Vastly simplify your Gymnastics Club admin

Coacha will save you lots of time and help organise your admin. It has enhanced COVID19 features, attendance registers, and ensures you get paid on time. You also get a member portal, enhanced safeguarding and a booking system. Coacha is GDPR compliant too. Plus much, much more.

Just £25pcm - NO HIDDEN EXTRAS

Start your FREE trial today

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Terrific system to help manage our gymnastics club

With nearly 60 individual classes every week, the ability to schedule our timetable and accurately allocate our gymnasts has been fantastic. This coupled with the ease we have been able to schedule our direct debits for the payment of club fees is going to make a huge difference to the effort in administering the club business. We liked the fact that the developers were coaches themselves plus the cost of operating Coacha versus other system, especially for a club with a large membership body, is much cheaper that anything else we could find on the market.

Steven Malcolm - Meadowbank Gymnastics Club Director - review on Capterra & Coacha subscriber

gymnastics software

Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

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Medical info always to hand

Your athletes are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

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Customisable grades

With editable grades and groups, setting up and personalising your club couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

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Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your athletes' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant people.

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Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, members and coaches. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

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Manage your coaches, staff & helpers

Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

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VERY easy set up with 'mass member import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.

class management software gymnastics
Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

class management software gymnastics

'Bookable’ items & venues

Let your members book things like the parallel bars, the pommel horse, or matts (well, any equipment really). You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

class management software gymnastics
Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 gymnastics club management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your gymnastics club

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" Very pleased ... the customer support we receive is excellent , friendly, personable and quick to respond. " 

Coacha was affordable for us and very importantly had a model that didn't take more of our income as we became more successful. The system also looked pleasing to the eye and appeared to have the momentum of ongoing development behind it. This is a very well thought out piece of membership management software for clubs. It's extremely quick to use and well presented. It carries out all of the tasks our previous system did and importantly made it easier to communicate with members. The tutorials were helpful and getting started couldn't have been easier..

Andrew Webb - City of Manchester Institute of Gymnastics - review on Capterra and a Coacha subscriber

Designed to make your life as a gymnastics coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a gymnastics club manager designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your athletes' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day gymnastics club management.

Whilst there are other pieces of gymnastics software available such as JackRabbit, LoveAdmin, iClassPro and Gymnastics Club Manager, we continue to be the go-to piece of software for many gymnastics clubs. 

We can even help transfer your data from these platforms in to Coacha.

Gymnastics software FAQs

What is the real cost of gymnastics software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works! The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message. Is gymnastics club software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login! Great for them, time saving for you, and having gymnastics software with your own logo on it really makes your gymnastics club look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?

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If I use gymnastics club software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your gymnastics club is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love gymnastics software that they can download from and integrate your gymnastics club’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)

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Do I need a card reader to take payments?

No, you don’t. Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless. Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface. Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your gymnastics club look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Not all gymnastics club management software has a payment retry process, especially one that retries up to four times.Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does gymnastics class management software help me if I have an emergency?

When looking for the right class manager software for your gymnastics club, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that the whatever gymnastics software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again. Great for out in the middle of a field, or indoors in gym with thick concrete walls and zero reception.

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What stats and figures can I get from class manager software?

Performance, attendance, and financial data are crucial for any gymnastics club that wants to stay at the top of their game. Any gymnastics management software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

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I’m told I need to comply with GDPR – can software help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes gymnastics clubs. The very fact that you choose to use gymnastics management software itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Gymnastics class management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any gymnastics club software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your gymnastics club’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can people book on to classes themselves?

Not all gymnastics club management software allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your gymnasts can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many gymnastics clubs have term time/seasonal classes. The best gymnastics management software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some gymnastics club management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s class manager, you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does gymnastics club management software help with safeguarding children?

Using the right gymnastics club software will help with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using gymnastics management software?

Always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with class manager software?

Being able to select and control who receives your messages is very important. You really don’t want to bombard people with messages not relevant to them.

Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, members of a certain class, to a specific group, or to everyone ... you're in total control.

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Can I get athletics club member management software free?

If you’re after a gymnastics club management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?

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I’m after trampolining club software – is this the same as gymnastics software?

Yes it is. 

With trampolining club software you still need to manage people, money, data, venues and equipment in exactly the same way as you do with a gymnastics club. Coacha is a great pieces of trampolining club software and you also get full use of our free apps and members portal to use in your trampoline club.



Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

Gymnastics software FAQs – Part II

What are the system requirements for running your gymnastics software?

The Coacha gymnastics software is web-based, which means it is accessible on any PC, Mac or Android/iOS device. So, you have nothing to worry about in terms of downloading anything to get started, discs to buy or applications to load just to use our best-in-class gymnastics software.

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Does it take long to start using the Coacha gymnastics software?

Not long at all! Our gymnastics club manager is very easy to use. Just download it to the appropriate platform and follow the on-screen instructions. You’ll be all set up in less than 5 minutes.

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Is a website required to use the Coacha gymnastics club manager?

Not exactly. The Coacha gymnastics club manager is a web-based software but that doesn’t mean you need to use a website just to log-in. A mobile/desktop device and an internet connection is all you need once you have downloaded our leading gymnastics club manager.

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How much does it cost to use a gymnastic software like Coacha?

Well, practically nothing! A low £25 a month is all it takes to organise your gymnastic club and significantly reduce the time it takes to manage admin-related tasks, book members, collect fees, etc. There’s hardly any other gymnastic software out there that offers the value for money combined with the features that Coacha does.

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I’m not very internet-savvy. Do I need any kind of support or training to use your gymnastic software?

Even if you’re not, it’s a non-issue. The Coacha gymnastic software has been built with ease-of-use and user-friendliness in mind. The intuitive dashboard is very simple and self-explanatory. However, for any support at all, you can always contact our friendly support team.

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How do I cancel if I no longer need to use the gymnastics class management software? Do I get my money back?

You can cancel your gymnastics class management software membership any time from the app’s main interface. However, we do not offer refunds as we believe the cost of using our gymnastics club management software is already very low.

We would advise that you use the entire month, and when you no longer need to use our leading gymnastics club management software from next month, you can simply choose not to renew.

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Is there any cancellation fee or fixed contract for using the gymnastics club management software with free trial?

Whether you choose to use our gymnastics club management software for free during the 14-day trial or start paying the monthly membership, there is absolutely no cancellation fee whatsoever. We also don’t tie down our customers into a contract and force them to pay more than they should, like many other gymnastics studio software out there do.

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Is there any uptime guarantee while I use your gymnastics studio software?

The Coacha gymnastics studio software runs off the most reliable servers across the globe with a 99.9% system uptime. Our network infrastructure has been engineered to support a gymnastics studio software like Coacha and keep it running smoothly 24/7, no matter how many users are logged in at any given time across the globe.

With that said, we cannot guarantee a 100% system uptime for our gymnastics studio software as network infrastructures can break down due to weather elements or an act of nature beyond our control. If this is ever the case our team are always on top of any issues immediately and downtime is kept to an absolute minimum.

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Is any of my personal information shared with third parties when using the Coacha class management software for gymnastics?

Absolutely no chance at all! We have built the Coacha class management software for gymnastics to keep your data secure at all times, and will never under any circumstances, share your data with any third party for any purpose whatsoever.

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If I can’t find a feature in your class management software for gymnastics, what can I do?

We are constantly working to improve and update the features in our class management software for gymnastics. However, if you can’t find a specific feature and would like to see it added, please share your feedback with us.

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I want to send a notice or alert only to specific people on my member’s list. Can I do that in your gymnastic club management app?

The Coacha gymnastic club management app allows you to customise who can see your messages and alerts, and that too with ease. You can easily find the option to do so from your main dashboard under “messages”.

For any support with this, please contact our team.

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I only run my gymnastics club during term time or when we’re “in season”. Will this affect my membership or monthly charges?

Many gymnastics clubs have seasonal classes only and often worry about whether their class management software for gymnastics will continue to charge them even when no classes are being held.

With the Coacha class management software for gymnastics, you’ll never have to worry about this. If there is a period where you don’t need to use Coacha, you can simply suspend your subscription until you need it again.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Coacha – FAQs for Class Management Software Gymnastics (Part III)


What is currently the best gymnastics software available?

We would say Coacha is the only class management software for gymnastics that you currently need, and could go on and on about how it can help you, and is considered the “best” by most users.

Instead, we’d rather you find out on your own so as to why it’s the only class management software for gymnastics you’ll ever need. Or, find out for yourself by trying the FREE 14-day trial today!

