Easy to set up & use Gym Membership software with FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full booking system, and ensure you get paid on time. FREE Apps and a Member Portal, Attendance Registers and Safeguarding & Covid19 tools come with Coacha too. It's also GDPR compliant.  

Plus much, much more.

gym management software

" Streamlined and efficient "

Where to start? First of all, the ease of use and simplicity of this software means even the non-computer savvy user can easily work this software. The sign-up form contains all of the questions you need, and you can add more. The payment system was setup with ease … a timesaver for the clubs treasurer. All of my coaches have access to the details they need, and nothing more which keeps it even simpler for them. If you have a club that has membership fees and want to jump into the 21st century, then Coacha is exactly what you need.

Mark Jackson – review on Capterra and a Coacha subscriber

gym manager software

Timeslot management

Complete control over your timeslots and their ability to be booked. In just a few taps or clicks, you can open up timeslot's for clients to book and pay for a private session.

gym booking system

Pay on booking features

Need clients to pay for a private session when they book? No problem. Our personal training booking system gives you multiple payment options, from cash to direct debit to card payment.

gym management software uk

Record your hours

Know exactly how many hours you have worked over a specific time period with our timesheet feature. You can even export the data and integrate to your accountancy software.

crossfit gym management software

Multiple types of session

From 1-2-1 timeslots to small private groups, this feature has you covered. It can even help if you run several separate 1-2-1s in the same time slot.

gym management system software

In app booking

Your clients can log into the Coacha iOS / Android apps on their phones or tablets and book their time with you straight away. Just a couple of taps or clicks and they are all done!

software for gym membership management

Cancelation management

Sometimes people need to cancel, but often forget to let you know. Our system tells you straight away if a client isn't coming and opens up the session for rebooking.

gym management app

Member zone bookings

When your clients login to Coacha on a PC or MAC, they get the full Coacha experience. Here they will find all the controls and features needed to book their private sessions.

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions and all other fees and one-off payments using Coacha’s payment partners Stripe & GoCardless. Not only are the extremely secure but they are the cheapest in the market.

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Medical info always to hand

Your clients are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 gym management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price.

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
gymnastics studio software

iOS & Android Apps mean you are always connected at your gym

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information needed quickly and conveniently.

Google Android

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!

Add your logo & colours to Coacha

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too? Well, now you can with the Coacha Custom Plan! 

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager. 

" Then main benefits we have found so far are… "

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra and a Coacha subscriber

Designed to make your life as a gym instructor easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; gym management software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your clients' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day gym management.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Gym Management Software FAQs

With so many gym management software providers on the market, it's a confusing (not to mention time-consuming) process to find the right system for you. Here are some frequently asked questions that may help you decide what's right for you.

What are the limits with Coacha's Gym Management software?

There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.


Is software for gym membership management easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having gym software with your own logo on it really makes your gym look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GDPR compliance!)

There are also FREE Android and iOS apps available for everyone to use too. What’s not to like?


If I use a gym management system, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your gym is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love gym management systems that they can download from and integrate your gym’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD) (link to https://www.coacha.co.uk/More/Making-Tax-Digital-in-Sport/MTD-Membership-Software).


Do I need a card reader to take payments if I use gym manager software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your gym master admin and look professional and well organised.


What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best gym management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system (link to https://www.coacha.co.uk/Features/Money-Subscription-Management) means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…


Does gym management software help me if I have an emergency?

When looking for the best gym manager software, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever software for gym membership management you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.


What stats and figures can I get from gym software?

Performance, attendance, and financial data are crucial for any gym that wants to stay at the top of their game. The best gym check-in software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.


With a gym management App / software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes gyms. The very fact that you choose to use a gym management app itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Gym management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.


Can I get free attendance registers too?

Any software for gym membership management that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your gym’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any gym management app or software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.


Can I get gym management software free?

If you’re after a gym management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?


Can people book on to classes themselves?

Not all gym management software (UK or overseas) allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your members can simply log into your Member Portal and book up in just a few taps or clicks.


I only operate during term time – does this matter?

Many gyms with younger members have term time/seasonal timetables and classes. The best gym booking system should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.


I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some gym management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s gym booking system, you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.


Does gym management software (free or paid for) help with safeguarding children?

When performing a gym management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.


Can I send text messages to people using crossfit gym management software?

Check out independent gym software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!


I only want to message specific people. Can I do this with gym management software?

Being able to select and control who receives your messages from your gym software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your gym software Coacha enables you to customise who you send your messages to with ease. Send to just your instructors, members of a certain class, to a specific group, or to everyone ... you're in total control.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Gym Management Software FAQs – Part II

How can Gym Managers benefit from a gym management software like Coacha?

