboard and hit ‘Club Noticeboard’.

Click ‘Add new’ in your swimming school software to add a new note or click ‘View all notes’ to view the notes you’ve currently made for everyone to view when they log on to their swimming software.

The Noticeboard also offers the option to choose if you’d like all members and coaches to view notes or select ones only. You can also delete notes in your swimming software if you change your mind, but remember, this action can’t be undone!

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How does GoCardless (GC) work with your swimming software?

As your team manager swimming software provider, we’ve partnered with GoCardless to let you easily take payments using Coacha. This integration can be completed by accessing ‘Money’ from your team manager swimming software’s main Dashboard and then going into ‘Settings’. You can take payments from your members by going into the ‘Money’ section and then choosing ‘New Payment’.

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How do I create a GC account in your team manager swimming software?

Creating a GC account in your swimming team manager is really easy to do. Simply find ‘Money’, then ‘Settings’ and after that, ‘Create a GoCardless Account’.

Fill out the required information, click ‘Create Account’, and you’re done!

Got an existing GC account? Fantastic! Access the ‘Money’ tab from your swimming team manager’s main Dashboard, go into ‘Settings’ and then ‘Connect to GoCardless’. That’s it.

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How do I set up my members on a GC subscription?

Your swimming team manager’s direct debit/subscription feature allows full control over your finances, with GC charging just 1% plus 20p per transaction (plus VAT). Furthermore, we don’t charge a single penny on top of that, unlike what some of the other swimming team managers are doing.

From the ‘People’ tab in your swimming team manager’s main Dashboard, access ‘Money’ and then ‘New Payment’. Click on ‘Create a New Payment’, work through the steps, and that’s all there is to it.

If you need help with the individual steps, here’s a helpful guide.

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How can I link my Stripe account with the swimming software for coaches?

Stripe is another great option to take monthly payments from your members. Linking your Stripe account* with the swimming software for coaches couldn’t be easier:

From the main Dashboard of your swimming software for coaches, choose ‘Money’ and then ‘Settings’. On the right-hand side, you’ll see an option which says ‘Connect to Stripe’. Follow the on-screen steps, log in to your Stripe account and you’re done.

*As your dedicated swimming lesson booking software, we don’t charge a single penny for Stripe transactions, unlike some of the other swimming lesson booking software providers. The only fee you pay is the transaction fee that goes straight to Stripe.

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Can I record a cash payment instead in your swimming lesson booking software if I want to?

Yes, you can because your swimming lesson booking software lets you record card and cash transactions through an easy and intuitive interface.

Simply find the ‘Money’ section from your swimming lesson booking software’s main Dashboard and select ‘New Payment’. Look to the far-right column and you’ll see ‘Record a cash payment’. This lets you take swimming club payments through cash. Just fill in the relevant information along with your member’s name and click on ‘Add’.

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Does your swimming lesson management software support other payment methods apart from cash, GC or Stripe?

CCoacha’s swimming lesson management software works with all major debit and credit cards (by using Stripe) as well as take direct debits (using GoCardless), BACS transfers and Standing Orders.

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Are there any transaction fees applicable when using GC or Stripe through your swimming lesson management software?

As a swimming lesson management software provider, we like to keep things very transparent and straightforward:

  • When you pay your monthly fee for the swimming lesson management software do us, there are no transaction fees for you to pay
  • If you’re using GC or Stripe to take subscription payment from your members, then a small transaction fee is applicable which goes straight to them. We at Coacha don’t add any fees on top of these.

Still got questions about GC, Stripe and transaction fee? Please submit a ticket through your swimming club management online app and our friendly support team will be happy to assist you further.

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How does Coacha improve or make swimming class management better?

Your team manager swimming software (free to download) does this in several ways:

  • It lets you make training sessions and venues like swimming lanes and entire pools bookable, cutting your admin time in half and portraying your club as a professional organisation.
  • It allows your coaches and members to communicate in a seamless, yet safe, secure and GDPR-compliant way.
  • It displays club stats which lets you see how your club is performing, which you can even use to adjust your sales & marketing strategy accordingly.
  • It has fantastic COVID-19 safety features integrated to help you get a bird’s eye view of who has symptoms, who’s in self-quarantine or who should be in isolation due to symptoms.
  • It allows members and their parents/NOKs to log into a FREE Member Portal where they can view everything from class schedules and upcoming events through to their own personal data and what money they have paid you.

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Is your team manager swimming software free download also free to use?

At Coacha we don’t want to mislead anyone or give ‘false hope’ as some providers advertising their team manager swimming software “free download” are getting away with a lot, giving users the impression that their app or product is free to download and/or try even though it isn’t actually “free”.

As for our team manager swimming software free download, it is indeed free to download and free to use for the first 14-days only – after that you need to pay monthly to keep using it. So, the next time you hear someone offering team manager swimming software “free download”, it’s best to err on the side of caution.

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Is swimming club database management online difficult to do? What if I’m not computer-savvy?

When using swimming apps like Coacha, it’s not difficult at all!

The thing about swimming apps like Coacha is that they are designed with ease-of-use and user-friendliness in mind. Set-up is easy and using it is even easier.

While most swimming apps charge you a fee to download and try them out, ours is totally FREE to download and try out for the first 14 days.

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What kind of features should I be looking for when reviewing swimming apps?

The best swimming apps make club management really easy and practically cut your admin time in half as a result. They also make session booking and class scheduling a total breeze. Coacha offers all that and much more!

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Is Coacha like Swimclub Manager?

