Packed with Features, yet Simple to Use

Do away with spreadsheets, folders, inferior apps and cash books, and run everything
from one piece of software that works anytime, from anywhere. Coacha is
simple to understand from day one, and super friendly to use.

PEOPLE

ADD MEMBERS QUICKLY AND EASILY

No need for paper forms that can easily be lost - save time, hassle and your sanity by adding new members' details directly into Coacha.

EVERYONE'S DETAILS TO HAND

With Coacha, your members' details are safely stored in the Cloud and only ever a few clicks away, right from your smartphone, tablet or laptop.

NOK AND EMERGENCY CONTACTS

Accidents happen. When they do, Coacha ensures you have everything you need such as medical notes and NOK contacts at your fingertips.

MULTIPLE COACHES

Thanks to multiple logins, your coaches can have uninterrupted access to all the essentials whenever and wherever they need it.

COACH'S NOTES

From notes on behaviour and payments to accidents and attendance, Coacha lets you share updates with your fellow coaches easily and instantly.

MEMBER GROUPS

Whether your club uses belts, levels, teams or age groups, Coacha makes organising them (and your athletes) an absolute piece of cake!

MASS IMPORT

No time-consuming set-up here. With Coacha's handy mass import feature you can quickly upload all of your member info in one go.

MEMBER EXPORT FEATURE

Create a backup of your entire member list (including birthdays, phone numbers and email addresses) with Coacha's handy export to CSV feature.

SUPER SAFE AND SECURE

With Coacha, your athletes' details stay secure, yet easy to access in just a few clicks. Great for safeguarding and great for emergencies.

SIGNUP FORM

Provide members with a generic link and allow them to complete the signup form in their own time. All you need to do is accept them into Coacha.

WAIVER DOCUMENTS

Terms and Conditions that need signing? Welcome pack to go out? Attach the documents to your signup form.

WAITING LIST

Make your signup form accessible to the general public and choose to accept new members when you have the space.

APPLY VIRTUAL SIGNATURES

Need your members to consent to your club policies? They can apply a virtual signature via the signup form.

ENHANCED NOTIFICATIONS

Whether it's members not completing their payment requests on time or failed payments - Coacha keeps you in the loop.

EASILY MANAGABLE

Manage which class and member group your members need to be in directly from the member profile. Less steps, more time.

PAYMENT HISTORY

Choose to use the Money Dashboard or head directly to a member profile to view a member's payment history. Keep things simple.

UNIQUE REMINDER ALERTS

Need reminding when a member has hit 10 classes? Want to be reminded when a member is due for grading? Personalise reminders for your own use.

SIGNUP FORM

SIGNUP FORM LINK

Generate one simple link to hand out to members. Pop it on your website/Facebook/whereever you desire. Members complete the form and then 'voila', they're in.

PENDING MEMBERS

Once submitted, the member will go into Pending Members - all you need to do is accept them into your club! It's as easy as that!

WAITING LIST

Is your club full? Get wannabe members to complete the form, let them sit in Pending Members and then accept them into your club when you get space!

GDPR-RELATED CONSENT

Members must give specific GDPR consent in order for their information to be held within your club in Coacha. Members opt in to this consent on the signup form and can update their preferences in the Member Portal at any time afterwards.

WAIVER FORMS

Need members to review club policies/T&Cs or have a Welcome Pack that needs to go out? Simply attach them to your signup form in Club Settings and members can apply virtual signatures during the signup process.

MORE ABOUT SIGNUP FORM

GDPR & COACHA

UP TO 75% ONGOING COMPLIANCE

We make it clear that no club management software will make you 100% compliant. With our features, we help you get 3/4 of the way there.

VIEWING & AMENDING DATA

Allow members/parents to view & amend their data easily under GDPR whilst taking the pressure off you and your coaches.

INSTANT DATA DOWNLOAD

Forget subject access requests, if members/parents want to view what data you hold on them, they can download it instantly, without having to ask you.

ENHANCED NOTIFICATIONS

Worried about losing control of what's going on in your club? Don't - Coacha lets you know everytime someone makes a change or downloads data..

ENHANCED SAFEGUARDING

Got important safeguarding notes that you need exempt from instant data download? Upgrade them to Safeguarding Notes and Coacha will do just that.

