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Packed with Features, yet Simple to Use

Do away with spreadsheets, folders, inferior apps and cash books, and run everything 
from one piece of software that works anytime, from anywhere. Coacha is
simple to understand from day one, and super friendly to use. 



PEOPLE



ADD MEMBERS QUICKLY AND EASILY
No need for paper forms that can easily be lost - save time, hassle and your sanity by adding new members' details directly into Coacha.
EVERYONE'S DETAILS TO HAND
With Coacha, your members' details are safely stored in the Cloud and only ever a few clicks away, right from your smartphone, tablet or laptop.
NOK AND EMERGENCY CONTACTS
Accidents happen. When they do, Coacha ensures you have everything you need such as medical notes and NOK contacts at your fingertips.
MULTIPLE COACHES
Thanks to multiple logins, your coaches can have uninterrupted access to all the essentials whenever and wherever they need it.
COACH'S NOTES
From notes on behaviour and payments to accidents and attendance, Coacha lets you share updates with your fellow coaches easily and instantly.
MEMBER GROUPS
Whether your club uses belts, levels, teams or age groups, Coacha makes organising them (and your athletes) an absolute piece of cake!
MASS IMPORT
No time-consuming set-up here. With Coacha's handy mass import feature you can quickly upload all of your member info in one go.
MEMBER EXPORT FEATURE
Create a backup of your entire member list (including birthdays, phone numbers and email addresses) with Coacha's handy export to CSV feature.
SUPER SAFE AND SECURE
With Coacha, your athletes' details stay secure, yet easy to access in just a few clicks. Great for safeguarding and great for emergencies.
SIGNUP FORM
Provide members with a generic link and allow them to complete the signup form in their own time. All you need to do is accept them into Coacha.
WAIVER DOCUMENTS
Terms and Conditions that need signing? Welcome pack to go out? Attach the documents to your signup form.
WAITING LIST
Make your signup form accessible to the general public and choose to accept new members when you have the space.
APPLY VIRTUAL SIGNATURES
Need your members to consent to your club policies? They can apply a virtual signature via the signup form.
ENHANCED NOTIFICATIONS
Whether it's members not completing their payment requests on time or failed payments - Coacha keeps you in the loop.
EASILY MANAGABLE
Manage which class and member group your members need to be in directly from the member profile. Less steps, more time.
PAYMENT HISTORY
Choose to use the Money Dashboard or head directly to a member profile to view a member's payment history. Keep things simple.
UNIQUE REMINDER ALERTS
Need reminding when a member has hit 10 classes? Want to be reminded when a member is due for grading? Personalise reminders for your own use.

MORE ON PEOPLE MANAGEMENT






SIGNUP FORM



SIGNUP FORM LINK
Generate one simple link to hand out to members. Pop it on your website/Facebook/whereever you desire. Members complete the form and then 'voila', they're in.
PENDING MEMBERS
Once submitted, the member will go into Pending Members - all you need to do is accept them into your club! It's as easy as that!
WAITING LIST
Is your club full? Get wannabe members to complete the form, let them sit in Pending Members and then accept them into your club when you get space!
GDPR-RELATED CONSENT
Members must give specific GDPR consent in order for their information to be held within your club in Coacha. Members opt in to this consent on the signup form and can update their preferences in the Member Portal at any time afterwards.
WAIVER FORMS
Need members to review club policies/T&Cs or have a Welcome Pack that needs to go out? Simply attach them to your signup form in Club Settings and members can apply virtual signatures during the signup process.

MORE ABOUT SIGNUP FORM






GDPR & COACHA



UP TO 75% ONGOING COMPLIANCE
We make it clear that no club management software will make you 100% compliant. With our features, we help you get 3/4 of the way there.
VIEWING & AMENDING DATA
Allow members/parents to view & amend their data easily under GDPR whilst taking the pressure off you and your coaches.
INSTANT DATA DOWNLOAD
Forget subject access requests, if members/parents want to view what data you hold on them, they can download it instantly, without having to ask you.
ENHANCED NOTIFICATIONS
Worried about losing control of what's going on in your club? Don't - Coacha lets you know everytime someone makes a change or downloads data..
ENHANCED SAFEGUARDING
Got important safeguarding notes that you need exempt from instant data download? Upgrade them to Safeguarding Notes and Coacha will do just that.
GDPR SPECIFIC CONSENT
Members must consent to the relevant options before becoming a member of your club within Coacha. We're helping cover both you and them. Preferences can be easily changed later on.