Coacha is a leading gym management software, offering enhanced COVID19 features to help run your gym and fitness classes more effectively. It simplifies your admin and cuts down day-to-day running costs by ensuring that all your members and gym staff are always on the same page. It also helps you get things done on time.

You can check out the full  feature suite  of our gym management software to better understand the benefits.


How does the Coacha gym management software make the life of a gym coach or owner easier?

The Coacha gym manager software offers so many exciting features, we don’t know where to start! The first thing you will probably notice about our gym booking system is that it offers an incredibly easy-to-use interface.

The sign up form contains all the instructions you need and the payment system can be setup effortlessly. We have designed the Coacha gym booking system in a way that makes it super-easy for everyone to use, including those who aren’t that web-savvy.

Just imagine a gym booking system with an intuitive interface where all your gym instructors have access to the necessary member and admin details they need and nothing extra – which makes it even easier to use.

If you’re looking for a gym booking system which makes gym registration, admin and membership payment and everything else that goes into your daily gym operations really easy, then Coacha is it!

For any help with setup, you can always contact our support team.


Are there any contracts for using your gym booking system?

Unlike other gym master apps, our gym booking system does not bind you into a contract. Just keep paying the ultra-low monthly subscription fee as long as you want to use Coacha and that’s it.


Where can I find the Coacha gym management system?

The Coacha gym management system is a web-based gym management app as well as an app for mobile devices. You can download the mobile app from the Apple App Store or Google Play Store. Just download it on your preferred device, follow the on-screen instructions and you’re good to go.


If I pay the monthly subscription fee, do I have to keep using the Coacha gym management app for a fixed duration?

Not at all. We have a “no card needed, no commitment, no brainer” policy here when it comes to using our gym management software UK!

In fact, there’s even a free 14-day trial which gives you a chance to try out all the features of our gym management software UK. It’s a great opportunity to get familiar with how gym attendance software works in general. If you like it, and we’re positive that you will, you can start paying monthly to use it.

Cancel at any time you like, no strings attached!


I’ve never heard of gym attendance software or gym management system software. What is it exactly?

Gym management system software, also referred to as software for gym membership management or gym check-in software, is a web-based app which makes running a gym or fitness business really easy by simplifying admin-related functions.

However, there are other terms which we can also be used to describe this kind of software, such as Crossfit gym management software, gym booking software UK, or health club billing software. Managing a gym or fitness business can get tricky – it’s a delicate balancing act where you need to cater to your members’ needs and also ensure that payments are received on time, and that members are always aware of any notices, change in schedules or policies, for example.

A great gym management software available free to download like Coacha allows you to do just that. It’s a leading software for gym membership management that assists you in managing everything from your class schedules to memberships and day-to-day admin. With so many of your admin functions automated by an easy-to-use health club billing software like Coacha, you have more free time to focus on important aspects of your fitness business: connecting with existing and potential clients.


Can Coacha help me manage gym memberships?

Absolutely! Helping you manage memberships and collecting fees on time is among the key features of our health club billing software. For your convenience, we’ve integrated our gym check-in software with Stripe and GoCardless.


Will a gym booking software in the UK like Coacha grow my business?

Yes, that goes without saying! If you check our client testimonials after they used Coacha, you’ll see how it helped them automate a number of admin functions, thus, freeing up more time, energy and resources to focus on growing the business. 

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Gym Management Software – FAQs

If you’ve never used a gym management software or a gym manager software to make gym management and admin simpler, then here’s your chance to try out one of the best gym management software currently available!

Is the Coacha gym management software similar to Gym Master?

If you’ve ever used gym management software like Gym Master, then you probably know how gym software can help make many aspects of gym management and administration simpler.

However, what makes the Coacha gym management software stand apart from Gym Master is the fact that it’s not only just as powerful and offers awesome features, but is also a far less expensive piece of gym software.


I’ve used Gym Master in the past – can the Coacha gym management software help me manage my gym in a similar way?

Even better! It has all the powerful features of Gym Master you may already be familiar with and offers an interface which is more intuitive and easier to use. Oh, and it’s a lot less expensive too! You can try out our gym manager software for FREE with the 14-day trial.


I’m maintaining everything on my computer – do I even need to use gym management software to begin with?

We understand that some gym owners are initially hesitant to use gym management software, either because they’ve never used it before or they simply feel that it doesn’t help them in a major way, since everything is on the “gym computer”.

Here’s what you’re missing out on by not using a gym management software:

  • Provide an automatic sign up form to new members
  • Allow members to easily pay their monthly dues
  • Send out timely notifications to members with regard to any changes to the gym policy, upcoming offers, change in timings and whatnot
  • Add as many member profiles as you like and get a bird’s eye view of their details
  • Significantly reduce the time, effort and energy it takes to manage gym admin functions
  • And much more

While the list is near-endless, we urge you to sign up to the Coacha gym management software today and see for yourself how it’s a far better option than manual computer-based record-keeping!


