Vastly simplify your Martial Arts Club admin

Coacha will save you lots of time and help organise your admin. It has enhanced COVID19 features, attendance registers, and ensures you get paid on time. You also get a member portal, enhanced safeguarding and a booking system. Coacha is GDPR compliant too. Plus much, much more. 

Just £25pcm - NO HIDDEN EXTRAS

Start your FREE trial today

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The support we have received from the Coacha staff has been exceptional

Management of our class sizes and membership fees has been a huge help. The support we have received from the Coacha staff has been exceptional. Any query we have is answered promptly with clear instructions and a very friendly manner. Their customer service is absolutely top notch.

Kevin Arrigan – Treasurer Ganbaru JiuJitsu Academy - review on Capterra and a Coacha subscriber

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions / membership fees as well as one-off payments, for things like uniforms and competitions. Coacha’s payment partners Stripe & GoCardless are the cheapest in the market.

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Medical info always to hand

Your students are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

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Automatic registers

No need to print off and carry around those heavy paper registers; Coacha will automatically create digital ones for each class that you add. Then, when you or your coaches login via the web or our mobile apps, they'll be there waiting for you, ready to use.

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Customisable grades

With editable grades and groups, setting up and personalising your club couldn't be easier. And if you use a unique grading system, customizing the way Coacha is set up can be done in just a few easy clicks.

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Time for gradings and assessments?

With attendance tracking and the ability to save notes to individual profiles, your entire coaching team can stay up to date with your students' progress. Then, when it comes to the grading, simply set up a one-off event and invite the relevant students.

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Email and SMS broadcasts

Over 90% of SMS messages get opened and read. Reduce the ‘I never got the message’ excuse from parents, members and coaches. With CPSU guidelines built in Coacha helps enhance your safeguarding and child protection obligations.

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COVID19 features

With special Covid19 tools such as Virtual Classes, Self Reporting, Track & Trace and Quarantining, Coacha truely has you covered. It’ll also help you comply with official guidance despite it constantly changing.

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Manage your instructors & staff

Your team of coaches, instructors, parents or helpers also need to be looked after. With Coacha, you can easily manage levels of access and staff information.

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VERY easy set up with 'mass member import'

Have all your data in spreadsheets? Superb - with Coacha's 'mass import', you can add your existing list of members in just a few clicks - setting up Coacha really is a breeze.

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Member Portal with parent or NOK logins 

If you enable the option, you get your own FREE bespoke 'Member Portal'. This allows younger members' parents to log in and see their children's info. Your adult members get their own login too.

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'Bookable’ items & venues

Let your members book things like equipment, training spaces / facilities or venues. You can even Programme slots to have a ‘COVID Clean Down Time’ between each booking.

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Child protection built-in as standard

We believe that software should help to protect children from unwanted messaging. We have built-in automatic features that include copying NOKs or parents in on messages, plus much more.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 Martial Arts club management software, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Martial Arts Club

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives your team and members the key information they quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!


No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" Then main benefits we have found … " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer Ganbaru JiuJitsu Academy - review on Capterra and a Coacha subscriber

Designed to make your life as a martial arts coach easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a Martial Arts club manager designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your students' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day martial arts club management.

Martial Arts software FAQs

What is the real cost of martial arts school software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 members and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.

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What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Members, instructors, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is martial arts attendance software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having martial arts attendance software with your own logo on it really makes your martial arts club look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GFPR compliance!)

There are also FREE Andriod and iOS apps ( https://www.coacha.co.uk/Features/iOS-App-Android-App) available for everyone to use too. What’s not to like?

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If I use martial art software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your martial arts club is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love martial arts studio management software that they can download from and integrate your martial arts club’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD) (link to https://www.coacha.co.uk/More/Making-Tax-Digital-in-Sport/MTD-Membership-Software).

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Do I need a card reader to take payments if I use martial art school software?

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your martial arts club look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best martial arts class management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system (link to https://www.coacha.co.uk/Features/Money-Subscription-Management) means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

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Does martial art school management software help me if I have an emergency?

When looking for a hand with martial arts school management, be sure to choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever martial arts software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

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What stats and figures can I get from martial art software?