GDPR SPECIFIC CONSENT

Members must consent to the relevant options before becoming a member of your club within Coacha. We're helping cover both you and them. Preferences can be easily changed later on.

MORE ABOUT GDPR & COACHA

MEMBER PORTAL

DASHBOARD

The Member Portal interface is as easy to navigate around as the rest of Coacha. Members can access everything they need from the Dashboard or pop-out navigation..

NOTICEBOARD

You can post noticesonto the Noticeboard for members to see. Wanting to remind everyone there's a change in timetable? Do it easily and ensure everyone sees it.

DATA AMENDS

Give your members/parents some responsibilty by allowing them to edit elements of their personal data. Worried about their level of access? Receive a notification everytime they update something.

BOOK ONTO CLASSES

If you'd like to allow members to book onto classes that they wish to attend, members/parents can book on via the Member Portal.

PAYMENT HISTORY

Members/Parents can log into the Member Portal, view their payment history, print receipts and pay any outstanding payments.

DOWNLOAD DATA UNDER GDPR

Members can instantly download their data. This eliminates the need for you to undertake subject access requests. What's better than ICO gold standard practice?

CLASSES AND SESSIONS

QUICKLY ADD RECURRING CLASSES

Save time (and boredom) spent setting up the same classes each week. Instead, simply set up once and leave to run daily, weekly or monthly.

COACHES AND VENUES

Avoid confusion and make sure everyone knows where to be and when by adding as many coaches and venues as you need.

ADD MEMBERS

Assign member groups or individuals so that your coaches will know exactly who to expect and have all the info they need at the ready.

SEND TRAINING REMINDERS

Reduce no-shows with Coacha's broadcast feature that lets you send bulk emails and social updates at the click of a button.

AUTOMATIC REGISTERS

Don't worry about gathering your paperwork ready for your classes. Setup a class once, and the register is there for as long as you need.

BOOKABLE CLASSES

One-off event coming up? Summer camp or maybe an additional class? Make the class 'bookable' and members can book themselves on.

SET A LIMIT ON CLASSES

Allowing members to book onto classes that have a maximum capacity? No problem, easily set your class size so you don't over-book.

UPGRADED ATTENDANCE STATS

Need to know specifics about attendance, finances or popularity? .We've got you covered.

STREAMLINED PROCESS

We're always looking to cut down your admin time. Coacha2.0 has removed unneeded steps so you can get where you need to be, quicker.

BOOK ONTO CLASSES

BOOKABLE CLASSES

Do you have a one-off event or are you thinking of running your club differently? Make classes bookable and members can book onto them via the Member Portal.

SET CLASS SIZE

Can't go over a maximum capacity? Don't worry, Coacha won't let no more than the maximum number of members book on.

CLASS SCHEDULE

Members can view your weekly schedule to make it easier for them to remember which classes are at what times. Then they can book onto the ones you've made bookable.

MORE ABOUT BOOKING ONTO CLASSES

ATTENDANCE REGISTERS

READY-MADE REGISTERS

How about this - each time you set up a class, Coacha will automatically create a register for you, so you don't need to bother with those print outs anymore!

EASILY ADD PEOPLE

Not on the list? Not a problem. With Coacha you can add individuals or entire member groups on the spot in just a few easy clicks.

EASY CHECK IN

Coacha's digital registers are so easy to use, you can check-in members in a matter of seconds - or even leave them to do it themselves!

PERMANENT RECORDS

Coacha keeps hold of every register you use, so if you need to go back and see who attended on a particular date, that info will be right there waiting for you.

ADDED SECURITY

With lockable registers, your athletes can sign themselves into the session without having access to sensitive data, which keeps prying eyes out, too.

MULTIPLE REGISTERS

Have registers for as many sessions, classes and events as you need in one day, week or month. Coacha is seriously powerful, so bring it on!

STREAMLINED ATTENDANCE STATS

We're constantly looking for ways to give you more ways to analyse your club. Introducing new attendance, finance and popularity stats!

SIMPLE INTERFACE

Pulling your hair out with complicated, clunky systems and hard-to-use registers? You're in the right place; simple is our mantra.

'VOID' CLASSES

Snowed in? Coach illness? Not enough numbers? If a class didn't take place, let Coacha know. Your club stats have never been more accurate.