I’m not computer or internet-savvy – is the Coacha gym management app difficult to use?

Far from it! As long as you have a desktop PC or mobile device and an internet connection, you’re all set. The Coacha gym manager software has been designed with user-friendliness and ease-of-use in mind. So, the moment you sign up and login, the straightforward setup process will dial you right in!

Need any support with setup? Get in touch with our friendly support team.


Is there any limit to the number of member profiles I can add in your gym manager software?

No limit at all! The Coacha gym manager software lets you add as many profiles as you like.


After reading the features list, the Coacha gym manager software sounds too good to be true. Are there any limits to what it can do as a gym software?

As a gym software, Coacha has no limits, really. You get pretty much “unlimited everything” when using our cutting-edge gym manager software – from members, coaches and sessions to registrations, member subscriptions plans, emails, notifications, etc. – the works!

The only thing you’ll need to pay extra for are the text messages, and these are at a stupidly low price starting from just 4p a message!


Is the Coacha gym software just as easy for members and parents to use as it is for me?

Absolutely, easy-peasy! The Coacha gym software comes with a completely free and bespoke ‘Member’s Portal’ which will allow members and parents to login whenever they like. It’s super-easy to use, so there’s no reason why anyone shouldn’t be able to login when they need to.

Well, great for them! And you too, because in addition to time and energy saving, you’ll get a chance to include your own logo on the sign up form when using our gym software to invite new members – making your gym look well-organised and professional. Coacha makes gym management easier in more ways than one!


How do I pay for the Coacha gym manager software cost to use?

After your free trial, simply subscribe to one of the Coacha Payment Plans, and you unlock the full suite of Coacha’s gym software features.


Is there only a monthly charge only or are there other charges for using your gym software?

Unlike other gym manager software available online, we don’t charge a penny other than the monthly fee. So keep using our gym membership software for as long as you need to, without having to worry about annual contract renewals or any kind of setup fee.


How will Coacha help me improve gym management and sales?

Coacha helps you improve gym management and sales in several ways including:

  • Makes joining as simple and straightforward as possible
  • Helps you better understand your members’ needs
  • Helps to create a more personal relationship with both existing members and new ones
  • Encourages more positive reviews on social media once members see how easy it is to stay in touch with you and take advantage of your offerings
  • Gives you a holistic view of payments, registrations, cancellations, etc.
  • Allows you to monitor members’ attendance and motivation levels so that you can cater better to their needs
  • Cuts admin time in half and automates a number of admin-related tasks, such as sending out notifications and reminders
  • And much more!


Can the Coacha gym membership software help me attract more members?

It certainly can! When members see an attractive and professional-looking sign-up form accessible through the gym membership software, they’ll find it quite hard to turn down your offer. But that’s not to say that you should rely on a gym membership software alone to do all the marketing for you. Therefore, here’s what we recommend you do to attract the most members:

Don’t fall into a competitive cycle - It can be tempting to compete on price to attract more members but manipulating the price too much or too often can devalue your brand; there’s almost always another gym nearby that’s willing to beat your price, even if you have the best gym booking system in your arsenal.

Cultivate a sense of community - People and programmes always go great together! Increasing customer loyalty will make your gym unique and also protect against those wild seasonality swings. So, in addition to using a great gym booking system like Coacha, hire energetic and enthusiastic staff members, offer training programmes that provide structure as well as a clear progressive ladder, and, make each member feel like they’re truly a part of a family and not just a place where they workout.


Is your gym membership software available to try for free?

If you want to try out our gym membership software for free, please use this link and enjoy the full feature suite of our gym booking system for 14 days.


What kind of gym membership software are gyms typically using nowadays?

Gyms today are using a variety of gym management software including Mindbody, Glofox and Omnify. However, we challenge you to find any gym management software that can be used for such a competitive monthly fee and that offers the features that Coacha does!


Is a gym owner the only kind of person who typically uses a gym management software in the UK?

Not at all! In addition to gym owners, personal trainers, fitness and yoga studio owners as well as spa centre owners have also used and benefitted tremendously from using gym management software in the UK like Coacha.


Will a gym booking system like Coacha help me grow my gym business?

It absolutely will! The Coacha gym booking system has been designed to not only make gym system management easier but also help your business thrive. One of the ways it does this is by making the member signup process super-easy.

In addition, our gym booking system helps you improve customer service by automating payment notifications, reminders, upcoming special offers, changes to session schedules, and so on. So, you’re not only making gym system management easier but also growing your business by inviting more people to join and keeping them posted regularly.