MORE ABOUT GDPR & COACHA






MEMBER PORTAL



DASHBOARD
The Member Portal interface is as easy to navigate around as the rest of Coacha. Members can access everything they need from the Dashboard or pop-out navigation..
NOTICEBOARD
You can post noticesonto the Noticeboard for members to see. Wanting to remind everyone there's a change in timetable? Do it easily and ensure everyone sees it.
DATA AMENDS
Give your members/parents some responsibilty by allowing them to edit elements of their personal data. Worried about their level of access? Receive a notification everytime they update something.
BOOK ONTO CLASSES
If you'd like to allow members to book onto classes that they wish to attend, members/parents can book on via the Member Portal.
PAYMENT HISTORY
Members/Parents can log into the Member Portal, view their payment history, print receipts and pay any outstanding payments.
DOWNLOAD DATA UNDER GDPR
Members can instantly download their data. This eliminates the need for you to undertake subject access requests. What's better than ICO gold standard practice?

MORE ON MEMBER PORTAL






CLASSES AND SESSIONS



QUICKLY ADD RECURRING CLASSES
Save time (and boredom) spent setting up the same classes each week. Instead, simply set up once and leave to run daily, weekly or monthly.
COACHES AND VENUES
Avoid confusion and make sure everyone knows where to be and when by adding as many coaches and venues as you need.
ADD MEMBERS
Assign member groups or individuals so that your coaches will know exactly who to expect and have all the info they need at the ready.
SEND TRAINING REMINDERS
Reduce no-shows with Coacha's broadcast feature that lets you send bulk emails and social updates at the click of a button.
AUTOMATIC REGISTERS
Don't worry about gathering your paperwork ready for your classes. Setup a class once, and the register is there for as long as you need.
BOOKABLE CLASSES
One-off event coming up? Summer camp or maybe an additional class? Make the class 'bookable' and members can book themselves on.
SET A LIMIT ON CLASSES
Allowing members to book onto classes that have a maximum capacity? No problem, easily set your class size so you don't over-book.
UPGRADED ATTENDANCE STATS
Need to know specifics about attendance, finances or popularity? .We've got you covered.
STREAMLINED PROCESS
We're always looking to cut down your admin time. Coacha2.0 has removed unneeded steps so you can get where you need to be, quicker.

MORE ON CLASSES AND SESSIONS




BOOK ONTO CLASSES



BOOKABLE CLASSES
Do you have a one-off event or are you thinking of running your club differently? Make classes bookable and members can book onto them via the Member Portal.
SET CLASS SIZE
Can't go over a maximum capacity? Don't worry, Coacha won't let no more than the maximum number of members book on.
CLASS SCHEDULE
Members can view your weekly schedule to make it easier for them to remember which classes are at what times. Then they can book onto the ones you've made bookable.

MORE ABOUT BOOKING ONTO CLASSES






ATTENDANCE REGISTERS



READY-MADE REGISTERS
How about this - each time you set up a class, Coacha will automatically create a register for you, so you don't need to bother with those print outs anymore!
EASILY ADD PEOPLE
Not on the list? Not a problem. With Coacha you can add individuals or entire member groups on the spot in just a few easy clicks.
EASY CHECK IN
Coacha's digital registers are so easy to use, you can check-in members in a matter of seconds - or even leave them to do it themselves!
PERMANENT RECORDS
Coacha keeps hold of every register you use, so if you need to go back and see who attended on a particular date, that info will be right there waiting for you.
ADDED SECURITY
With lockable registers, your athletes can sign themselves into the session without having access to sensitive data, which keeps prying eyes out, too.
MULTIPLE REGISTERS
Have registers for as many sessions, classes and events as you need in one day, week or month. Coacha is seriously powerful, so bring it on!
STREAMLINED ATTENDANCE STATS
We're constantly looking for ways to give you more ways to analyse your club. Introducing new attendance, finance and popularity stats!
SIMPLE INTERFACE
Pulling your hair out with complicated, clunky systems and hard-to-use registers? You're in the right place; simple is our mantra.
 'VOID' CLASSES
Snowed in? Coach illness? Not enough numbers? If a class didn't take place, let Coacha know. Your club stats have never been more accurate.

