Easy to set up & use membership management software & FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full booking system, and ensure you get paid on time. FREE Apps and a Member Portal, Attendance Registers and Safeguarding & Covid19 tools come with Coacha too. It's also GDPR compliant.  

Plus much, much more.

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Amazing membership management software

Coacha is an amazing product and we would be struggling without it. All our member records are now updated and we are now able to email certain membership groups within the club. The amount of time we are saving on administration is huge. The app on the phone is brilliant as the Coaches now use this for the register and we are able to check membership status on mobile devices/iPad at any time. There is no need to chase for payments as Coacha does it all.

Raj Patel - review on Capterra and a Coacha subscriber

What's in it for you, your staff and your members?

club management
Unlimited members & staff

Whether you have 50 members or 5,000 members, 1 member of staff or 1,000, you still pay the same monthly fee. Coacha’s membership management software has none of this ‘charge by the member’ nonsense. Perfect if you're looking to grow. Perfect if you already have lots of members.

membership software
Unlimited subs & payments

Take complete control over your finances. Set up subscriptions with recurring card payments / direct debits, take one-off payments and record cash, standing orders and BACS transfers. Even send a payment request by email so your members can pay you remotely.

Unlimited booking system

Do you want to reduce the time you spend manually booking people onto sessions or events? By using Coacha's online membership system your members and clients can book directly. Whether regular classes, one off events, block booking or simply 1-2-1 sessions - you're covered.

club management

Unlimited use of apps

Easy to download, easy to set up, easy to use. For use by staff, members, and parents/NOKs. What’s more, with Coacha Custom you can add your own logo and colours so it looks like your very own personalsied App!

Unlimited & FREE emails

Emails you send through Coacha look like they come directly from you. This means people are more likely to open and reply to them as they have your name in them. If they reply, the email hits your inbox so you can carry on the conversation directly in your email editor. And you can do this as many times as you like every month.

Unlimited classes & registers

As soon as you set up any type of class, session or event, registers are automatically generated. Checking people in is super easily and quickly, or they can check themselves in. The registers also have quick access to emergency and medical info, plus they work offline and without internet access - a feature very few of our competitors have

membership management
Unlimited happy people!

You get your own Member Portal and Apps with our membership management software. People can see: their personal data; what they've spent (and get receipts); your club timetable; club notices; and more. They can do everything themselves without you having to do anything. Win, win!

Unlimited stats & reports

Do you feel you're lacking stats that chould help with your club management? Coacha gives you all the info you need to find out how things are going. From financial exports (which you can upload to your accounts software) to reports on attendance and class popularity, plus so much more.

members management software
Attendance tracking

Having trouble understanding who was where, and when? Well not anymore with Coacha's super easy-to-use attendance system. You can even lock registers so that your members can sign themselves in when they arrive without accessing the rest of your account or device!

Membership signup form

Never input members data again. Your bespoke Coacha software membership sign up form is customisable and unique to you. You can even get members to agree to your various club policies and documents in a few easy clicks. And when you update them, they're reminded to take a look too.

sports club management software UK
Super secure, super fast

Coacha's membership manager software is built on the latest (and fastest) technology. Not only that, but your club membership software data is secured behind world class-security measures. Club management tools simply don't get any better than this.

Get the message out there

Email and text your people in just a few clicks. Message everyone in a class/session, just one group, or the entire club. And with NSPCC CPSU safeguarding best practice for ocommunications built in, the right people get the right messages every time.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your membership management too?

Got a few minutes to check out our Coacha Demo Video?

Our boffins have produced a demo video which helps with about 80% of people’s commonly asked questions. It starts with the ‘Dashboard’ top left in Coacha then takes you through all of the sections. Watch the whole thing or just skip to any relevant bit you want to explore.

Fancy having your own branded software? And branded iOS & Android Apps?

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too?

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager? Well, now you can with Coacha Custom!

Find out more

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates, nor the use of our iOS & Android Apps. Above all though, we don't add silly amounts of money on top of transaction fees.
Few providers can make all of these claims. But we can.

Streamlined and efficient

Where to start? First of all, the ease of use and simplicity of this software means even the non-computer savvy user can easily work this software. The sign-up form contains all of the questions you need, and you can add more. The payment system was setup with ease … a timesaver for the clubs treasurer. All of my coaches have access to the details they need, and nothing more which keeps it even simpler for them. If you have a club that has membership fees and want to jump into the 21st century, then Coacha is exactly what you need.

Mark Jackson – Darlington Spraire Lads & Lasses Football Club - review on Capterra & Coacha subscriber


You can save time, money and hassle by using Coacha's membership software ...

You can simplify and automate all of the time-consuming tasks associated with membership management - many of them you can just ‘set and forget'. Here's a few of them...