NOTICEBOARD

MEMBERS

Post 'public' notices that are viewable to all members and coaches with logins. Whether you need to remind them about practice or share some interesting information, it's easy!

COACHES

Post 'private' notices that are viewable only by coaches. Keep your coaches informed and make sure they always get the information they need..

WHATEVER YOU NEED

Coaches notes can be whatever you need it to be. Want to share a link to a competition? Post a reminder? Or even say thanks for your members' hard work? Things are easy.

SMS AND EMAIL

SEND EMAIL BROADCASTS

Need an easier way to reach all of your members in one go? Send email and social updates through Coacha's friendly interface at no extra charge.

INDIVIDUALS OR BULK

Whether you want to reach the entire club, certain member groups, select individuals, or just coaches and parents, with Coacha you can, quickly and easily.

EMAIL ATTACHMENTS

Registration forms, event flyers, class timetables... you name it. All your PDF and word docs can be attached and sent in just a few seconds.

SMS BUNDLES

Choose from pay as you go or bulk buy, and send text messages to individuals, member groups and parents in just a few easy clicks.

STREAMLINED PROCESS

We're always looking for ways to minimise the time you spend on your admin. This is why we've removed non-essential steps to make things quicker.

MORE ABOUT SMS AND EMAIL

ENHANCED NOTIFICATIONS

SET REMINDER ALERTS

Set a reminder for when a member has attended a certain number or classes, or on a specific date. It's an easy way to keep track of things, like having your own personal assistant!

FAILED PAYMENTS

Payment statuses have never been clearer. Coacha keeps you in the loop when Stripe is retrying to collect a payment and also when it's failed for the final time.

INCOMPLETE PAYMENT REQUEST

Fed up of sending payment requests and realising a month later someone hasn't complete it? Coacha now sends you a notification 7 days after sending if it hasn't been completed yet.

NEW MEMBERS

As soon as a member fills in the signup form and goes into Pending Members, you'll be notified so you can go in and accept them!

COACH'S NOTES

Keep a close eye on member progress and safeguarding by being notified every time a coach adds a note into a member's profile.

DATA DOWNLOAD

With members able to download their data instantly under GDPR, be informed who has done so as soon as it happens. Allow members independance whilst overseeing everything.

MORE ABOUT ENHANCED NOTIFICATIONS

MOBILE APP

DIGITAL REGISTERS

You can ditch those heavy paper records - all you need is your iOS device and Coacha app, where all of your registers will be waiting for you.

EMERGENCY DETAILS

Get instant access to all of the information you'll need in an emergency from your smartphone or tablet - even when you're offline.

MEDICAL NOTES

Only available to you and your coaches, sensitive medical data is securely stored on the app and can be accessed with just a few clicks.

QUICKLY ADD A MEMBER

No need for paper sign-up forms - add new members directly into Coacha, straight from the mobile app in just a few minutes.

COACH'S NOTES

Behaviour problems or late payments? Keep your coaches in the loop with handy coach's notes that are synced between all associated devices.

COMPATIBILITY

Complying with Apple's latest software requirements means that Coacha's iOS app (when re-launched) will be compatible across all iOS devices..

PIN CODE ACCESS

Fed up of having to log back in every time you leave an app but still need security? Coacha's app allows easy, fast pin code access.

MEMBER LOGIN

Members can log in to the parent portal using the iOS app, where they will be able to view the features of the Member Portal.

UPGRADED ADMIN ACCESS

We keep the app simple for the coaches. If you have an admin login, you'll have access to more features including finances and lots more.

VENUES

ADD YOUR VENUES

Train at several venues? Compete at others? Add as many venues as you need and assign to your coaches and classes to cut the confusion.

SEND REMINDERS

When? Where? Who? Reduce no-shows and mix-ups by sending handy email, text and social reminders straight from Coacha's easy-to-use interface.

ONE-OFF EVENTS AND SOCIALS

ONE-OFFS AND SOCIALS

Not just good for organising classes and sessions, but tournaments, open days and your monthly knees-up too. Manage it all from Coacha to make life easier.

REUSE ONE-OFFS

Why waste precious coaching time entering the same event time and time again? Simply reuse a previous event to save admin time (and your sanity).

ONE-OFF BROADCASTS

Keep everyone in the loop about upcoming events and socials. With your choice of email or text, Coacha will help spread the word and increase numbers.