MORE ON ATTENDANCE REGISTERS




NOTICEBOARD



MEMBERS
Post 'public' notices that are viewable to all members and coaches with logins. Whether you need to remind them about practice or share some interesting information, it's easy!
COACHES
Post 'private' notices that are viewable only by coaches. Keep your coaches informed and make sure they always get the information they need..
WHATEVER YOU NEED
Coaches notes can be whatever you need it to be. Want to share a link to a competition? Post a reminder? Or even say thanks for your members' hard work? Things are easy.

MORE ON NOTICEBOARD






SMS AND EMAIL



SEND EMAIL BROADCASTS
Need an easier way to reach all of your members in one go? Send email and social updates through Coacha's friendly interface at no extra charge. 
INDIVIDUALS OR BULK
Whether you want to reach the entire club, certain member groups, select individuals, or just coaches and parents, with Coacha you can, quickly and easily.
EMAIL ATTACHMENTS
Registration forms, event flyers, class timetables... you name it. All your PDF and word docs can be attached and sent in just a few seconds.
SMS BUNDLES 
Choose from pay as you go or bulk buy, and send text messages to individuals, member groups and parents in just a few easy clicks.
STREAMLINED PROCESS
We're always looking for ways to minimise the time you spend on your admin. This is why we've removed non-essential steps to make things quicker.

MORE ABOUT SMS AND EMAIL






ENHANCED NOTIFICATIONS



SET REMINDER ALERTS
Set a reminder for when a member has attended a certain number or classes, or on a specific date. It's an easy way to keep track of things, like having your own personal assistant!
FAILED PAYMENTS
Payment statuses have never been clearer. Coacha keeps you in the loop when Stripe is retrying to collect a payment and also when it's failed for the final time.
INCOMPLETE PAYMENT REQUEST
Fed up of sending payment requests and realising a month later someone hasn't complete it? Coacha now sends you a notification 7 days after sending if it hasn't been completed yet.
NEW MEMBERS
As soon as a member fills in the signup form and goes into Pending Members, you'll be notified so you can go in and accept them!
COACH'S NOTES
Keep a close eye on member progress and safeguarding by being notified every time a coach adds a note into a member's profile.
DATA DOWNLOAD
With members able to download their data instantly under GDPR, be informed who has done so as soon as it happens. Allow members independance whilst overseeing everything.

MORE ABOUT ENHANCED NOTIFICATIONS






MOBILE APP



DIGITAL REGISTERS
You can ditch those heavy paper records - all you need is your iOS device and Coacha app, where all of your registers will be waiting for you.
EMERGENCY DETAILS
Get instant access to all of the information you'll need in an emergency from your smartphone or tablet - even when you're offline. 
MEDICAL NOTES
Only available to you and your coaches, sensitive medical data is securely stored on the app and can be accessed with just a few clicks.
QUICKLY ADD A MEMBER
No need for paper sign-up forms - add new members directly into Coacha, straight from the mobile app in just a few minutes.
COACH'S NOTES
Behaviour problems or late payments? Keep your coaches in the loop with handy coach's notes that are synced between all associated devices.
COMPATIBILITY
Complying with Apple's latest software requirements means that Coacha's iOS app (when re-launched) will be compatible across all iOS devices..
PIN CODE ACCESS
Fed up of having to log back in every time you leave an app but still need security? Coacha's app allows easy, fast pin code access.
MEMBER LOGIN
Members can log in to the parent portal using the iOS app, where they will be able to view the features of the Member Portal.
UPGRADED ADMIN ACCESS
We keep the app simple for the coaches. If you have an admin login, you'll have access to more features including finances and lots more.

MORE ON COACHA'S MOBILE APP




VENUES



ADD YOUR VENUES
Train at several venues? Compete at others? Add as many venues as you need and assign to your coaches and classes to cut the confusion.
SEND REMINDERS
When? Where? Who? Reduce no-shows and mix-ups by sending handy email, text and social reminders straight from Coacha's easy-to-use interface.