Set and forget payments

Once you've set up payments, they will be taken automatically each month and we'll let you know if anything goes wrong.

Automatic generation

Things like registers are generated automatically so they're ready for you to quickly check people in on the day. Reduced queues, admin and stress whilst improving your club management.

Membership registration

Your bespoke 'club signup form' allows people to sign up to your club, classes / sessions and payment plans. Coacha then automatically adds members to your club once you approve them.

No risk. No card needed. No commitment. No brainer.

Enjoy all of Coacha's software for membership features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Still have questions? 

Choosing to automate your club management is a step that, once taken, will make your life easier. But that first step can be the biggest! Here are some of the most common questions we get asked about our membership management software by people in the same position you are now...

Membership Management Software FAQs

With your membership software for club management, do you add extra on top of transactions fees?

We don’t make money out of your transactions. Nearly all other membership management software packages do. What’s more, with Coacha you won’t pay extra if you have lots of members or you grow. There’s one flat monthly fee for any size of club. Amazing functionality at an amazing price - unlike with most other membership softwares.


How easy is Coacha membership software to set up?

VERY EASY - but then again, all software for membership providers say that. Coacha's club membership software genuinely is though. Not only is it easy for you to set up, but we also offer a completely free setup service - what could be better than that? We get that you're super busy so we're happy to do all the work for you to get your software membership management up and running.


I'm after membership software with Apps too?

Not a problem. Reduce the time it takes to deal with members by getting them to use Coacha's App. You and your members get access to our FREE iOS & Android Apps. No good membership management software package would be complete without them.


I need membership manager software to help with GDPR?

Just by using Coacha you'll be well on your way to becoming GDPR compliant. Members can access their personal data and download it without having to come to you. With all data held on UK servers (including backups) there are no data export issues to worry about either. Win win!


I need membership manager software that will allow me to take payments. Does Coacha?

Yes it does. You can manage all of your money in Coacha's software for membership as we've partnered with world class providers, Stripe & GoCardless. We use them to process the all transactions and subscriptions without adding to their fees. Most membership management software providers add to these fees - so check their small print.


I know I'll need support - software for club membership is all pretty daunting to me!!

Helping and supporting our subscribers (and their members) is top of our list of priorities. With in app support, email and text support, our boffins are uber responsive - and very friendly too! Our membership software also has amazing 'how to' directories and instructional videos too. Coacha - software for membership management at its best!


What is the best membership software?

We have actually been asked this quite a lot. We believe that the best membership software should be five things. 1 - very easy to set up and use;  2 - low cost (monthly fees and with transactions) 3: offer amazing support; 4: be transparent ( transaction fees again!); 5 - have a team that love what they are doing!


Will membership software help me tackle Covid19?

It certainly should do especially if it has built in 'Track & Trace' features. With lots of membership club software providers out there, select one that enables people to self-report if they have been effected by Covid in any way. One that will then automatically report to you the other members that they have been in contact with so you can pass this info on to them. Coacha has this as standard in both our Premium and Lite membership management software (UK) packages.


I run an association and I need new software - membership management is top of my list. Will Coacha work for us as we're not a sports club?

Absolutely yes it will. Wherever you have people, venues, money, events, personal data and communications to deal with, Coacha's membership softwares will work for you. No matter how many users, members, or staff you have Coacha provides the best membership software at the best price with the best customer service.


What’s best - web based club membership software, or membership apps?

Why choose between the two? Why not have web based membership software and membership apps at the same time? Generally, the best membership software will offer apps as part of your subscription. They should be free and easy to use (and download) and automatically synch with the web based membership management software that they are a part of.


What’s best - web based club membership software, or membership apps?

Why choose between the two? Why not have web based membership software and membership apps at the same time? Generally, the best membership software will offer apps as part of your subscription. They should be free and easy to use (and download) and automatically synch with the web based membership management software that they are a part of.


I’d like to get the best club membership software possible. What should I look out for?

If you’re looking of the best membership software, then keep an eye out for the following:

  • LOW COST transaction fees that aren’t added to by the software provider
  • UNLIMITED members, staff, admins, member groups, classes / sessions, attendance registers, emails and subscription plans
  • EASY to set up and use – for both you and your people
  • FREE bespoke ‘Member Portal’
  • FREE iOS & Android Apps
  • UNLIMITED support
  • HELPFUL staff with club management backgrounds


Membership apps and software for membership management - are they the same?

Kind of, yes, they can be. Although with dedicated club membership apps you can only manage membership data through the app itself which can be awkward on mobile devices. And, a dedicated online membership system usually doesn't come with membership apps and only work in web browsers. The best membership management software though (Coacha being one of them) has the best of both worlds. Membership apps (iOS & Android) and an online membership system. Click here for more on sports team apps.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Membership Management Apps & Software for any type of club, organisation or society.

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