with spreadsheets, folders, inferior apps
and cash books. Start running everything
from one piece of software that works
anytime, from anywhere. Coacha issimple
to understand from day one and super
friendly to use.
From members and their parents to your fellow coaches, you can store and access anyone’s info in Coacha. Securely held on our cloud-based servers, there’ll be no more rifling around in paper folders.
With Coacha, you can mass import your members, add them one at a time, or get them to sign up through your club's signup form. Super easy!
Member profiles give you everything you need to know about your members within a few clicks. From contact details, to notes on their performance. More importantly, we don't limit the amount of members you have in your account!
Medical notes and emergency contact info is some of the most important data you hold on your members. In Coacha, it's just a few clicks away.
Self-Reporting of illnesses enables you to keep a real time view of who's unwell. Being linked to your dashboard this valuable data means you can quickly replace people at an event or session in just a few clicks.
Quite often, members or parents will want to know what they paid you and when. With payment history located in the heart of the Member Portal, this is a doddle for everyone involved.
Birthday coming up? Or maybe you need a gently nudge when a grading is due? Our personal member reminders can be set to tell you when you need to remember something.
Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.
Want to keep your coaches informed of someone's progress? Our innovative Coaches' Notes feature can help. Not only that, but our secure 'Safeguarding Notes' process makes sure coaches are informed at all times.
If you run a club with grades, belts or qualifications, you can use our one of a kind 'Member Groups'. Arrange your people into as many groups as you want whether age, skill level or member type.
Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.
Non-members can sign up either though Coacha embedded into your own website, via your Coacha signup form, or from Coacha’s automated follow up after trial / taster sessions. Just set, forget, and watch the sign ups come in …
On the club signup form, we give you the option to add your own club terms an waiver documents. So if you need people to agree to your terms, its now all automated!
If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.
We run Coacha in the latest and fastest programming language, and on the most powerful and secure servers. Also all of our staff are Enhanced DBS checked, so we are all cleared to handle your data.
GDPR (EU-UK) regulations are some of the most stringent in the world and Coacha has been built alongside them. You no longer have to deal with data access requests as members can download their own data. No fuss and no mess.
We all love what we do, but that doesn't mean we should do it for free (nor have to spend most of our life chasing money & reconciling payments!). Coacha is designed to take that headache away.
Managing different types of payments for hundreds of members can be daunting! Coacha's Money Dashboard simplifies everything with a powerful but easy-to-use interface.
Take money for club fees regularly? Now would be a great time to automate things so payments just happen once a month! Coacha partners with GoCardless & Stripe to bring you the very best in automatic payments.
You can't automate every payment, but you can record them. With the Coacha Cash Tin, you can instantly find the relevant member and record the amount they paid... keeping everything in one place!
Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in the Coacha interface!
Need to find a payment quickly? Our powerful search facility is simple to use but will instantly find what you're looking for.
When you ask for a payment, its useful to be in the loop about its progression. With our transaction statuses, you can see in an instant if a payment has failed, is being processed or has succeeded.
Do your members ever ask for receipts for payments? With Coacha, these are automatically generated and can be emailed to the member or printed.
If you need to send everyone a request for a payment, you don't want to do it individually! Coacha allows you to send a mass request to a group of people at the same time!
Sometimes payments fail ... that's inevitable. But Coacha helps you out immediately with retry processes and lets you know as soon as they fully fail.
Need to give your accountant a full breakdown of the club finances? Coacha can help with a super simple, date range export! simply hit the button and bingo, your club finances are ready.
Need to void old transactions, see month on month data, check out late payers or missed payments? Coacha allows you to do all this plus see cash vs card data, view subscription plans and more!
GoCardless and Stripe are the best in the biz for online transactions and Direct Debit management. That's why we are partners with them and are fully integrated with their services.
Easily set up discounts and packages to suit your needs. Offer family discounts? Not a problem? Discounts for parents? Easy. All done in just a few clicks.
Do you offer a Free Trial period for new members? If so, you can build this right into your subscription plans so that they start automatically after the free trial period has completed.
Do you work with schools or universities? Or any other outside organisations? With unlimited customers and invoices you can bill directly from Coacha. (Not to be confused with member payments – Coacha Custom plan only)
There aren't many sports, pastime or community groups that don't run classes or events of some kind. So why should it be so difficult to manage and arrange your classes? Well with Coacha, it isn't!
Do you run open classes, or 1-2-1's, that people can book onto if they want to attend? With Coacha, your members can log into the Member Portal and book onto these sessions with just a few easy clicks.
Our registers are lockable. This means that you can launch Coacha on a tablet or ipad and let people check themselves in. You won't need to worry about whether they can click around into the rest of your account.
When you create a class in Coacha registers are automatically created. So when you, your coaches or even your members log in, they can see what's on straight away!
You'll want to know who is attending which class/event. With our auto-sync registers, the data in your club will always be real-time and accurate.