Is it difficult or confusing to implement an online gym management system?

Not at all – on the contrary, our online gym management system is very easy to setup, implement and use. The user interface is simple yet intuitive and gives you a holistic view of your members and day to day gym operations.


How do I allow my members to use your online gym management system?

The Coacha gym booking system is very easy to use for your members – simply give them the link to download it on their mobile devices, and everyone’s golden! If they want to use Coacha on a desktop device, then there’s no need to even download the app as Coacha can be accessed directly from the web – share the URL with your members in a group message, and that’s it.


Is there a “right” time to start using a gym booking system or should I be using it all the time?

In one study, several thousand gym owners were surveyed to find out at which point they needed a gym booking system to manage their business. Half of the participants surveyed said they required a gym management system prior to opening their gym business – while the other half said they wanted to explore using some kind of gym management system after having 25 active members or so – probably because collecting payments and tracking members’ attendance manually became overwhelming after 25 members!

To be completely frank with you, a gym management system like Coacha should be used from day one, whether you have 10 active members or well over 50. It makes gym administration and membership management so easy, leaving you with lots of extra time and energy to not only focus on growing the business but also take care of your loved ones!


I’ve never used a gym management system. How can the Coacha gym membership software in the UK help me run my gym better?

The Coacha gym membership software in the UK, or other parts around the world like the US and AU where it’s available, offers a plethora of benefits, even if you’ve never used a gym management system before.

For example, a gym management system like Coacha can help you track member attendance and check-ins, and even give your members access to a Member Portal where they can find all the necessary information on their membership, or notices and updates you have for them. In addition, you’re offering them an easy way to pay their dues, and it’s all done through the gym management system, so the transaction is seamless and cashless, saving everyone a lot of time.


I’m not web savvy at all – is Coacha easy to understand and use?

It is 100% easy-to-use – even if you’ve never used computers or the internet, you can find your way easily around our gym booking software. The user interface is straightforward and everything you need to manage day-to-day gym admin is laid out in a clear and easy-to-read manner.

Still need help with using our gym booking software? Our support team would love to assist!


What are the startup costs for using the Coacha gym booking software? What about migration costs?

There are no startup, setup or migration costs whatsoever for using our gym booking software. Simply pay the monthly fee and use a top gym management software like Coacha for as long as you like.


Which countries is the Coacha online gym software available to use?

Coacha can be used as a gym membership software in the UK, US, AU, EU and Canada. But we’re constantly working to make what our customers call a “top gym management software” available in more regions, so keep checking!


Do I need to install anything on my PC or mobile device to start using the Coacha online gym software?

Absolutely not – our online gym software is accessible directly from the web – just go to https://www.coacha.co.uk/au/Gym-Membership-Management-Software, login in and you’re done! For mobile devices, download the Coacha app for Android or iOS and there’s nothing more to it!


Where is all my members’ data stored? Is it safe?

Coacha hasn’t been rated by users as a “top gym management software” for nothing! In addition to having fantastic features, it is also hosted in our industry-leading servers and network architecture, where all your data is safely stored according to the latest GDPR regulations. Our servers not only ensure maximum uptime but also a level of security which most types of gym booking software in the UK don’t even support as yet.


Can the Coacha gym booking software in the UK be customised according to my needs?

While the Coacha gym booking software in the UK or other supported regions does have some very nifty features to help gym owners, there are no customisation options available as such. With that said, we are constantly working to improve our gym booking software in the UK and other supported regions, so if you have any feedback on the features you want to see, do share it with us.


Can your gym booking software in the UK and other supported regions be used on any device?

Pretty much! The Coacha gym scheduling app is compatible with both PC and Mac as well as iOS and Android mobile devices.


Which payments methods does your gym scheduling app support?

Our gym scheduling app supports GoCardless and Stripe for making and accepting payments – two of the most popular payment providers across the UK and other parts of the world too. And they are the cheapest and we do not add to their fees either.


Do you offer any customer training before me or my members use the gym scheduling app?

There’s no training required as such in order to effectively use the Coacha gym scheduling app. It’s so easy to setup and use that even a primary school-goer can pick it right up and start using it. That’s how easy and straightforward the user dashboard is. Go ahead and download our gym software in the UK to see what we mean!


Will I have a dedicated support representative should I require any help when using your gym software in the UK or anywhere else in the supported regions?

Well, you don’t need one! The Coacha gym software in the UK and other regions where it’s supported is super-easy to setup and use. However, should you require any support whatsoever, our support team is available to assist.


How easy is it to migrate my existing member data into your gym software in the UK?

