Essential GDPR templates

Clutching at straws trying to find the best documentation to use alongside Coacha? Need a reliable source without breaking the bank? We've got your back...

GDPR Compliance and Software

You’ll probably be aware by now that no piece of sports club management software can make you 100% GDPR compliant. This is because, under GDPR, there are still manual processes that need to be taken care of by the club owner. Such processes include deciding on which legal bases to collect data, completing and implementing documentation such as a Privacy Policy and backing up your policies with ongoing GDPR compliant processes.

To help you, we're providing clubs with a FREE Data Protection Impact Assessment (DPIA) to help identify any weak spots in the way you handle your information.

You can get your hands on a copy of this free DPIA (along with our GDPR Guide and Checklist) by clicking here.

The Three Step Process

We’ve broken down the process into three steps. This is how we believe the best level of compliance can be worked towards. We’ve always been crystal clear that using Coacha alone will not make you fully GDPR compliant, but we’re trying to do our best to provide you with the resources to help with the rest.

Step 1: up to 75% compliance: We strongly believe that using Coacha2.0 will help you work towards up to 75% ongoing GDPR compliance due to its new, built in GDPR features. This is because you will be demonstrating that you're working towards compliance on an ongoing basis. This level of compliance obviously only applies if Coacha is the sole system used for storing and managing your club data. We can't export data that you keep elsewhere.

Step 2: approx. 20% compliance: Legal documentation: It’s important to get this aspect of it right. Policies, tools and templates must be completed and it's your decision as the club owner whether you want to write your own, bring in a legal team or use already-approved documentation fromyour NGB, Sport England and The Sport & Recreation Alliance, or an existing legal firm. As well as completing the relevant documentation, you must be able to prove ongoing compliance via the implementation of the policies surrounding GDPR both internally and externally.

Step 3: approx. 5%: We believe, as many legal professionals do, that the laws around GDPR need to be put to the test and evolve through case law. Hence we think that 100% GDPR compliance isn’t really possible just yet.

Where can I access the GDPR documentation needed for Step 2?

If you choose to use a legal firm with already-approved documentation, finding the right one can be difficult, with most practices selling the packages for >£500 +VAT. We've joined forces with Markel Law, a large legal firm who provide an incredible, specialist portal for a fraction of the above cost. Access to this portal provides you with all you'll need to ensure your documentation is working towards GDPR compliance.

Markel Law, a large legal firm who provide an incredible, specialist portal for a fraction of the above cost. Access to this portal provides you with all you'll need to ensure your documentation is working towards GDPR compliance.

Markel Law offer access to their unique portal for an annual fee of £189 +VAT, however, we've secured a huge 50% discount for our Coacha subscribers, meaning that they get access to the portal for a whole year and all of the following for just £95 +VAT.

Access to the Markel Law Hub.
Access to further GDPR documentation, templates, tools and legal updates to help towards GDPR compliance.
Discounted access to a solicitor via pay-as-you-go telephone service (£45 +VAT per 30 minutes).
Additional, non-GDPR related tools and documents covering areas like employment, managing a business, property, cyber security and more.
Expert resources from award-winning lawyers.
Useful links and checklists.
Regularly updated legal blogs to keep you and your club up to date with all the key legal headlines.
Live chat available Monday to Friday, 09:00-17:00.

If you're interested in claiming the Markel Law Hub discount, click here to get in touch.

The Legal Stuff

The content of this article is intended to provide information to help you with the subject matter and is not to be regarded as a substitute for consultation with a legal specialist who can advise you with a focus on your specific circumstance. Specialist advice should be sought about your specific circumstances.

Membership Management Apps & Software for any type of club, organisation or society.

Personalise Coacha

Is Free Membership Software Really Free?
GDPR in Sport
At A Glance

Website Terms of Use

Coacha Privacy

Acceptable Use Policy

Cookie Policy

Accessibility

People

Money

Classes & Registers

Mobile App

Broadcasts

Subscription Management

Booking System

Club Membership Management

Ready to
get started?

There's no time like the present to simplify your membership management and start making life easier for yourself!

Start your FREE trial

Coacha has saved us so much time and improved our interaction with new and current customers. Since we started using Coacha the system has been upgraded so many times with fantastic new features. The customer service is fantastic, and we wouldn't be without the system!

Clare Company Director in UK - review on Capterra and a Coacha subscriber

Coacha is a must for our gym. Very pleased. Recommend Coacha to all gym owners. Easy to use and navigate. Manages all our CRM needs. Great team ready and willing to support.

Jon Owner Head Coach in UK - review on Capterra and a Coacha subscriber

Fantastic software for all your administrative needs. The fact that all admin tasks are on one platform - previously we had accounting software, invoicing applications, google documents for storing athlete information and registers. Coacha allows you to fulfil all of your usual administrative tasks in one place and allows athletes/parents to view the information as easily as staff.

Alex Program Director in UK - review on Capterra and a Coacha subscriber

I wouldn’t use anything else you can use every feature on it & it’s so easy to work. If it wasn’t for this App, I would be doing hours & hours of admin. So, I’m thankful to have found this app!

Hannah Dance teacher in UK - review on Capterra and a Coacha subscriber

Easy implementation, streamlined administration, fabulous support, advice, and online help. Cost effective solution with great infrastructure and a friendly team. Highly recommended for club management solution.

Jillian Business Manager in UK - review on Capterra and a Coacha subscriber

We switched over from another system - EVERYTHING is easier! So functional. The staff like it as do the parents. The admin are very quick to respond too.

Hannah Owner & Head Coach in UK - review on Capterra and a Coacha subscriber

Fantastic customer service and is a fab asset to our club. Easy to use, saves me time and stress! It also feels safe storing medical and co tact details.

Laura Lead director in UK - review on Capterra and a Coacha subscriber

Fantastic Software for Dance Schools! Monthly subscriptions have been a game changer for our business, far less admin time required compared to previous system and the reports have been really useful. Looking forward to working with the system further to develop our dance school!

Arlene Studio Owner & Administrator in UK Health, Wellness & Fitness - review on Capterra and a Coacha subscriber

Excellent, affordable, clean. Coacha is very user-friendly, clean and professional with good customisation options. I don't think there's much that can be improved.

Ashton Director in UK Performing Arts - review on Capterra and a Coacha subscriber

Great support and easy to use system. Very happy so far. Has made administration so much easier than with our previous system (and something that I look forward to rather than dread!). The overall feel of the system is very 'clean', easy to sign onto, navigate and use

Laura Owner/Partner in UK - review on Capterra and a Coacha subscriber

Subscribe to any payment plan during October and get 50% off for 6 months when using voucher code OCT2024*

Subscribe by midnight on 31st October 2024. Requires signing up for free trial then entering voucher code: OCT2024. 50% off does not include transaction fees. New customers only.