The Coacha swim team management app offers the same premium features as Swimclub Manager (another popular swim team management app) and, in some cases, even more innovative features. The best part though is that our swim team management app comes with a totally FREE 14-day trial and offers an unbeatable monthly price which you pay after the trial is over.

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I’ve seen many swim team management apps allowing members to manage their own data – does Coacha have a similar capability?

Our swim team management app does allow your members to manage their own data. When you sign up to use Coacha, simply check the ‘Allow Members to Login’ box in your ‘Club Settings’. Now they can access all the personal data stored in Coacha and it’s perfect in terms of GDPR compliance too!

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Coacha, Best App for Swimming – FAQs


What kind of features should the “best app for swimming” ideally have?

While there are many apps out there, including free swimming apps, the absolute best app for swimming needs to have the following features at the minimum:

  • Make class booking and session booking a total breeze
  • Allow instructors and members to communicate seamlessly at any time
  • Give members the ability to book private group sessions or 1-2-1 sessions
  • Ensure that everyone is COVID-safe and members as well as instructors are aware of anyone having symptoms
  • Keep personal data fully secure as per GDPR laws
  • Offer a holistic view of your club which you can use to improve your business strategy

Coacha is the best app for swimming you could possible get right now! But don’t take our word for it; the “best app for swimming” also comes with a FREE 14-day trial – see for yourself why Coacha users call it the best app for swimming without even blinking!

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Does the “best app for swimming” charge me if I want to add over a certain number of members?

Coacha doesn’t carry the “best app for swimming” title for nothing! No matter how many members you want to add, we’ll never charge you extra – you will always pay the same flat monthly subscription fee.

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What if I want to stop using the best app for swimming for a while? What happens?

If, for some reason, you want to take a break from using the best app for swimming: Coacha, just switch off recurring billing and use up your membership for that month. When the renewal date pops up, don’t pay. Whenever you’re ready to dive back in, make your membership payment, and that’s it!

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Why are there so many free swimming apps flooding the internet all of a sudden? What’s the catch?

Good question! We used to wonder the same thing: What’s this about free swimming apps popping up left, right and centre every few minutes?

Luckily, It didn’t take us long to figure out what “the catch” was with these free swimming apps: they may be free to download but most of them ask for credit card information up front. Even if they let you use those free swimming apps without any charge, they will find a way to charge you or tie you down with a contract and will nearly always add to your transaction fees.

More research revealed that they’re not free at all! In fact, many pieces of software calling themselves the “best swimming apps for Android”, for example, were falsely using the “free” label to lure people into providing online payment/CC information!

So, any time you see “best swimming apps for Android” pop up on a search engine, tread carefully! With Android being such a popular platform for all kinds of software, it’s so easy to see a flashy icon or photo saying “best swimming apps for Android right here”, and click on it without second thought!

Many people have learned the hard way that after clicking on these so-called best swimming apps for Android, they were asked to pay or provide some kind of online credit/debit card verification or the same (allegedly) best swimming apps for Android would lock them out of the software and even charge them too!

If you make Coacha your best swim app of choice, you’ll never have to worry about any such issues!

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With Coacha being called the “best swim app”, what kind of features can I expect? Are they free?

If you scroll to the beginning of this FAQs section of our best swim app, you’ll find that we’ve highlighted some key features. However, there’s just far too many features to list down in one answer to help you see why our users call it the best swim app.

Here: try out the Coacha “best swim app” for FREE for 14-days and let us know how it grabs you! After that, you’ll be paying an unbeatable price per month to continue using the fantastic features.

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What kind of data privacy and child protection features does the best swim app have?

Our best swim app is built around the latest CPSU Best Practice Guidelines (as dictated by the NSPCC) for protecting junior members under the age of 18. This means that your child will only communicate with instructors on a “need to communicate” basis. It also means that they (the junior members) will have fairly limited access to the best swim app – instead, their parents or NOKs will.

Furthermore, members’ data in our best swim app is protected at all times under the latest GDPR laws. Even if members want to download or export their data on portable storage, it’s under strict GDPR guidelines.

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Does the best swim app have any class booking features?

We thought you’d never ask! Coacha – being the best swimming app there it is – comes with many useful class booking features. In fact, your “best swimming app” even allows instructors to set their own booking slots, so that members can pick whatever slot suits them for either group sessions or 1-2-1s.

Your best swimming app also supports venue booking, allowing members to book ‘individual items’ such as pools and lanes or the entire swimming pool/training area.

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My members are having trouble logging into the ‘best swimming app’ – how can I help them?

Any issues with logging into the best swimming app almost always has to do with either not entering passwords correctly or, perhaps, using the incorrect email address. Simply ask your members to use the email they used when signing up to your club and ensure that they are entering the password exactly as they set it (that is, if they changed it after you provided them one). Passwords are case-sensitive so they have to match 100%.

Another reason your member may be having trouble logging into Coacha, the best swimming app, is that they may be underage. In this case, only their parents and/or authorised NOKs can sign them in.

If none of the above help your members sign into their ‘best swimming app’, please submit a ticket and we’ll help you troubleshoot the issue online.

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What truly sets apart Coacha as the “best swimming app”, compared to other similar apps?

Coacha truly stands apart as the best swimming app owing to its ease-of-use. The interface has been designed with user-friendliness and easy navigation in mind. So anyone from your junior members and their NOKs to your instructors and other authorised staff can pick up and instantly start using it.

How about you give our best swimming app a try for free? There’s a 14-day FREE trial up for grabs!

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

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