Easy as eating a delicious piece of cake! The data import tool from within Coacha’s main menu options allows you to do that within a few taps or clicks.


I’ve never used a gym software in the UK to accept payments from members. Can you tell about the steps you’ve taken to maintain transaction security?

First off, we’ve chosen to integrate GoCardless and Stripe as payment providers because we believe they are among the most secure online payment gateways in the UK and beyond.

Second, the data on our servers is not only protected by the latest SSL security protocols and cutting-edge encryption technology, but we also do everything possible to ensure that your private information (including any transactional information) is hosted on the most secure servers around the world. In fact, we have multiple backups of your data which is updated on a regular basis. We also ensure that your data is stored and protected in compliance with the latest GDPR guidelines.

So, go ahead and use Coacha, which we might add is also considered the best gym management software because of the transactional and data security it offers users.


Do you take any feedback from existing and new users when implementing new features in your fitness gym software?

At Coacha, we are always “all eyes and ears” when considering which features to add. Many features, in fact, have been added after years of research into the pain points and issues gym owners face when managing their facility.

We encourage any feedback you can provide us in order to improve our fitness gym software – so yes, we do take our users’ feedback on board and you never know that a much anticipated feature might be just around the corner, so keep that feedback coming in!


How soon after switching to your fitness gym software will I see an improvement in ROI?

Well, that depends on how you’re using the Coacha fitness gym software. For example, are you using it to send out as many signup forms as possible? Have you had your bespoke Members’ Portal linked up with Coacha through our backend team? Have you told your members why Coacha is considered by many gyms and members alike as the “best gym management software”?

Bottom line: the more people use the Coacha gym and fitness management software to sign up, see their membership details and communicate with you, the more they will realise how easy it is to maintain a membership or pay dues, for instance. All of these activities, when they add up, will improve your ROI, because you’ll have people signing up left and right, knowing how easy it is to get a membership at your gym, stay informed and pay on time.


I’ve heard that the Coacha gym management application is priced lower than most gym management applications available. Is it true? Can you beat the price that I’m getting with my current gym management application?

Oh, it’s true! We’ve thoroughly researched the rates being currently charged for gym management software in Australia, the UK, or Canada, for example, and we’ve found that most are charging way too much!

While we can’t guarantee that we’ll 100% beat the price you’re paying for your current gym management software, what we can certainly guarantee is this: an ultra low monthly fee that most gym owners love, especially since there are no other charges or hidden fees whatsoever.


How do I cancel my gym and fitness management software account?

There’s no cancellation process as such. When you no longer need to use our gym and fitness management software, simply cancel your subscription in your Coacha Dashboard. Then, you can simply re-subscribe when you’re ready and can pick off where you left once you’re ready to use the best gym management software again to make life easier!


Is the Coacha gym attendance software online only or can it be used offline too?

Our gym attendance software is online only and there’s a reason for that: all your data is updated in real-time, stored and backed up in our ultra-secure servers regularly. So, simply keep your desktop or mobile device connected, and you’re good to go.


Do I have to pay extra for sending members SMS text messages or email?

Yes, but it’s ridiculously low, starting at just 4p per text message! Email messages are free, however, so you can send as many as you like with no limitations.


Will you provide me and my staff with any training for gym software?

While we don’t provide any training for gym software, we do want you to know that Coacha is extremely easy to pick up and use. In fact, it’s pretty much what you’d call “pick up and use” software for gym membership management, which totally negates the need for any training for gym software.

Still, if you feel you need any support or guidance in using our software for gym membership management, please let our support team know.


What if I want to limit access to some of my employees or prevent them from using the software for gym membership management for whatever reason?

It’s entirely up to you who accesses the software for gym membership management (free to download). When gym members and staff members use the software for gym membership management for free, you can decide whether they should have access or not by sending them (or not sending them) the login credentials.


Can I integrate my own contact form into your software for gym membership management that’s free to download?

Well, you can’t – because there’s no need for it! Our software for gym membership management comes ready with a professional-looking signup and contact form, which customers are automatically presented with depending on what action they want to take. Or alternatively you can import all of your contacts by using our Mass Upload feature.


Is there any limitation on the number of gym members I can add to the Coacha software for gym membership management?

No limit at all! Unlike other software for gym membership management on the online marketplace which ask you to pay extra after adding a certain number of members, Coacha has no such limit. Add as many members as you like whenever you like – the monthly charge stays fixed!


Can I easily export members’ data out of the online gym management software when I want?

Yes, indeed! The admin panel in the main menu of our online gym management software allows you to do just that. Simply select the data you want to export, then tap ‘export’ and your desired device or storage medium, and you’re all set.

Need any help with this? Our friendly support team is available to assist.


If I need any support whatsoever in using your online gym management software, is your support team available 24/7?

