Easy to set up & use Pilates Studio Management Booking software with FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full Booking System and Store Front, and ensure you always get paid on time. FREE Apps, a Member Portal, Website Integration, Attendance Registers and Advanced Safeguarding tools all come with Coacha too. It's also GDPR compliant and constantly updated with new feature sets at no extra charge.

Plus much, much more.

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Streamlined and efficient

Where to start? First of all, the ease of use and simplicity of this software means even the non-computer savvy user can easily work this software. The sign-up form contains all of the questions you need, and you can add more. The payment system was setup with ease … a timesaver for the clubs treasurer. All of my coaches have access to the details they need, and nothing more which keeps it even simpler for them. If you have a club that has membership fees and want to jump into the 21st century, then Coacha is exactly what you need.

Mark Jackson – review on Capterra and a Coacha subscriber

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Timeslot management

Complete control over your timeslots and their ability to be booked. In just a few taps or clicks, you can open up timeslot's for clients to book and pay for a private session.

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Pay on booking features

Need clients to pay for a private session when they book? No problem. Our personal training booking system gives you multiple payment options, from cash to direct debit to card payment.

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Record your hours

Know exactly how many hours you have worked over a specific time period with our timesheet feature. You can even export the data and integrate to your accountancy software.

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Multiple types of session

From 1-2-1 timeslots to small private groups, this feature has you covered. It can even help if you run several separate 1-2-1s in the same time slot.

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In app booking

Your clients can log into the Coacha iOS / Android apps on their phones or tablets and book their time with you straight away. Just a couple of taps or clicks and they are all done!

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Cancelation management

Sometimes people need to cancel, but often forget to let you know. Our system tells you straight away if a client isn't coming and opens up the session for rebooking.

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Member zone bookings

When your clients login to Coacha on a PC or MAC, they get the full Coacha experience. Here they will find all the controls and features needed to book their private sessions.

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Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions and all other fees and one-off payments using Coacha’s payment partners Stripe & GoCardless. Not only are the extremely secure but they are the cheapest in the market.

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Medical info always to hand

Your clients are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

Embed Coacha on websites

With a simple bit of code you can display info from Coacha on your own website. All it takes is an iFrame and you’re good to go. Let members and non-members alike see sessions and events, and book directly from your own website.

No website? No worries! 

With Coacha, we can host your Public Pages for you. No extra cost, no hidden surprises, just completely free webpages. Get your classes, sessions, events, courses, membership sign up, and more, all on the web – no web programming necessary!

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your club expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 Pilates booking system, we don't believe you should pay more for putting in the work and growing your club. So, whether you've just recently started off with 20 people, or are an established club with 100+, you will always pay one very reasonable, fixed price. 

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected at your Pilates Classes

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information needed quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!

Add your logo & colours to Coacha

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too? Well, now you can with the Coacha Custom Plan! 

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager. 

" The main benefits we have found so far are… . " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra and a Coacha subscriber

Designed to make your life as a Pilates Instructor easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a Pilates studio software designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your clients' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day Pilates class management.

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Got a few minutes to check out our  Coacha Demo Video?

Our boffins have produced a demo video which helps with about 80% of people’s commonly asked questions. It starts with the ‘Dashboard’ top left in Coacha then takes you through all of the sections. Watch the whole thing or just skip to any relevant bit you want to explore.

Sell Products Online with 'Custom Store'*

Sell online using this additional new feature set that is included with the Coacha Custom Plan. With the ability to sell unlimited items, you can quickly and easily sell products, kit, holiday camps, awards, and much more besides. 

Keep everything under one roof and save money on expensive online store and eCommerce transaction fees.  No cross referencing different software. No inconvenient multiple logins for your members and parents. Quickly see whose ordered what, and when, and how much they’ve spent.

Coacha is renowned for being intuitive and easy to use and our team of designers, developers and UI experts have made it almost child’s play to use the Store feature.

(* included in Coacha's FREE 14 day trial, then available as part of the Coacha Custom Payment Plan).

Pilates Studio Booking System FAQs

What are the limits with Coacha's Pilates booking system?

There really are no limits. You have unlimited everything with Coacha. Clients, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.


Is Pilates booking software easy for clients & parents to use?

If you want clients and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having Pilates booking software with your own logo on it really makes your Pilates business look professional and well organised.

What’s more, clients get to see all the personal info you have on them and they can update and/or download it if they want (great for your club’s GDPR compliance!)

There are also FREE Andriod and iOS apps available for everyone to use too. What’s not to like?


If I use Pilates booking software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your Pilates business is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love Pilates management software that they can download from and integrate your Pilates business financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)


Do I need a card reader to take payments if I use Pilates studio software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a client to pay for a one off item such as a mat? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your Pilates business look professional and well organised.


What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best Pilates booking software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…


Does Pilates management software help me if I have an emergency?

When looking for the best Pilates studio management software or a Pilates booking app, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your clients.

Also, make sure that whatever Pilates booking software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again. Great for out in the middle of a field, or indoors in a gym with thick concrete walls and zero reception.


What stats and figures can I get from Pilates management software?

Performance, attendance, and financial data are crucial for any Pilates studio that wants to stay at the top of their game. A Pilates scheduling app should show you instantly your client attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your club.