INVITE NON-MEMBERS

The more the merrier! Invite people from outside of your club with no fuss - all you need is an email address to add to your broadcast.

MANAGE SOCIALS

Spend less time organising the party and more time enjoying it! Coacha manages everything from one place and helps to reduce clutter in your life.

MONEY AND PAYMENTS

SIMPLE INTERFACE

Coacha's easy-to-use money dashboard takes the stress out of managing finances and reduces time spent on admin, leaving more time for coaching!

DEBT COLLECTION

It's easy for payments to slip your mind when you're busy coaching. Luckily Coacha keeps track of all missed payments so that you don't have to.

INTEGRATED PAYMENTS

From rolling subscriptions to one-off cash and card payments, Coacha lets you see at a glance every payment that hits your account.

CREDIT AND DEBIT CARDS

Take payments securely and painlessly without the need for a card reader or specialist app, all through Coacha and our low-fee payment partner, Stripe.

TRANSPARENT FEES

Unlike many of our competitors, we'll never add a penny on top of transaction fees; we want to help you save money, not spend it!

MEMBER SUBSCRIPTIONS

There's no excuse for missed payments with Coacha's subscriptions. Set up your choice of weekly, monthly and yearly plans and wait for the money to roll in!

MONEY DASHBOARD

Updated in real time and hidden from coach logins, Coacha's money dashboard gives club owners an overview of those all important finances.

PAYMENT HISTORY

See a list of historical transactions, or search using Coacha's payment filter to find exactly what you're looking for in just a flash.

SUBSCRIPTION PLANS

Coacha's subscription system is quicker and more cost effetive than many of the direct debit services available. Simply set up and assign to a member.

DOWNLOADABLE REPORTS

Every transaction that goes through Coacha can be downloaded as an Excel file. Filter by date range or individual members.

EDIT HISTORICAL PAYMENTS

Need to edit, update or remove cash payment records? Coacha lets you do so in just a few seconds, right from the easy-to-use money dashboard.

CHASING FAILED PAYMENTS

Fed up of chasing missed payments? Sometimes a few payments slip the net? Stripe retries to collect failed payments 3 times with no charge whatsoever..

PAYMENT FAILURE NOTIFICATIONS

Coacha keeps you in the loop when a payment fails, when Stripe is retrying and when it fails for the final time..

CLEAR PAYMENT STATUSES

Whether a member's payment has been successful, has failed, been requested or Stripe is retrying, you'll always be aware.

SEARCH FOR PAYMENT SYSTEM

Coacha's search for payment system is hugely improved. Search by name, date, or filter to your needs. It's never been easier..

MASS-ASSIGN MEMBERS TO PLANS

We've removed a step to save you time. You can now assign more than one member to a payment request at a time.

STATS

CLUB STATS

From financial data to member attendance statistics, Coacha lets you see at a glance how well your club is performing.

CLUB FINANCES

Keep an eye on your cash tin, set up rolling subscriptions and take card payments all through Coacha's easy to use interface.

CLUB ATTENDANCE

With both group and member level statistics just a few clicks away, it's never been easier to stay on top of your club's attendance.

INDIVIDUAL ATTENDANCE

In some team sports it's vital that your athletes make it to training. Individual attendance tracking will let you know when someone needs a little nudge...

POPULARITY

Coacha2.0 has brought vast statistics updates including the introduction of popularity statstics!

DASHBOARD

QUICK BUTTONS

Waste no time looking for the things you need. Commonly used functions are easily found on your dashboard for added speed and convenience.

YOUR DASHBOARD

See what you need to see as soon as you sign in. From today's registers to your clubs most important stats; it's all right in front of you.

NOTICEBOARD

Post notices for your members and/or coaches to see. Choose between them being public (view-able by both members and coaches) or just viewable to coaches..

REGISTERS

Your registers will be easily accessible in the main navigation or on the Dashboard as you log in...

MORE ABOUT COACHA'S DASHBOARD

SAFEGUARDING CHILDREN

ACCESS NOK DETAILS

Why waste time rifling through paper records when Coacha can give secure access to the right info in seconds, right from your phone, tablet or laptop.

CHILDREN'S DETAILS

Keep prying eyes out and parents happy with secure password protection on all of your young members' sensitive data and personal information

MEDICAL INFO

You can't be expected to remember all of the injuries, allergies and disabilities that your members may have. But don't worry, Coacha can do that for you!

