Simplify your Athletics  club admin with Coacha

Coacha is a powerful membership management app and software with enhanced COVID19 features. It will help you to run your club, teams and classes efficiently as well ensure you get paid on time by your athletes. Coacha also has attendance registers, text messaging, enhanced safeguarding and is GDPR compliant. Plus much, much more. 

Club admin - to go - on any device.

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Designed to make your life as an athletics coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a athletics club manager designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your students' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day athletics club management.

Simplify athletics club admin

Software should make your life easier. That is why coacha is built around everything you need to simplify your athletics club administration. Get your life back, with Coacha!

Packed full of features yet simple to use

Managing a group of students while organising classes, chasing up payments and keeping on top of paperwork can be a challenge. Thankfully, Coacha the best athletics club manager, can help to simplify every aspect of your club administration...

Getting paid on time, every time.

Take rolling subscriptions and one-off payments, for things like uniforms and competitions, all through Coacha's low-fee payment partner Stripe; more efficient than many popular direct debit services. Getting paid for your hard work has never been simpler!

Medical information to hand

Your students are a tough bunch, but accidents happen. When they do, Coacha ensures the essential information is to hand immediately, saving you precious time when looking for allergy information and emergency contact numbers.


Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you login via the web or our iPhone app, they'll be there waiting for you, ready to use

Customisable grades

With Coacha's editable grades and groups, setting up and personalizing your club couldn't be easier. And if you use a unique grading system, customizing the way your school is set up can be done in just a few easy clicks.

Time for gradings and assessments? 

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your students' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant athletes.

Email and SMS broadcasts

Getting hold of individuals, coaches, parents and next of kin contacts just got easier thanks to Coacha's SMS and email broadcasts; designed with CPSU guidelines in mind to help with safeguarding and child protection obligations.

We don't punish you for your success!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 athletics club management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 players, or are an established club with 100+, you will always pay one reasonable, fixed price. No fixed term contracts - cancel any time

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. While we're confident you'll love Coacha as much as we do, it's good to know you're free to cancel your subscription with us at any time.

Absolutely no hidden fees or added extras

Unlike some of our competitors, we don't charge based on your number of athletes and coaches. For a flat fee of £25 a month, no matter how big your club, you'll get unlimited access to all of Coacha's features, and we'll never ask you to pay for added extras.

Free club set up

We've seen Coacha transform Athletics clubs just like yours, which is why we're happy to help you get started totally free of charge. Just send us your athletes' information and the details of your upcoming classes, and we'll have you set up and ready to use in no time.

iOS & Android Apps mean you are always connected at your Athletics club

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


Launch your sports club admin today

Software should make your life easier. That is why coacha is built around everything you need to simplify your sports & passtime club administration. Get your life back, with Coacha!

Athletics software FAQs

What is the real cost of athletic club member management software?
The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

What are the limits with Coacha?
There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

Is athletic club management software easy for members & parents to use?
If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having athletic club crm software with your own logo on it really makes your athletics club look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?

If I use athletic club member management software, will it help with my accounts?
Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your athletics club is taking. And if it is losing anything from your people not paying you.
What’s more, accountants love athletic club management software that they can download from and integrate your athletic club’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)

Do I need a card reader to take payments if I use athletic club software?
No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your athletics club look professional and well organised.

What happens if payments fail?
Let’s face it, payments do sometimes fail and for various reasons. Only the best athletic club member management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

Does athletic club management software help me if I have an emergency?
When looking for the best athletic club crm management software for your athletics club, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever athletic club member management software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

What stats and figures can I get from athletic club software?
Performance, attendance, and financial data are crucial for any athletic club that wants to stay at the top of their game. The best swimming software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

With athletic club crm software I’m told I still need to comply with GDPR – will it help?
Any organisation that collects personal data must comply with GDPR legislation, and that includes athletic clubs. The very fact that you choose to use athletic club management software (free download here) (link to trial sign up page) itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Swimming management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

Can I get free attendance registers too?
Any athletic club member management software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your athletic club’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any athletic club member management software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

Can I get athletic club member management software?
If you’re after a athletic club member management software downloads, then why not try Coacha Lite which is completely FREE Membership Management Software? 

Can people book on to classes themselves?
Not all athletic club member management software allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your athletes can simply log into your Member Portal and book up in just a few taps or clicks.

I only operate during term time – does this matter?
Many athletics clubs have term time/seasonal classes. The best athletics club crm software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

I get people turn up unexpectedly to my classes – how can I add these people?
It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some athletic club member management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s free 14 day trial, you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

Does athletic club crm management software help with safeguarding children?
When performing an athletic club member management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

Can I send text messages to people using management software?
Check out independent athletic club software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

I only want to message specific people. Can I do this with athletic club member management software?
Being able to select and control who receives your messages from your software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your athletic club software Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, members of a certain class, to a specific group, or to everyone ... you're in total control.

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