As much as we’d like to, no, they are not. After all, they are also people just like us with things to do and families to take care of, so we feel that they need time off too like everyone else.

With that said, the support team is at your service from Monday to Friday, between 9am and 6pm, so feel free to contact them with your query.


Does Coacha work the same way as offline gym management software?

No, Coacha does not work the same way as offline gym management software because it updates member data in real-time and sends out messages as well as notifications when you want it to. Furthermore, the Coacha gym scheduling software is hosted online in our secure servers. So, as you can imagine, this gives you access to some pretty neat features which are normally not available in offline gym management software.

You can find out about these time and energy-saving features by downloading the FREE 14-day trial or and testing our gym scheduling software for yourself!


I’ve never used a gym scheduling software – is a monthly subscription a fair way to pay for gym software?

We believe so, and here’s why:

During our research, we found out that most gym software systems were charging gym owners an exorbitant amount of money in order to keep using the supplied features. Furthermore, the more members they would add or the more messages they needed to send, the higher these gym software systems would charge. So, the average people were paying was anywhere between £50 to over £300 a month!

Coacha doesn’t want to cut into your monthly profits like these other gym software systems do, which is why we simply charge one low fee, no matter how many members you want to add.


Are there any charges for sending out email and text messages from the gym studio membership management app?

While email messaging is free, we charge just 4-5.5p per text message.


Can the Coacha gym studio membership management app be integrated with any biometric devices and/or barcode scanners?

While that is a very novel idea, we haven’t included this particular functionality in our gym studio membership management at the moment. We feel that it’s not a very used or in-demand feature found within gym software programs in general, but if that ever changes, we’ll certainly be the first ones to implement it!


Does your gym software have a fixed monthly fee and that’s it – no other charges?

Yes, really – that’s it! That’s the gym software price you pay each month and it gives you access to the full suite of features found in the Coacha gym tracking software. No hidden fees, setup fees, annual contracts – none of that stuff! (You will only have to pay extra transaction fees if you decide to take money from your members through Coacha).


I want to stop using your gym tracking software for a while? How can I do that and is there any cancellation fee?

There’s no cancellation fee if you want to take a break from using our gym tracking software. When you’re ready to use it again, simply pay the monthly fee and that’s it. All your data will be right there, just as you left it.


Is managing a gym through gym software programs profitable in general?

We believe so! Imagine the time, energy and costs you would put in when trying to draw attention and get people to sign up manually, or then having to maintain their records manually and communicate with them one by one in future.

Gym software programs make all of this so easy, you really have to use a gym membership management system to see how amazingly useful it can be and how it can help you boost profit. Coacha is right at the forefront of all this and has set a really high benchmark for what a fantastic gym membership management system can do.


Can the Coacha gym software in Australia or the UK help me retain more clients?

By using gym software in Australia or the US, wherever your target base is, you can definitely retain more clients because it’s a great way to keep them engaged.

For instance, the Coacha gym software in Australia, the US, EU or UK can be used to maintain a steady flow of communication with your members, keeping them informed on all the latest happenings or any upcoming offers. It’s the little gestures which can greatly boost member retention at the end of the day, especially when you’re using a gym membership software (free to download) like Coacha.


How can gym membership software (free for downloading) like Coacha help me manage bookings and schedule classes?

By using gym membership software (free to download) such as Coacha, you can easily schedule classes, timeslots and a whole lot of other activities for your gym or fitness centre.

You can even offer members a gateway to book specific timeslots they like – and as an added bonus (by offering your clients this level of flexibility and ease-of-use), you’ll grow your business a lot faster too.


Can gym software companies help improve the billing process?

Yes, gym software companies can definitely help you manage the billing process a lot better. For example, the Coacha gym membership software for Mac and PC makes managing a gym so much easier by automating administrative jobs like payments, billing, invoices, cancellations, etc. Traditionally, you’d need an entire team or at least one really qualified and reliable person to manage all that for you manually.

Imagine the money savings you can make by using a gym membership software for Mac (and PC) like Coacha – it will automate all administrative functions, which will lead to massively improve billing management. Coacha is the only gym payment software you’ll need to make your life easier.

But don’t just take our word for it – you can try out our gym payment software features for FREE with the 14-day trial version.


Is the Coacha gym membership software for Mac and PC also available on mobile devices?

It certainly is – our gym payment software or gym membership management platform as some like to call it, can be run off any Android or iOS device.


Does the Coacha gym membership management platform integrate automatically with my website or do I have to do this manually?

