7 incredibly useful GDPR resources
1 – FREE GDPR in Sport guide
Download our completely FREE GDPR in Sport guide
This guide is essential reading for anyone that is involved with a club. Any type of club – sports, social or otherwise. You will not only find out more about GDPR itself, but you’ll also get a FREE 22-point check sheet. Plus, links to download a FREE Privacy Impact Assessment (PIA) which you will need to complete as part of your GDPR compliance.
The guide also has links to further useful resources on the web which include really useful information from the ICO and the NSPCC’s Child Protection in Sport Unit (CPSU). Also, as the GDPR is relatively new, it is constantly evolving and being updated. As part of downloading this completely FREE guide, we’ll even send you notifications of whenever we update the document.
Feel free to pass this on to anyone you think may benefit from seeing it. We would suggest though that you get them to join our mailing list and update service, so they too can benefit from the GDPR (and other) information we regularly share.
2 - GDPR in sport: What it means for sports Coaches like you
In this article you will: discover how GDPR in Sport will affect you.
We delve in to what it means if people ask for a copy of the data that you hold on them alongside them having the right to update the data and also the ‘right to be forgotten’ completely. If people do want a copy of the data you hold on them, you need to be able to provide it to them in an electronic / digital format that they can take away and use elsewhere (as a CSV file for example).
The piece also draws similarities between the ICO and the inland revenue (the new ‘VAT-Man’) and why fines are, and will continue to be, dished out to any type of organisation falling foul of GDPR. Finally, the importance of Data Security is covered as well as why it’s important that all of your team are made aware of the importance of GDPR and what they should be doing to help your club.
3 - GDPR in sport: What is GDPR and how should you be preparing for it?
In this article you will: see why SPORTS CLUB GDPR is important to all clubs.
This is a meaty article and not for the feint hearted. However, we really boil down information that the ICO put out back in 2017 in their bright yellow publication ‘Preparing for the General Data Protection Regulation (GDPR) - 12 steps to take now’, so it’s worth a read.
The article explores the 12 steps and explains what they are. The 12 steps include:
2. Information you hold
3. Communicating privacy information
4. Individuals’ rights
5. Subject access requests
6. Lawful basis for processing personal data
9. Data breaches 10. Data protection by Design and Data Protection Impact Assessments
11. Data Protection Officers (DPO)
4 - What GDPR documentation does my sports club need?
In this article you will: get FREE sports club GDPR templates and guidance on how to use them.
In the business world, having bespoke GDPR documentation produced is a costly process. Even small businesses don’t see much change out of £1,500. The same would be true for any club if they were to pay a solicitor to have their own produced. Fortunately, Sport England and The Sport & Recreation Alliance have produced an incredible set of documents that any sports club is able to download and use for their own purposes.
Add to this guidance for Direct Marketing under GDPR (a biggie to make sure you get on top of for your club) and lots of additional notes, the Sport England and The Sport & Recreation Alliance really have delivered top notch guidance and direction.
In this article not only do we provide links to these documents, but we also provide an overview of what they are. And there are a lot of them! Use this article to help you get through what the documents are and what they should be used for.
5 - Will computer or cloud-based software help me with GDPR compliance?
In this article you will: see if SOFTWARE FOR SPORTS CLUBS can help with your GDPR compliance. Whilst there is no software that can help you with some of the decisions you need to make about GDPR and processing data (deciding which legal bases to choose for example), there are tools to help you build GDPR into your club’s day to day running.
This article looks at some frequently asked questions about software (and Apps) and how it can both help save you lots of time on admin and help with your club’s on going GDPR compliance.
‘How do I let people amend the data I hold on them, or their children?’
‘How can I give my members an electronic copy of the info I have on them, or on their child?’
‘Why should I complete a Privacy Impact Assessment?’
‘How can I get my coaching staff to record information correctly’?
With the solution in place, you could be well on your way to achieving a good 75% of your ongoing GDPR compliance in next to no time. All for a lot less effort than you would think.
6 - Can a piece of sports club software make you 100% GDPR compliant?
In this article you will: find out how by using sports club software will be on your way to GDPR compliance.
We’re all looking for help or short cuts with admin, especially when it comes to running and managing a sports club (or any other type of club for that matter). None of us signed up to spend hours and hours sorting out paperwork and getting around all of the red tape.
Whilst there is no magic software solution that will make you 100% complaint there is a way to get you a good deal of the way there. However, choosing the right software combined with an awareness of GDPR, and using Sport England’s templates will make sure that you are well on the road to getting your club ship shape and GDPR ready.
7 - The Gold Standard of giving people access to their personal data
In this article you will: see that you can give people direct access to a submit a Subject Access Request using a SPORTS CLUB MANAGEMENT SYSTEM. When it comes to GDPR, the ‘standard’ and therefore minimum requirements that you must meet when your club members / parent submit a Subject Access Request (or a Data Request) are:
• Provide them with their data within 30 days of them asking for it
• Provide it to them in a digital format that is easily transferable and can be used elsewhere (such as a CSV file for example)
• Supply them with the information using a secure process
It’s widely accepted that GDPR will bring more admin to any type of club. There more members a club has, the more admin this could potentially involve, especially if there aren’t robust systems in place. By using a service that enables secure logins by members / parents themselves to access the data you hold on them, huge amounts of your time can be saved when people ask to see their data. The same is true for updating and deleting any personal data.
Although quite a small article, this piece shows you that there is a way to accelerate your GDPR compliance process, and at the same time save lots of time on your club admin.