Safeguarding; a Serious Obligation

Anything you can do to help protect children is a must. Texting/emailing within Coacha helps you
to communicate with children properly, and secure server technology does away with
paper records that could easily fall into the wrong hands.

Why waste time rifling through paper records when Coacha's safeguarding app can give secure access to the right info in seconds, right from your phone, tablet or laptop.
Keep prying eyes out and parents happy with secure password protection on all of your young members' sensitive data and personal information
You can't be expected to remember all of the injuries, allergies and disabilities that your members may have. But don't worry, Coacha can do that for you!
In an emergency, every second counts. Coacha helps to minimise the risk of long term damage by keeping important medical and contact info to hand.
Designed with NSPCC CPSU guidelines in mind, Coacha's broadcasting system puts child protection first, keeping parents happy and young people safe.
Unlike with paper records, Coacha is fully password protected, backed up daily onto our World-class servers, and only accessible to your trusted coaches.
You're in safe hands! Each member of the Coacha team undertakes a yearly DBS check, and data is backed up onto our powerful servers every 24 hours.
Your members' well beings are our priority. That's why you can make safeguarding notes exempt from instant data download..
Although Coacha's broadcast system is built around NSPCC CPSU guidelines, choose to assign a safeguarding moderator to be copied into emails to minors.

Why Safeguarding in Sport Matters

We’ve obviously done our research around safeguarding in sport. But this isn’t the only reason we have such extensive knowledge on the matter. We’re coaches ourselves. We're aware of the benefits of safeguarding in sport. We run our own clubs, classes, courses and safeguarding and child protection software.

As Coaches, we have a duty of care to protect our athletes that are children/vulnerable adults. We always act with their absolute best interests at heart. And everything we do, we do for them. Safeguarding children in sport is always the number one priority for us, you and every sports coach. UK safeguarding has never been in safer hands.

Before Coacha even existed, we were looking into which pieces of sport/children safeguarding software to use for our own clubs. Obviously, we didn’t find any that we thought were satisfactory; hence why we built our own. But when we were conducting our research into kids' safeguarding software, we discovered that, sure, there was software out there that held your athlete’s information, allowed you to use registers and send emails; but where were the specific features focusing on safeguarding and data protection/GDPR?

The NSPCC's role in safeguarding is vast. Coacha’s primary goal will always be to keep your members’ information as safe and secure as possible, whilst allowing you to use Coacha’s tools to adequately safeguard them. We built Coacha’s communication feature around NSPCC Child Protection in Sport (CPSU)’s safeguarding guidelines, so that no member can ever be contacted when they shouldn’t be (as long as members’ dates of births are correct). This means if members are too young to be contacted, their parents will automatically be contacted instead. Meaning the administrative side of your communication process just got a whole lot safer and easier by using this safeguarding and child protection software. We're helping you protect your members based on the NSPCC's role in safeguarding.

You can also add an ‘Independent Moderator’ who will be copied in on all emails to those that are underage within this children safeguarding software. So the selected individual who attends NSPCC safeguarding training can be confident they're a part of a club who do their very best to protect its members.

One of the features we’re most proud of within Coacha, our kids' safeguarding software, is ‘Coach’s Notes’. Each member profile will have a ‘Coach’s Notes’ section that can be used to track progress, note behavior, grades etc. Coach’s Notes are subject to instant data download via the Member Portal by members/their parents under GDPR. However, if you need to use Coach’s Notes to document safeguarding concerns (that you picked up on in NSPCC safeguarding training), you can. You may not think they're appropriate for the parent to read (in view of the child’s safety), so you can upgrade the note to a ‘Safeguarding Note’. This will make the note exempt from data download so you're always safeguarding children in sport with your safeguarding app.

As far as we know, there isn’t any other sports club management software that has implemented such sophisticated safeguarding in sport features. We will always continue to work to help you safeguard and protect your members as well as we can, so your club can reap the benefits of safeguarding in sport.

Our Safeguarding Blog


Does your sports club have children in it? If so, you’ll probably be aware of the world of child protection and how important it is to keep children safe. As coaches, we are responsible for children’s safety when they’re within our care.


We always try our best at keeping our clubs ‘up to date’ with current affairs that may affect them. We’ve recently been chatting with Marilyn over at Freedom from Abuse CIC, who has bringing us up to speed on the new laws surrounding Upskirting


We’re living in a world where technology is in its prime and we’re working in an industry where it’s never been so important to protect children.


Grooming Case Study: Crewe Alexandra Football Club have been in the media spotlight over the last few years after it was discovered that one of their coaches/youth scouts Barry Bennell had been grooming and sexually abusing young boys for 12 years.


We’ve always done our best to focus on helping coaches save time, money, safeguard their members’ data and safeguard children in general. As a leading sports club membership software, the more we realise the opportunity we have to help coaches make a difference to their members’ lives, the more we’re inspired to keep doing more.


A selection of lucky not-for-profit sports clubs are set to receive free licenses of an industry-leading sports club management software from today.