MORE ON VENUES




ONE-OFF EVENTS AND SOCIALS



ONE-OFFS AND SOCIALS
Not just good for organising classes and sessions, but tournaments, open days and your monthly knees-up too. Manage it all from Coacha to make life easier.
REUSE ONE-OFFS
Why waste precious coaching time entering the same event time and time again? Simply reuse a previous event to save admin time (and your sanity).
ONE-OFF BROADCASTS
Keep everyone in the loop about upcoming events and socials. With your choice of email or text, Coacha will help spread the word and increase numbers.
INVITE NON-MEMBERS
The more the merrier! Invite people from outside of your club with no fuss - all you need is an email address to add to your broadcast.
MANAGE SOCIALS
Spend less time organising the party and more time enjoying it! Coacha manages everything from one place and helps to reduce clutter in your life.





MONEY AND PAYMENTS



SIMPLE INTERFACE
Coacha's easy-to-use money dashboard takes the stress out of managing finances and reduces time spent on admin, leaving more time for coaching!
DEBT COLLECTION
It's easy for payments to slip your mind when you're busy coaching. Luckily Coacha keeps track of all missed payments so that you don't have to.
INTEGRATED PAYMENTS
From rolling subscriptions to one-off cash and card payments, Coacha lets you see at a glance every payment that hits your account.
CREDIT AND DEBIT CARDS
Take payments securely and painlessly without the need for a card reader or specialist app, all through Coacha and our low-fee payment partner, Stripe.
TRANSPARENT FEES
Unlike many of our competitors, we'll never add a penny on top of transaction fees; we want to help you save money, not spend it!
MEMBER SUBSCRIPTIONS
There's no excuse for missed payments with Coacha's subscriptions. Set up your choice of weekly, monthly and yearly plans and wait for the money to roll in!
MONEY DASHBOARD
Updated in real time and hidden from coach logins, Coacha's money dashboard gives club owners an overview of those all important finances.
PAYMENT HISTORY
See a list of historical transactions, or search using Coacha's payment filter to find exactly what you're looking for in just a flash.

SUBSCRIPTION PLANS
Coacha's subscription system is quicker and more cost effetive than many of the direct debit services available. Simply set up and assign to a member. 

DOWNLOADABLE REPORTS
Every transaction that goes through Coacha can be downloaded as an Excel file. Filter by date range or individual members.

EDIT HISTORICAL PAYMENTS
Need to edit, update or remove cash payment records? Coacha lets you do so in just a few seconds, right from the easy-to-use money dashboard.
CHASING FAILED PAYMENTS
Fed up of chasing missed payments? Sometimes a few payments slip the net? Stripe retries to collect failed payments 3 times with no charge whatsoever.. 

PAYMENT FAILURE NOTIFICATIONS
Coacha keeps you in the loop when a payment fails, when Stripe is retrying and when it fails for the final time..

CLEAR PAYMENT STATUSES
Whether a member's payment has been successful, has failed, been requested or Stripe is retrying, you'll always be aware.
SEARCH FOR PAYMENT SYSTEM
Coacha's search for payment system is hugely improved. Search by name, date, or filter to your needs. It's never been easier.. 

MASS-ASSIGN MEMBERS TO PLANS
We've removed a step to save you time. You can now assign more than one member to a payment request at a time. 

MORE ON MONEY






STATS



CLUB STATS
From financial data to member attendance statistics, Coacha lets you see at a glance how well your club is performing.
CLUB FINANCES
Keep an eye on your cash tin, set up rolling subscriptions and take card payments all through Coacha's easy to use interface.
CLUB ATTENDANCE
With both group and member level statistics just a few clicks away, it's never been easier to stay on top of your club's attendance.
INDIVIDUAL ATTENDANCE
In some team sports it's vital that your athletes make it to training. Individual attendance tracking will let you know when someone needs a little nudge...
POPULARITY
Coacha2.0 has brought vast statistics updates including the introduction of popularity statstics!

MORE ON STATS






DASHBOARD



QUICK BUTTONS
Waste no time looking for the things you need. Commonly used functions are easily found on your dashboard for added speed and convenience.
YOUR DASHBOARD
See what you need to see as soon as you sign in. From today's registers to your clubs most important stats; it's all right in front of you.
NOTICEBOARD
Post notices for your members and/or coaches to see. Choose between them being public (view-able by both members and coaches) or just viewable to coaches..
REGISTERS
Your registers will be easily accessible in the main navigation or on the Dashboard as you log in...

