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This is a meaty article and not for the feint hearted. However, we really boil down information that the ICO put out back in 2017 in their bright yellow publication ‘Preparing for the General
Data Protection Regulation (GDPR) - 12 steps to take now’, so it’s worth a read.
The article explores the 12 steps and explains what they are. The 12 steps include:
Whilst there is no software that can help you with some of the decisions you need to make about GDPR and processing data (deciding which legal bases to choose for example), there are tools to help you build GDPR into your club’s day to day running.
This article looks at some frequently asked questions about software (and Apps) and how it can both help save you lots of time on admin and help with your club’s on going GDPR compliance.
When it comes to GDPR, the ‘standard’ and therefore minimum requirements that you must meet when your club members / parent submit a Subject Access Request (or a Data Request) are:
• Provide them with their data within 30 days of them asking for it
• Provide it to them in a digital format that is easily transferable and can be used elsewhere (such as a CSV file for example)
• Supply them with the information using a secure process
It’s widely accepted that GDPR will bring more admin to any type of club. There more members a club has, the more admin this could potentially involve, especially if there aren’t robust systems in place.
By using a service that enables secure logins by members / parents themselves to access the data you hold on them, huge amounts of your time can be saved when people ask to see their data. The same is true for updating and deleting any personal data.
Although quite a small article, this piece shows you that there is a way to accelerate your GDPR compliance process, and at the same time save lots of time on your club admin.