LIFE CHANGING INJURIES

In an emergency, every second counts. Coacha helps to minimise the risk of long term damage by keeping important medical and contact info to hand.

SAFE MESSAGING

Designed with NSPCC CPSU guidelines in mind, Coacha's broadcasting system puts child protection first, keeping parents happy and young people safe.

SUPER SECURE

Unlike with paper records, Coacha is fully password protected, backed up daily onto our World-class servers, and only accessible to your trusted coaches.

DATA PROTECTION AND BACKUP

You're in safe hands! Each member of the Coacha team undertakes a yearly DBS check, and data is backed up onto our powerful servers every 24 hours.

SAFEGUARDING NOTES

Under GDPR, members need to be able to access all information you hold on them, with the exception of safeguarding notes. Safegeuard your athletes the right way..

SAFEGUARDING MODERATOR

Although Coacha has NSPCC CPSU guideliness built in, you can choose to have your Safeguarding Moderator copied in on all communications with minors.

SOFTWARE FRUSTRATIONS

NO TIME TO SET UP

We’ve seen just how useful Coacha has been to other coaches like you, which is why we’re happy to help you get set up totally free of charge.

ADDING YOUR INFO

Thanks to Coacha’s handy mass import feature, adding your info is a piece of cake. You’ll be all set up and ready to go in no time at all.

SOMETHING NEW TO LEARN

Don’t be put off by the thought of learning something new. Coacha really is so easy to use. Don’t just take our word for it, try Coacha for yourself!

PROBLEMS CREATED BY OTHERS

COACH CONFUSION

Left hand know what the right is doing? Coacha helps to eliminate coach confusion and makes sure everyone knows where they're needed and when.

BEHAVIOUR

Stamp out bad behaviour and record good performance using coach’s notes – automatically synced between devices for your fellow coaches to see.

PARENTS

Over-enthusiastic parents causing trouble or constantly turning up late? Use coach’s notes to keep your coaching team updated.

JUNIOR MEMBERS

Relying on young athletes to keep their parents in the loop can be a challenge, but not with Coacha’s text and email broadcasts!

PROFESSIONAL NEGLIGENCE

PROTECTION FOR YOU

Don’t turn a blind eye to potential legal problems. They happen – it’s part of modern coaching life. In the event of an accident, Coacha helps protect you.

PROTECTION FOR COACHES

Stay well connected, keep the admin at bay and banish legal worries with Coacha so that your coaches can get back to doing what they do best.

PROTECTION FOR MEMBERS

With Coach's main features built around safeguarding and GDPR, we're always keeping your members' well-being and data protection as our priority.

CLUB PERFORMANCE

MORE TROPHIES

We all know practice makes perfect. Organising your game with Coacha makes for a slicker team and helps to set you up for more wins!

IMPROVED MORALE

When things run smoothly behind the scenes, you can focus on the stuff you love and that really matters; coaching your team.

ENHANCED STATISTICS

With Coacha working hard to give you new and improved features, you can now measure so much more vital information about your club..

COMPLIANCE

NATIONAL GOVERNING BODIES

NGBs have strict guidelines when it comes to safeguarding young athletes and data protection. Stay compliant using Coacha.

CLUBMARK

Clubmark recognises its paperwork can be tough. Coacha helps you pull your information together, ready for applying and day-to-day management.

ABUSE AND BULLYING

Bullying can happen anywhere, and it must be stamped out. Share concerns with your coaching team and keep a permanent record using coach’s notes.

MANAGING BEHAVIOUR

When it comes to managing difficult members and specific requirements for certain individuals, Coacha helps you do so securely and discreetly.

ELECTRONIC COMMUNICATION

Designed with NSPCC child protection guidelines in mind, Coacha’s broadcasts are ideal for ensuring you stay compliant and get your messages read.

GDPR

As far as we're aware, we're the only sports club management software to adapt their system to implement GDPR-specific features. How cool is that?

SAFEGUARDING

Safeguarding your members is just as important to us as it is you. Coacha holds lots of specific features to help with the safeguarding of your athletes..

Testimonials

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach! read more

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job! read more

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Sep 6, 2018

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Oct 1, 2018

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!