Vastly simplify your Gym management

Coacha will save you lots of time and help organise your gym. It has enhanced COVID19 features, a client booking system, and ensures you get paid on time. You also get a client portal, attendance registers and you can record your hours. Coacha is GDPR compliant too. Plus much, much more. 

Just £25pcm - NO HIDDEN EXTRAS

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gym management software

" Streamlined and efficient "

Where to start? First of all, the ease of use and simplicity of this software means even the non-computer savvy user can easily work this software. The sign-up form contains all of the questions you need, and you can add more. The payment system was setup with ease … a timesaver for the clubs treasurer. All of my coaches have access to the details they need, and nothing more which keeps it even simpler for them. If you have a club that has membership fees and want to jump into the 21st century, then Coacha is exactly what you need.

Mark Jackson – review on Capterra and a Coacha subscriber

gym manager software

Timeslot management

Complete control over your timeslots and their ability to be booked. In just a few taps or clicks, you can open up timeslot's for clients to book and pay for a private session.

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Pay on booking features

Need clients to pay for a private session when they book? No problem. Our personal training booking system gives you multiple payment options, from cash to direct debit to card payment.

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Record your hours

Know exactly how many hours you have worked over a specific time period with our timesheet feature. You can even export the data and integrate to your accountancy software.

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Multiple types of session

From 1-2-1 timeslots to small private groups, this feature has you covered. It can even help if you run several separate 1-2-1s in the same time slot.

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In app booking

Your clients can log into the Coacha iOS / Android apps on their phones or tablets and book their time with you straight away. Just a couple of taps or clicks and they are all done!

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Cancelation management

Sometimes people need to cancel, but often forget to let you know. Our system tells you straight away if a client isn't coming and opens up the session for rebooking.

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Member zone bookings

When your clients login to Coacha on a PC or MAC, they get the full Coacha experience. Here they will find all the controls and features needed to book their private sessions.

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions and all other fees and one-off payments using Coacha’s payment partners Stripe & GoCardless. Not only are the extremely secure but they are the cheapest in the market.

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Medical info always to hand

Your clients are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 gym management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your gym

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information needed quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" Then main benefits we have found so far are… " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra and a Coacha subscriber

Designed to make your life as a gym instructor easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; gym management software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your clients' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day gym management.

Gym Management Software FAQs

With so many gym management software providers on the market, it's a confusing (not to mention time-consuming) process to find the right system for you. Here are some frequently asked questions that may help you decide what's right for you.

What is the real cost of Gym Management software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is software for gym membership management easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having gym software with your own logo on it really makes your gym look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!)

There are also FREE Android and iOS apps available for everyone to use too. What’s not to like?

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If I use a gym management system, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your gym is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love gym management systems that they can download from and integrate your gym’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD) (link to https://www.coacha.co.uk/More/Making-Tax-Digital-in-Sport/MTD-Membership-Software).

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Do I need a card reader to take payments if I use gym manager software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your gym master admin and look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best gym management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system (link to https://www.coacha.co.uk/Features/Money-Subscription-Management) means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does gym management software help me if I have an emergency?

When looking for the best gym manager software, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever software for gym membership management you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

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What stats and figures can I get from gym software?

Performance, attendance, and financial data are crucial for any gym that wants to stay at the top of their game. The best gym check-in software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

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With a gym management App / software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes gyms. The very fact that you choose to use a gym management app itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Gym management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any software for gym membership management that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your gym’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any gym management app or software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can I get gym management software free?

If you’re after a gym management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software

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Can people book on to classes themselves?

Not all gym management software (UK or overseas) allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your members can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many gyms with younger members have term time/seasonal timetables and classes. The best gym booking system should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some gym management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s gym booking system, you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does gym management software (free or paid for) help with safeguarding children?

When performing a gym management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using crossfit gym management software?

Check out independent gym software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with gym management software?

Being able to select and control who receives your messages from your gym software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your gym software Coacha enables you to customise who you send your messages to with ease. Send to just your instructors, members of a certain class, to a specific group, or to everyone ... you're in total control.

Go on, start making life easier for yourself

You know it makes sense. You've been putting it off, but you know you need to do it ...

Gym Management Software FAQs – Part II

How can Gym Managers benefit from a gym management software like Coacha?

Coacha is a leading gym management software, offering enhanced COVID19 features to help run your gym and fitness classes more effectively. It simplifies your admin and cuts down day-to-day running costs by ensuring that all your members and gym staff are always on the same page. It also helps you get things done on time.

You can check out the full feature suite of our gym management software to better understand the benefits.

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How does the Coacha gym management software make the life of a gym coach or owner easier?

The Coacha gym manager software offers so many exciting features, we don’t know where to start! The first thing you will probably notice about our gym booking system is that it offers an incredibly easy-to-use interface.

The sign up form contains all the instructions you need and the payment system can be setup effortlessly. We have designed the Coacha gym booking system in a way that makes it super-easy for everyone to use, including those who aren’t that web-savvy.

Just imagine a gym booking system with an intuitive interface where all your gym instructors have access to the necessary member and admin details they need and nothing extra – which makes it even easier to use.

If you’re looking for a gym booking system which makes gym registration, admin and membership payment and everything else that goes into your daily gym operations really easy, then Coacha is it!

For any help with setup, you can always contact our support team.

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Are there any contracts for using your gym booking system?

Unlike other gym master apps, our gym booking system does not bind you into a contract. Just keep paying the ultra-low £25 monthly subscription fee as long as you want to use Coacha and that’s it.

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Where can I find the Coacha gym management system?

The Coacha gym management system is a web-based gym management app as well as an app for mobile devices. You can download the mobile app from the Apple App Store or Google Play Store. Just download it on your preferred device, follow the on-screen instructions and you’re good to go.

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If I pay the monthly subscription fee, do I have to keep using the Coacha gym management app for a fixed duration?

Not at all. We have a “no card needed, no commitment, no brainer” policy here when it comes to using our gym management software UK!

In fact, there’s even a free 14-day trial which gives you a chance to try out all the features of our gym management software UK. It’s a great opportunity to get familiar with how gym attendance software works in general. If you like it, and we’re positive that you will, you can start paying monthly to use it.

Cancel at any time you like, no strings attached!

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I’ve never heard of gym attendance software or gym management system software. What is it exactly?

Gym management system software, also referred to as software for gym membership management or gym check-in software, is a web-based app which makes running a gym or fitness business really easy by simplifying admin-related functions.

However, there are other terms which we can also be used to describe this kind of software, such as Crossfit gym management software, gym booking software UK, or health club billing software. Managing a gym or fitness business can get tricky – it’s a delicate balancing act where you need to cater to your members’ needs and also ensure that payments are received on time, and that members are always aware of any notices, change in schedules or policies, for example.

A great gym management software available free to download like Coacha allows you to do just that. It’s a leading software for gym membership management that assists you in managing everything from your class schedules to memberships and day-to-day admin. With so many of your admin functions automated by an easy-to-use health club billing software like Coacha, you have more free time to focus on important aspects of your fitness business: connecting with existing and potential clients.

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Can Coacha help me manage gym memberships?

Absolutely! Helping you manage memberships and collecting fees on time is among the key features of our health club billing software. For your convenience, we’ve integrated our gym check-in software with Stripe and GoCardless.

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Will a gym booking software in the UK like Coacha grow my business?

Yes, that goes without saying! If you check our client testimonials after they used Coacha, you’ll see how it helped them automate a number of admin functions, thus, freeing up more time, energy and resources to focus on growing the business. 

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

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