Performance, attendance, and financial data are crucial for any martial arts club that wants to stay at the top of their game. The best software for martial arts school should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.

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With martial art management software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes martial arts clubs. The very fact that you choose to use martial arts software (free download here) (link to trial sign up page) itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Martial arts management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers too?

Any martial arts membership software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your martial arts club’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any martial arts school management software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can I get martial arts management software free?

If you’re after a free martial arts software, then why not try Coacha Lite which is completely FREE Membership Management Software?

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Can people book on to classes themselves?

Not all martial arts software allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your members can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many martial arts clubs have term time/seasonal classes. The best martial arts software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my martial arts studio classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some martial arts studio software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s martial arts attendance app, you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does martial arts studio management software help with safeguarding children?

When performing a martial arts school software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using martial art management software?

Check out independent software for martial arts school reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with martial arts management software?

Being able to select and control who receives your messages from your martial arts attendance app is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your martial arts club management software, Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, members of a certain class, to a specific group, or to everyone ... you're in total control.

Go on, start making life easier for yourself

You know it makes sense. You've been putting it off, but you know you need to do it ...

Martial Arts Management Software FAQs – Part II

What are the main benefits of using martial art management software like Coacha?

The Coacha martial art management software offers many benefits that other free martial arts software often does not – such as, the ability to group members by defining your own categories, the contact tracing feature, setting up automated payment plans, class times and schedules management, and so much more.

You can find the complete list of features here.

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Who is Coacha for?

Coacha is a martial arts management software for free which helps martial arts coaches do what they love: teaching and training students in a specific martial art.

Featuring a simple yet powerful interface, our free martial arts software cuts your admin time in half, keeping all your students’ details handy, no matter where you may be. As long as you have a mobile device with an internet connection, you will never miss out on payments, or for example, have any of your students miss out on an important announcement.

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Is the Coacha martial art school software compatible with certain mobile devices only?

Coacha has a dedicated martial arts attendance app for both iOS and Android! The iOS version of our martial arts attendance app works on all Apple devices released so far, giving your team and registered members’ key information within seconds.

The Android app of our martial art school software happens to be just as popular as the iOS version. All team members are catered to, making your life as a martial arts coach much, much easier!

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If I add more members to my martial arts membership software, will I have to pay more?

When you add more members to your club – whether it’s another 50 or 100+ members – the majority of martial art school management software will charge you.

Coacha being a leading martial arts school app, does not ask you to pay more every time you add a member – and that remains the same whether you start with 10 members and want to add 20 more, or up to 200+ eventually! We don’t charge anything extra for adding members to your martial arts attendance software.

Just keep paying the monthly subscription fee and you’re golden!

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Does the Coacha martial arts attendance software work on a contract-based system?

No – unlike other martial arts management software, we do not lock you into a contract, so you never have to worry about annual renewal fees or signing any papers just to use our fantastic martial arts club software!

We don’t make any money at all from your transactions, but other martial arts school management software available for free do, so exercise caution and check their T&Cs considering them!

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What if I want to cancel my Coacha membership?

Since the Coacha martial arts school app does not require any contract, you can cancel at any time by simply cancelling from within your club settings in Coacha.

Don’t worry, all your details and members will remain in our martial arts school management software, along with everyone’s personal information which is kept safe at all times. When you’re ready to resume your membership with the Coacha martial arts membership software, just pay the same ultra-low monthly fee and continue using it where you left off!

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What are the main features of your martial art school management software?

The Coacha martial arts club software offers many exciting features to make the life of martial arts schools and coaches a lot easier:

  • Get paid on time, every time. Set rolling subscriptions or membership fees and collect one-off payments for apparel or other extras. Seamless Stripe and GoCardless integration offer the cheapest transaction rates.
  • The martial arts management software automatically creates digital registers for every class you add.
  • Attendance tracking and note-saving for individual profiles allows your entire coaching team to stay in the loop regarding students’ progress.
  • Special COVID19 features like Self Reporting, Virtual Classes and Quarantining helps you comply with official guidelines and keeps you updated on new ones.

Like what you see so far about our martial arts class management software? Subscribe now and try out a 14-day trial.