MORE ABOUT COACHA'S DASHBOARD






SAFEGUARDING CHILDREN



ACCESS NOK DETAILS
Why waste time rifling through paper records when Coacha can give secure access to the right info in seconds, right from your phone, tablet or laptop.
CHILDREN'S DETAILS
Keep prying eyes out and parents happy with secure password protection on all of your young members' sensitive data and personal information
MEDICAL INFO
You can't be expected to remember all of the injuries, allergies and disabilities that your members may have. But don't worry, Coacha can do that for you!
LIFE CHANGING INJURIES
In an emergency, every second counts. Coacha helps to minimise the risk of long term damage by keeping important medical and contact info to hand.
SAFE MESSAGING
Designed with NSPCC CPSU guidelines in mind, Coacha's broadcasting system puts child protection first, keeping parents happy and young people safe.
SUPER SECURE
Unlike with paper records, Coacha is fully password protected, backed up daily onto our World-class servers, and only accessible to your trusted coaches.
DATA PROTECTION AND BACKUP
You're in safe hands! Each member of the Coacha team undertakes a yearly DBS check, and data is backed up onto our powerful servers every 24 hours.
SAFEGUARDING NOTES
Under GDPR, members need to be able to access all information you hold on them, with the exception of safeguarding notes. Safegeuard your athletes the right way..
SAFEGUARDING MODERATOR
Although Coacha has NSPCC CPSU guideliness built in, you can choose to have your Safeguarding Moderator copied in on all communications with minors.

MORE ON SAFEGUARDING






SOFTWARE FRUSTRATIONS



NO TIME TO SET UP
We’ve seen just how useful Coacha has been to other coaches like you, which is why we’re happy to help you get set up totally free of charge.
ADDING YOUR INFO
Thanks to Coacha’s handy mass import feature, adding your info is a piece of cake. You’ll be all set up and ready to go in no time at all.
SOMETHING NEW TO LEARN
Don’t be put off by the thought of learning something new. Coacha really is so easy to use. Don’t just take our word for it, try Coacha for yourself!





PROBLEMS CREATED BY OTHERS



COACH CONFUSION
Left hand know what the right is doing? Coacha helps to eliminate coach confusion and makes sure everyone knows where they're needed and when.
BEHAVIOUR
Stamp out bad behaviour and record good performance using coach’s notes – automatically synced between devices for your fellow coaches to see.
PARENTS
Over-enthusiastic parents causing trouble or constantly turning up late? Use coach’s notes to keep your coaching team updated.
JUNIOR MEMBERS
Relying on young athletes to keep their parents in the loop can be a challenge, but not with Coacha’s text and email broadcasts! 





PROFESSIONAL NEGLIGENCE



PROTECTION FOR YOU
Don’t turn a blind eye to potential legal problems. They happen – it’s part of modern coaching life. In the event of an accident, Coacha helps protect you.
PROTECTION FOR COACHES
Stay well connected, keep the admin at bay and banish legal worries with Coacha so that your coaches can get back to doing what they do best.
PROTECTION FOR MEMBERS
With Coach's main features built around safeguarding and GDPR, we're always keeping your members' well-being and data protection as our priority.





CLUB PERFORMANCE



MORE TROPHIES
We all know practice makes perfect. Organising your game with Coacha makes for a slicker team and helps to set you up for more wins!
IMPROVED MORALE
When things run smoothly behind the scenes, you can focus on the stuff you love and that really matters; coaching your team.
ENHANCED STATISTICS
With Coacha working hard to give you new and improved features, you can now measure so much more vital information about your club..





COMPLIANCE



NATIONAL GOVERNING BODIES
NGBs have strict guidelines when it comes to safeguarding young athletes and data protection. Stay compliant using Coacha.
CLUBMARK
Clubmark recognises its paperwork can be tough. Coacha helps you pull your information together, ready for applying and day-to-day management.
ABUSE AND BULLYING
Bullying can happen anywhere, and it must be stamped out. Share concerns with your coaching team and keep a permanent record using coach’s notes.
MANAGING BEHAVIOUR
When it comes to managing difficult members and specific requirements for certain individuals, Coacha helps you do so securely and discreetly.
ELECTRONIC COMMUNICATION
Designed with NSPCC child protection guidelines in mind, Coacha’s broadcasts are ideal for ensuring you stay compliant and get your messages read.
GDPR
As far as we're aware, we're the only sports club management software to adapt their system to implement GDPR-specific features. How cool is that?
SAFEGUARDING
Safeguarding your members is just as important to us as it is you. Coacha holds lots of specific features to help with the safeguarding of your athletes..





Sumo