Even though Coacha is a quality gym membership management platform, it does not integrate with your website, because it doesn’t need to. Therefore, you can either ask your members to login directly from the Coacha website on their desktop PC or download the Coacha app for Android or iOS, if they prefer using it on their mobile devices. Additionally, you can also create a bespoke Member’s Portal on your website and ask us to link that with Coacha to make things even easier for everyone.

In fact, this way you can also make online offers more attractive to help you better manage memberships and promote more interest around your gym.


Can a gym payment software like Coacha also help me with attendance tracking? If so, will that be helpful in growing my business?

Attendance tracking is an essential aspect of your business as it gives you a fairly good idea of how well your business is doing. Gym software companies like Coacha come in to help you determine which classes to hold and which ones to cancel (based on attendance alone).

So with this feature in mind, you can better gauge numbers and trends, which in turn, will help you schedule gym classes and special events accordingly. When you choose a gym member management software like Coacha to track your attendance, it helps you better manage staff, increase member engagement and more successfully retain employees as well as members.


Sometimes, I have people turn up unexpectedly asking for a membership, or I can’t accommodate above a certain number of members per class. Can your gym member management software help me add or accommodate these people?

We understand this all too well at Coacha – people hear about your gym and turn up unexpectedly, wanting to join in. Most gym software companies don’t cater to this, and even those that do, do not do it in a quick and easy way.

With Coacha as your gym member management software, you can do away with all the delays or last-minute worries of adding people unexpectedly. Just add them to the attendance register without tinkering with your gym member database software settings or making a completely new member profile from scratch.


Does the Coacha gym member database software help with safeguarding children?

Absolutely! We paid special attention to this when designing our gym member database software – so that you can segment non-adult members’ information in a way that is accessible to staff members on a need-to-know basis only.

What our gym management system software does is that it sets different levels of access, so as to prevent prying eyes from accessing the wrong kind of data. Furthermore, the messaging centre within our gym management system software has NPSCC CPSU text and email rules integrated – this means that no one from your gym can contact children directly without others copied in, which may range from members, staff and parents to even your own safeguarding officer.

No wonder Coacha is also considered the best gym management software by many parents, because it protects your child’s identity and other personal information better than most gym class booking software, including Easy Gym software, which many people are familiar with – just to quickly add, we offer the same powerful features as Easy Gym software but at a far better price!


Is it easy to send SMS text messages to people who are using Crossfit gym management software?

The Coacha gym class booking software has partnered with the industry-leading TextLocal SMS service in the UK, which means you get to enjoy fantastic rates, accurate reporting and almost instant delivery. So yes, you can absolutely send text messages to people who are using Crossfit gym management software, and that too at the best rates.


I’m mostly offering Crossfit gym classes at the moment – can Coacha be called a Crossfit gym management software or will it help me manage my Crossfit classes better?

That would be a resounding yes on both counts! You can definitely term Coacha as a ‘Crossfit gym management software’ because it will help you manage every aspect of your class almost 100% better. It ensures that your members get all the relevant notices and class schedules on time, that you’re tracking attendance on a daily basis, and you’re receiving payments on time each month without having to lift a finger – all these and more are just standard features to help you run your Crossfit gym a lot better, even when compared to a popular gym management app like Easy Gym software, which charges a lot more for the same features.


I want to send out a message or messages to specific people only which is a standard feature in the popular Easy Gym software – does your gym class booking software offer that too?

Oh yes, it does, and at a far better price point too! Being able to control who gets messages from you is an integral feature of our gym check-in software, because we understand you don’t want to flood people’s inboxes unnecessarily.

Available as a standard feature in our gym check-in software, Coacha lets you select who received messages and when, whether they be your staff, members from a specific class, or even their parents or guardians.


I run a part martial arts school, part gym – will the Coacha gym check-in software work for me?

It will, absolutely! The Coacha gym management system software offers martial arts schools a fantastic solution for managing membership details, tracking attendance, and helping to grow the business in a number of ways.

Try out the FREE 14-day trial to see how!


Can you help me migrate member data from my old gym management software for Mac such as the Gym Master software?

Yes! We’d love to help you move data from your old gym management software for Mac (or PC) or even if you’re using the well-known Gym Master software – we just want to quickly add that we’re offering a much better price for the same powerful features, FYI!

Please contact our backend support team to discuss your needs, and they’ll gladly help you move your members’ data from the old gym management software for Mac (or PC), or even from Gym Master software, to Coacha.


I run a yoga studio which also offers a gym on the side – can the Coacha gym management app help me in any way?

Yes, the Coacha gym management app can help you in several ways and then some! For example, our fantastic gym management app – even if we do say so ourselves – can help you with everything from scheduling and attendance tracking to member payments, notifications, email messages and much more, which can all be tailored to suit your business needs.


Coacha sounds awesome – can I get a gym management software demo?

