Safeguarding in sport app

Anything you can do to help protect children is a must. Texting/emailing within Coacha helps you to communicate with children properly. Secure server technology does away with paper records that could easily fall into the wrong hands.

A serious obligation

As coaches, we have a duty of care to protect our athletes that are children/vulnerable adults. We always act with their absolute best interests at heart and everything we do, we do for them. Safeguarding children in sport is always the number one priority for us, you and every sports coach. Thanks to our slick, efficient & well thought-out safeguarding features, UK safeguarding has never been in safer hands.

Access next of kin info

Why waste time rifling through paper records when Coacha's safeguarding app can give secure access to the right info in seconds, right from your phone, tablet or laptop.

Secure childrens details

Keep prying eyes out and parents happy with secure password protection on all of your young members' sensitive data and personal information

Emergency information to hand

You can't be expected to remember all of the injuries, allergies and disabilities that your members may have. But don't worry, Coacha can do that for you!

Life changing injuries

In an emergency, every second counts. Coacha helps to minimise the risk of long term damage by keeping important medical and contact info to hand.

Safe messaging

Designed with NSPCC CPSU guidelines in mind, Coacha's broadcasting system puts child protection first, keeping parents happy and young people safe.

Super secure

Unlike with paper records, Coacha is fully password protected, backed up daily onto our World-class servers, and only accessible to your trusted coaches.

Data protection and backup

You're in safe hands! Each member of the Coacha team undertakes a yearly DBS check, and data is backed up onto our powerful servers every 24 hours.

Secure safeguarding notes

Your members' well beings are our priority. That's why you can make safeguarding notes exempt from instant data download.

Safeguarding moderator

Although Coacha's broadcast system is built around NSPCC CPSU guidelines, choose to assign a safeguarding moderator to be copied into emails to minors.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Top three safeguarding features

We take safeguarding children in sport incredibly seriously. So much so, that we're continuously building more features to help clubs keep their members safe. Here are 3 of the most helpful features within our safeguarding app >>


Our whole system is built around NSPCC CPSU (Child Protection in Sport Unit) best practice guidelines. This means that no child will every be contacted when they shouldn't be. Coacha recognises a member's age and if they are under 13, redirects all comms to the Next of Kin. If they're between 13 & 18, it'll send to both the member and NOK and if they're over 18, it'll send directly to the member.

Members have the ultimate control over data thanks to our GDPR-friendly Member Portal. They can view, edit & download their data, including Coaches' Notes, where coaches can record progress, behaviour etc. However, if a note is upgraded to a Safeguarding Note, in the event of concern for a member's wellbeing, the system will stop this note being downloaded by the member/parent.

You can add your Safeguarding Officer's email address into the system & they will be copied into all communication that is sent from within Coacha, to child members within the club. This is a great way of ensuring that you're always aware of what information is being sent out to members. Safeguarding children in sport has never been easier

How our safeguarding app will help your club

As with many things in the world of sports club admin, additional paperwork can be daunting and make you forget about the benefits of safeguarding in sport. Our safeguarding app will assist you in child protection tasks so much, that you'll wonder why you didn't use it sooner.


Safe data

With your members' data stored securely within our safeguarding app, there is no risk of losing folders of personal information, or their data getting into the wrong hands. Access to Coacha is only by allocated login, so the only people who can access your club data, are the people you choose.


Better protection

With secure data and the ability to privately record any safeguarding concerns for individual members, it's never been easier to make sure you're doing everything you can do protect your members 


Peace of mind

Knowing that you're using a safeguarding app that helps you when safeguarding children in sport, should take a weight off your shoulders. You can be confident that you have the tools to assist you with maintaining high standards of child protection within your club.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Frequently Asked Safeguarding in Sport Questions

Why is safeguarding children in sport so important to Coacha?

We’ve obviously done our research around safeguarding in sport. But this isn’t the only reason we have such extensive knowledge on the matter. We’re coaches ourselves. We're aware of the benefits of safeguarding in sport. We run our own clubs, classes, courses and safeguarding and child protection software.

Before CoachaGDPR even existed, we were looking into which pieces of sport/children safeguarding software to use for our own clubs. Obviously, we didn’t find any that we thought were satisfactory; hence why we built our own. But when we were conducting our research into kids' safeguarding software, we discovered that, sure, there was software out there that held your athlete’s information, allowed you to use registers and send emails; but where were the specific features focusing on safeguarding and data protection/? The answer? There weren't any!

What has Coacha implemented to help coaches see the benefits of safeguarding in sport?

We have built our whole system to assist club's with safeguarding tasks. Our biggest child protection feature is our collaboration with the NSPCC Child Protection in Sport Unit (CPSU). The NSPCC's role in safeguarding is vast. Coacha’s primary goal will always be to keep your members’ information as safe and secure as possible, whilst allowing you to use Coacha’s tools to adequately safeguard them.

We built Coacha’s communication feature around NSPCC CPSU safeguarding guidelines, so that no member can ever be contacted when they shouldn’t be (as long as members’ dates of births are correct). This means if members are too young to be contacted, their parents will automatically be contacted instead. Meaning the administrative side of your communication process just got a whole lot safer and easier by using our safeguarding and child protection software. We're helping you protect your members in partnership with the NSPCC CPSU.

Can I allocate a role to my Safeguarding Officer?

Within our children safeguarding software, you add an ‘Independent Moderator’ who will be copied in on all emails to those who are underage. So, whether or not someone attends NSPCC safeguarding training, they can be confident they're a part of a club who do their very best to protect its members.

Can I privately document a safeguarding concern?

One of the features we’re most proud of within Coacha, our kids' safeguarding software, is ‘Coach’s Notes’. Each member profile will have a ‘Coach’s Notes’ section that can be used to track progress, note behavior, grades etc.

Coaches' Notes are subject to instant data download via the Member Portal by members/their parents under GDPR. However, if you need to use Coach’s Notes to document safeguarding concerns (that you may have picked up on in NSPCC safeguarding training), you can.

You may not think the note is appropriate for the parent to read (in view of the child’s safety), so you can upgrade the note to a ‘Safeguarding Note’. This will make the note exempt from data download, so you're always safeguarding children in sport to a high standard.

What are the benefits of safeguarding in sport?

Safeguarding children is a vital task. We all have a duty to protect children, especially when we're such huge figures of trust in their lives. If your club has never dealt with a safeguarding concern, fantastic! But you may also be wondering what the benefits of safeguarding in sport are?

The sad thing is, we're seeing more & more reports of child abuse in sport all across the world. As coaches, we always need to be alert and aware. We need to know what signs to look out for if a child is being abused/groomed and be prepared for the next steps. Using Coacha can help you in this process, as it provides you with the tools to make things safer, more secure and more efficient.

High quality safeguarding in sport will mean that children within your club are protected and feel safe. This is the absolute most important benefit. It means that you and your coaches' knowledge, tools and procedures will protect all children and your club will be a known as a place where they will remain safe at all times.

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