Essential GDPR templates

Clutching at straws trying to find the best documentation to use alongside Coacha? Need a reliable source without breaking the bank? We've got your back...

GDPR Compliance and Software

You’ll probably be aware by now that no piece of sports club management software can make you 100% GDPR compliant. This is because, under GDPR, there are still manual processes that need to be taken care of by the club owner. Such processes include deciding on which legal bases to collect data, completing and implementing documentation such as a Privacy Policy and backing up your policies with ongoing GDPR compliant processes.

To help you, we're providing clubs with a FREE Data Protection Impact Assessment (DPIA) to help identify any weak spots in the way you handle your information.

You can get your hands on a copy of this free DPIA (along with our GDPR Guide and Checklist) by clicking here.

The Three Step Process

We’ve broken down the process into three steps. This is how we believe the best level of compliance can be worked towards. We’ve always been crystal clear that using Coacha alone will not make you fully GDPR compliant, but we’re trying to do our best to provide you with the resources to help with the rest.

Step 1: up to 75% compliance: We strongly believe that using Coacha2.0 will help you work towards up to 75% ongoing GDPR compliance due to its new, built in GDPR features. This is because you will be demonstrating that you're working towards compliance on an ongoing basis. This level of compliance obviously only applies if Coacha is the sole system used for storing and managing your club data. We can't export data that you keep elsewhere.

Step 2: approx. 20% compliance: Legal documentation: It’s important to get this aspect of it right. Policies, tools and templates must be completed and it's your decision as the club owner whether you want to write your own, bring in a legal team or use already-approved documentation fromyour NGB, Sport England and The Sport & Recreation Alliance, or an existing legal firm. As well as completing the relevant documentation, you must be able to prove ongoing compliance via the implementation of the policies surrounding GDPR both internally and externally.

Step 3: approx. 5%: We believe, as many legal professionals do, that the laws around GDPR need to be put to the test and evolve through case law. Hence we think that 100% GDPR compliance isn’t really possible just yet.

Where can I access the GDPR documentation needed for Step 2?

If you choose to use a legal firm with already-approved documentation, finding the right one can be difficult, with most practices selling the packages for >£500 +VAT. We've joined forces with Markel Law, a large legal firm who provide an incredible, specialist portal for a fraction of the above cost. Access to this portal provides you with all you'll need to ensure your documentation is working towards GDPR compliance.

Markel Law, a large legal firm who provide an incredible, specialist portal for a fraction of the above cost. Access to this portal provides you with all you'll need to ensure your documentation is working towards GDPR compliance.

Markel Law offer access to their unique portal for an annual fee of £189 +VAT, however, we've secured a huge 50% discount for our Coacha subscribers, meaning that they get access to the portal for a whole year and all of the following for just £95 +VAT.

  • Access to the Markel Law Hub.
  • Access to further GDPR documentation, templates, tools and legal updates to help towards GDPR compliance.
  • Discounted access to a solicitor via pay-as-you-go telephone service (£45 +VAT per 30 minutes).
  • Additional, non-GDPR related tools and documents covering areas like employment, managing a business, property, cyber security and more.
  • Expert resources from award-winning lawyers.
  • Useful links and checklists.
  • Regularly updated legal blogs to keep you and your club up to date with all the key legal headlines.
  • Live chat available Monday to Friday, 09:00-17:00.

    If you're interested in claiming the Markel Law Hub discount, click here to get in touch.

The Legal Stuff

The content of this article is intended to provide information to help you with the subject matter and is not to be regarded as a substitute for consultation with a legal specialist who can advise you with a focus on your specific circumstance. Specialist advice should be sought about your specific circumstances.

Launch your sports club admin today

Software should make your life easier. That is why coacha is built around everything you need to simplify your sports & passtime club administration. Get your life back, with Coacha!

Membership Management Apps & Software for any type of club, organisation or society.

UK  usa  eu  australia   canada

© Copyright Coacha Software Ltd (2014 – present day)

Ready to
get started?

There's no time like the present to simplify your membership management and start making life easier for yourself!

Start your FREE trial
  • Back to top