We don’t offer a gym management software demo because there’s no need for it – we’re offering our gym management software for free for a period of 14 days which includes all the features of the premium version.


Is your gym management software for free, as in ‘totally free’, or is there a catch?

There’s no catch at all, we promise! However we can understand where the confusion can sometimes stem from: Coacha is “gym management software free to download” – so there’s no setup fees or annual contract. All you pay is the fixed monthly subscription fee and that’s it.


I hear some amazing things about Coacha – where can I find the gym management software free download?

Just click on “ gym management software free download” and you’re there! If you have any questions about our gym management software free download, do let our support team know.


How do you manage to keep your gym management software price low?

That’s a mighty good question! Our gym management software price has remained fixed at fee throughout because:

  • We don’t want to cut too much into your monthly profits
  • We feel you don’t have to pay through the nose to enjoy superb features
  • We believe that other gym management system (free to download) are charging way too much for premium features which are already available in Coacha

In future, you can be rest assured that we will do everything possible to keep our gym management software price as competitive and affordable as possible!


What’s it mean when you say “Coacha is a gym management system (free to download)”?

Most gym database software providers charge a hefty price for not only using but also for “gym management system (free to download)”. So, you’re paying not just to use their software but also paying to download it! But when we say “Coacha is a gym management system (free to download)”, we mean it’s totally free – the only charge you’re paying is the monthly fee.


Can members book a class from my website if they are registered on your gym database software?

Yes, they can – all you need to do is ask our backend team to link up Coacha to your bespoke Members’ Portal, which comes at no additional cost with our gym database software. That way, your members can login through your website in just a few clicks if they so wish.


Can members signup online through my website and not through the gym database management system if they want?

Even though we’ve made it super-easy and convenient for your members to sign up through our gym database management system, you can have them sign up to Coacha through your website, should you choose. All you have to do is ask our gym database management system backend team to link Coacha to your bespoke Members’ Portal.


Can the Coacha gym client management software be used as a gym CRM?

Even though the Coacha gym client management software cannot be used as a gym CRM, it performs many of the tasks that a gym CRM does, such as managing members, sending emails to them, tracking attendance and much more.

So you’ll be happy to know that our gym client management software can also double up as gym CRM software, even though at its core, it’s much more than gym CRM software.


I’ve been having issues with my gym CRM software lately – will the Coacha gym club management software work for me?

Absolutely! While it is not a dedicated gym CRM software, the Coacha gym club management software still works wonderfully as gym CRM software, if you want it to use it for that purpose – helping you do many of the things that a CRM platform does, like sending emails and messages whenever you want, tracking attendance and managing members’ details.


Can your gym club management software integrate with other platforms I use?

Unfortunately, we haven’t included this feature in our gym club management software as yet, because we try to keep the low price fixed for your convenience!

With that said, the Coacha gym check in software does integrate with well-known payment providers like Stripe and GoCardless. And with an amazing data export feature, you can download data and then upload it to other software tools such as Xero, Quickbooks, Sage, etc.


Can your gym check in software help me with lead management?

Yes – one of the ways our gym check in software helps with lead management is that it allows you to engage with both current members and prospective members that you may invite to sampler sessions or classes. You can then email them and send targeted SMS messages, which can help you boost conversions and manage leads better.


Can gym billing software like Coacha be used for staff management?

Yes, our gym billing software can help you manage your staff too. For example, the internal collaboration and communication tools within the Coacha gym billing software can help you rapidly resolve staff member scheduling issues, organise duties and support teamwork.

Ultimately, Coacha is considered by many gym owners as the “ best gym membership software” because it offers so many nifty features to help grow the business in more ways than one.


Does the “best gym membership software” available in the UK and beyond integrate with video calling services like Skype, Zoom and YouTube?

While we are certainly proud to have been hailed as the “best gym membership software” by gym owners and gym-goers alike, we don’t have full Skype, Zoom or YouTube integration at the moment. However, by using our Virtual Classes feature, you can organise classes, sessions or 1-to-1’s in Coacha and then use these platforms to take the classes online.

We are always working to add some really fantastic features to Coacha, but video calling isn’t one of them (for now).

But don’t let that put you off – after all, we have been cited by many of our users as the best gym membership software provider for the brilliant features that we offer at the current price. You can try out our “ best gym software” totally FREE for a period of 14 days to discover these features!


What if I want to expand my business both locally and globally? Will I have to pay extra to use the best gym software there is?

We especially took this into consideration when coming up with the best gym software – and there’s good news! You don’t have to pay an extra penny to keep using our “best gym software”, according to gym owners and members alike. No matter how much you want to scale and grow, the monthly charge remains fixed, irrespective of where you’re using Coacha and how many people are using it at any given time.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

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