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I own a gym which also specialises in gymnastics training. How can your class management software for gymnastics help me?

The Coacha gymnastics class management software makes things super-easy for gymnastics club and gym owners. For example, one of the features in our gymnastics class management software allows you to receive members’ payment in a cashless way each month. Once set up, you never have to remind them or chase them down for payments – the gymnastics class management software will automatically notify them of the payment date and they will use the integrated payment provider to pay their dues!

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What happens to my data after 14 days, if I decide not to buy your gymnastics class management software?

Your members’ data will remain tucked away safely and securely in our ultra-secure data servers which use the latest in encryption technology and online security protocols. So, if you decide not to use the gymnastics class software after the trial period is over, all personal data associated with your use of the gymnastics software will remain in our servers permanently, unless you ask us permanently delete it from our records.

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Can your gymnastics club management software handle clubs of all sizes?

Absolutely! The Coacha gymnastics club management software can accommodate clubs of all sizes. We have clubs with a couple of dozen members and larger international gymnastics clubs with over 2,000 members. So, no matter how many members you want to add or how you plan to scale your business, our gymnastics club management software will always be in your arsenal to help you manage things a lot better.

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I’m new to gymnastics club management apps – how do they work?

We can understand it can be a bit intimidating to learn a gymnastics club management software (free to download) if you’ve never used one – but don’t worry. The Coacha gymnastics club management software (free to try) is very easy to setup and works by automating multiple club administration and management functions, so that you have a lot more time on your hands to focus on other areas of the business.

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Is there any way to try out your gymnastics club management software for free?

Oh yes, there is! You can try out our gymnastics club management software in the UK and other supported regions for free for a period of 14 days. Simply use this link to access the gymnastics school software free trial and you’re golden!

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How do I signup to use the gymnastics club manager?

The simple and straightforward signup process asks for some basic information so that you can start using Coacha. We won’t ever put you through a lengthy sign up process although we do recommend that you do look over EULA the terms and conditions presented when you initially sign up to our gymnastics club manager app. Simply use this link to download the Coacha gymnastics club manager on your preferred device, and you’re all set.

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Are there any terms and conditions I need to sign before using the gymnastics club software?

We understand the undue frustration people face when other gymnastics club software providers ask them to study a contract, review lengthy terms and conditions, and only then allow them to use the gymnastics club software. With Coacha, there’s only the basic terms and conditions (called EULA) which you have to agree to before using pretty much any kind of software or platform online. Simply download the gymnastics software for class management, agree to the EULA, pay the monthly £25 fee, and that’s all there is to it!

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Is £25 the only charge due for using your gymnastics software?

It is, absolutely! Unlike other gymnastics software, there are no extra or hidden charges associated with using the Coacha gymnastics management software . There are only additional costs for taking payments through Coacha or for sending text messages. More information on that can be found here: https://www.coacha.co.uk/Pricing/Pricing-UK.

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Can I get a backup of my members’ data or can I download and export the data from your gymnastics management software?

Yes, you can. The Coacha gymnastics management software makes this very easy to do. Simply select the data you want to export and use the navigation bar in the top left to use the ‘export’ feature, in order to export the data to another device.

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Can I get some kind of guarantee that my data will be safe and secure while using the gymnastics studio software?

We have gone to great lengths to ensure that your data always remains safe and secure as you use the Coacha gymnastics studio software . One way we do this is my storing and backing up your data on regularly backed up servers, which all use cutting-edge encryption protocols and comply with the latest GDPR guidelines.

While we can’t guarantee 100% data security for our gymnastics studio software – due to circumstances out of our control such as a major or prolonged power outage or a nationwide network breakdown – we can certainly guarantee that your data is as secure as it can possibly be. Only our internal gymnastics studio management software support team can view the data, when you need any kind of help with sorting out issues.

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What are the system requirements for using the Coacha gymnastics teacher software?

All you need is a desktop PC with Windows 7 or above, and a reasonable amount of RAM, or any iOS/Android compatible mobile device, and that’s it. You can even run it off your smart TV or game console such as a PlayStation or Xbox!

Plus, the Coacha gymnastics software program mostly runs off our online servers, so it isn’t as resource-intensive as other gymnastics software class management apps available for download.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

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