You are completely unlimited in how many classes or events you put into Coacha! We don't know how busy you are, but we won't limit you because of your efforts.
When it comes to knowing who was in a class and who wasn't, its not just a 'nice to have'! Safeguard your club by keeping accurate records of attendance.
Coacha automatically creates an auto-synced club calendar for all your members. When they log in, they can see exactly what's going on in your club and when!
If you have a class that runs at certain times of the year, you can add start and end dates on that class in the class control panel. Great for school terms.
Classes all over the region? Well now you can let your members (and coaches) know where they need to be for each class with our venue management.
Bank holidays, missed classes and special circumstances can really mess with your attendance data! That's why Coacha has built the ability to 'void' a class if it was missed for any reason.
Running out of space? In Coacha, you can set your class sizes so that when they're fully booked, no one else will be able to book onto them. A simple, but often needed solution.
Someone unexpected turned up to a class? Coacha allows you to quickly add them to the register without having to mess around with your class settings, saving you valuable time!
Field full teams or squads with your best players and never forfeit a game again. Invite the players you want and watch their responses come in. Select your team(s) and let Coacha notify everyone.
Coordinate everything in Coacha from squad selection through to sending out details of what people need to do or bring. Complete with directions, links and reminders, Coacha helps take the stress out of organising any comp.
There’s nothing worse than forfeiting a match or game. Coacha’s real-time availability info means you can invite more people whenever you need no matter how last minute it may be.
With a simple bit of code you can display info from Coacha on your own website. All it takes is an iFrame and you’re good to go. Let members and non-members alike see sessions and events, and book directly from your own website.
Let non-members join events and sessions as a taster, then leave Coacha to follow up for you. Non-members can join quickly and easily without having to sign up or login to Coacha. Membership sign up and paying fees can both be fully automated too.
Get everyone checked in and registered
fast. Let your members sign themselves into sessions at your academy, school or location in just a few simple steps. Whether 1, 2 or 10 sessions being attended in one day, just one self check-in is needed by your member. Coacha then does the rest!.
Our Broadcast builder allows you to create stunning email broadcasts that you can send out to your members, NOKs, parents and staff in just a few clicks.
Not everyone checks their email and sometimes important messages don't get through! That's where our SMS integration comes in.
*SMS only available in the UK currently
If you want the make doubly sure your message gets through, you can select to send via SMS & Email at the same time. With no extra steps. this is a real time saver!
You can customise who you send your message to with ease. Send to just your staff, to everyone in a certain class, to a specific group, or to everyone ... you're in control.
Software like Coacha needs help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.
Need to see what you sent to who in the past? Coacha maintains a full broadcast history so that you can see what you sent to who in seconds.
Get the message out there immediately with a club message board right on the Coacha dashboard. With control over messaging, when staff and members login, they see exactly what they should.
We use the best email service in the world to date. We have a full management program running in the background to monitor bounces and failures. You can trust that if it can be delivered... it will be!
Many people have material they want to send on an email. From kit lists or joining instructions, to event fliers. With Coacha, it's easy to attach documents to your email broadcasts.
Coacha informs you of certain actions that happen in your club. If a new person signs up, someone amends their info etc., you will always be informed with enhanced notification control.
Your messages run through secure and private servers and are never exposed to the public domain. Send your messages safe in the knowledge that they are going to the right place.
We partner with the best SMS service in the UK provided by TextLocal. Great rates and high deliverabilty are ensured.
There are lots more features in Coacha that make your life easier. Here are just some of the other features that you can use to make your admin a breeze.
As soon as you log in you are presented with everything you need to know, or do. Today's classes, latest notes and quick action buttons help you get everything done.
With a customisable stats section you can see the data that's most important to you. This means you can monitor your club's performance, both financially and in terms of attendance.
Maybe you need reports and data for board meetings or end-of-year discussions? Or you need to discuss figures with staff and member? Simple - export quickly and easily with advanced reporting tools.
Save time and reduce errors by viewing important info at a glance. See at a glance notifications of new pending members, whose missed payments, whose cancelled a class, session or event, plus much more.
Streamline admin with full control over notifications. It's as simple as ticking a series of boxes that meet your own personal requirements.
Just think the kudos having your own branded software and Apps will bring. Give your members the ultimate and most personal experience possible. (*Coacha Custom Plan only)
Convenience for all by keeping your documents centralised and in one place. Insurance documents, H&S certificates, qualifications and waiver templates can all be stored in your Coacha account.
Not everyone wants to download Apps (Coacha’s are free btw!). That’s why we’ve made sure that when logged in on any device, you, your members and your staff still get the ultimate user experience.
Not that we want to boast, but our support team are simply the BEST! When you contact us, you can relax knowing that we will resolve any questions or issue you have.
Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? Well, now you can with the Coacha Custom Plan!
Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager.
Membership Management Apps & Software for any type of club, organisation or society.
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