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Why choose Coacha over other martial arts class management software?

Coacha has been built by individuals who truly understand the pressure martial arts instructors and trainers feel while managing parents, classes, fees, and so many admin-related functions. One of our co-founders has been practising martial arts for nearly 30 years.

This need for a robust martial arts software stemmed from his passion and this is what led to the inception of our leading martial arts school management software. Its underlying design helps you manage and focus on the things you love: teaching and training. The powerful software and simple-to-use interface literally cuts admin time in half, ensuring that your students’ details are always on hand and you never have to deal with missed payments.

The Coacha martial arts management software free is a major step forward when it comes to managing your martial arts classes.

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How much does a martial arts school software like Coacha cost to use?

We like to keep things very simple here in order to help people make the most of our martial arts school software in a highly cost-effective way.

Coacha requires a monthly subscription of £25 only to use. There are no registration charges or contract-based fees to worry about!

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I’m not a web-savvy martial arts instructor. Is Coacha still easy to use?

Yes! The Coacha martial arts club management software is very easy to use. The straightforward yet powerful interface has everything you need to start adding members, collect fees, carry out day-to-day admin, and much more.

If you require any assistance at all to get familiar with our leading martial arts club management software, our support team is always available to assist.

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Will I save time and money while using Coacha?

Absolutely! The Coacha martial art software has been designed with this primary function in mind: to help you save lots of time and money by automating common day-to-day admin functions.

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Is Coacha available as a martial art software app only?

No, it’s a cloud based platform as well so you can access it from any device, anywhere and at any time. Coacha is available as a martial arts software free to download from the App Store or Google Play Store. All you need is an Android or iOS compatible device to start using it.

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In which countries can I use the Coacha martial arts software for free?

Coacha can be used in the UK, US, Australia, Canada and the EU at the moment. However, we’re doing whatever possible to expand support to more countries around the world, so that martial arts practitioners and schools everywhere can enjoy this martial arts school management software for free!

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Do I need to install any software on my mobile device to use Coacha?

Well, yes. The Coacha software for martial arts school is a web-based app, so all you need is a good internet connection, so you can quickly download it from the App Store or Google Play Store and start using all its available features seamlessly.

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Is my data safe while using your software for martial arts school?

You’re data is completely safe and secure at all times, as our servers are integrated with the latest security protocols. Plus, we backup your personal information on a regular basis to secondary systems hosted on ultra-secure cloud based servers.

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How can a martial arts studio management software help my academy or how has it helped other martial arts schools/academies?

The Coacha martial arts studio management software ensures that you’re spending your valuable time on all the right things. It helps you automate daily tasks which are often tedious and very time-consuming, so you can follow your goals and passion of training students to be the best in their respective martial art.

Our martial arts school management app also helps you spot certain trends and patterns to help you make better informed business decisions. And when your school grows, the extra students and admin demands will never slow you down – because you have the Coacha martial arts school management app in your corner!

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I cancelled a membership by mistake. Is there any way to fix this?

Memberships for using the Coacha martial arts studio software work on a monthly basis only. But if you’ve cancelled it by mistake, then when you try to login next, you’ll be presented with the payment screen. Simply fill in your details again and you’ll get instant access so you can carry on where you left off. Alternatively, contact our support team to have your membership reinstated.

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Which countries does the Coacha martial arts studio software accept credit cards from?

At the moment, you can accept members’ payments from the UK, EU, US, Canada and Australia. We’re constantly working to add support for more countries to the Coacha Judo software.

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Can I upgrade or downgrade my membership while using your martial arts or Judo software?

There is no need to upgrade or downgrade as you enjoy all of Coacha’s Judo software feature sets for an unbelievably low £25 monthly fee!

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Can I get a free Judo Software?

Yes you can. Simply sign up for the 14 day free trial of Coacha. You’ll get to see and use all of the functionality completely free. Then, when your trial expires, select the ‘Coacha Lite’ option and you’re off. There are limitations on the features that you can use in the free version, but many smaller clubs find this sufficient. You can, of course, upgrade to the full version of Coacha again at any time. Want to know more? Just click here: free membership software

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

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