With Pilates studio booking software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes sports clubs. The very fact that you choose to use Pilates booking software (free download here ) itself will show that you have data protection built into the running of your club.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Pilates booking system with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your club compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.


Can I get free attendance registers too?

Any Pilates studio management software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your Pilates business’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add clients in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your clients log in, they get to see what's on straight away. This is essential in any Pilates booking system or Pilates class booking app.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.


Can people book on to Pilates classes themselves?

Not all Pilates studio management software (UK or overseas) allows clients to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your clients can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your clients can simply log into your Member Portal and book up in just a few taps or clicks.


I only operate during term time – does this matter?

Many Pilates businesses have term time/seasonal classes. The best Pilates studio management software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.


I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some Pilates studio management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s Pilates booking system pilates management software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new client. Then, after the class, you can go back and add more of their details in when you have more time.


Does an Pilates scheduling software help with safeguarding children?

When performing a Pilates studio software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other clients, staff, parents and even your safeguarding officer.


Can I send text messages to people using Pilates scheduling software?

Check out independent Pilates booking software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!


I only want to message specific people. Can I do this with Pilates scheduling software?

Being able to select and control who receives your messages is very important. You really don’t want to bombard people with messages not relevant to them.

Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, clients of a certain class, to a specific group, or to everyone ... you're in total control.


Can I get pilates studio management software free?

If you’re after a pilates studio management software free download, then why not try Coacha Lite which is completely FREE Membership Management Software?

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Pilates Booking App FAQs

How does billing work in your Pilates booking app?

Billing in the Coacha Pilates booking app is a simple and straightforward affair – simply connect it to your Stripe or GoCardless account (or both) and members will easily be able to pay you each month in a cashless way.


Does the Pilates booking app allow me to make new bookings on behalf of my clients?

Oh yes, it does! Our Pilates booking app gives you complete control over client bookings, so when you want to add a booking on behalf of a client, you can do so conveniently, no matter where you are. Your client(s) will see the booking in their Pilates booking app account too.


How do I make a new booking in the Pilates booking app?

Real simple: launch your Pilates booking software, and from the main menu on top, you will see a ‘New Booking’ option. Click on that, follow the on-screen instructions and you’re golden.


Does the Pilates booking software support recurring billing – both for myself and my clients?

It does, indeed! The Coacha Pilates booking software billing system works on a recurring basis (unless you switch it off from the options), so when it’s time to renew your monthly membership, the amount will automatically be deducted from your GoCardless account.

As for your clients, the subscription renewal date you set in your Pilates booking software is the date they will get billed each month. You also have the option to enable recurring billing on the same date. So, when it’s time for them to pay their fee, clients will get a notification through the Pilates booking software, after which the appropriate amount will be sent to you as soon as they pay. If you need a payment receipt, you can use the bespoke Member Portal in your Pilates booking software to download it.


If I want to cancel a session or studio activity, can your Pilates booking software help me with that?

Yes – in the event that you want to postpone or cancel a session, you can use the email or SMS feature of your Pilates booking system to let everyone know. You can send as many email and/or SMS notifications as you like.


Does the Pilates booking system support an unlimited number of emails and/or SMS messages? Are they free?

With emails, yes, you can send as many as you like through the Pilates booking system, and they don’t cost a penny. For SMS messages, you can still send an unlimited number each month but we do need to charge you between 4p and 5.5p, depending on the number of characters in the message. It’s a ridiculously low rate to begin with for sending text messages through a Pilates booking system – as low as any other Pilates booking system available online, in fact, lower than most!


I need help, I forgot my password to the Pilates booking system! What do I do?

You’ve nothing to worry about! All your data remains safe in the Coacha Pilates booking system until the next time you log in.

Simply open your Pilates management software, go to the top-right corner of the screen where it tells you to login. Under the login credentials fields, you’ll find ‘forgot password’. Just click on that link and your new login credentials will be sent to you within seconds.

While we’re talking about this, we recommend that you set a password that’s easy to remember but at the same time also includes a combination of letters, numbers and special characters. It’s best to write it down or save it in your phone for safekeeping.


Why isn’t the Pilates management software accepting my card payment?

Whilst Coacha itself works with all major credit and debit cards, you will need a Current Account to set up your payments to us here at Coacha for your subscription. If you’re still experiencing issues while trying to use your debit card with the Pilates management software, please make sure that:

  • You have sufficient funds on the card(s).
  • The CW number you entered is correct.
  • You haven’t exceeded your card spending limit for the day.
  • Your card has online recurring purchases enabled by your bank.
  • Your card hasn’t expired.
  • Double check to make sure your card is supported by the Pilates management software (so make sure it isn’t a Credit Card).

If all of the above are in the ‘negative’, then you may need to remove your card and add it again. With all of this said, you may still experience issues with your card while using the Pilates management software due to your provider’s online payment facility being temporary down. We apologise in advance if this is the case, as these circumstances are beyond our control.


I need to update the bank account details that I pay for the Pilates management software from. How do I do that?

Oh, it’s easy – open your Pilates management software and go to your main dashboard. Click the icon, then select the Club Settings tab. From here, you can click the green ‘Update Bank Details’ button and update the bank account details in the Pilates class scheduling software.


Does your Pilates class scheduling software support cash or EFT?

Yes, our Pilates class software supports cash and EFTs in case you prefer that billing method.


What other kinds of billing methods are supported by the Pilates class software?

The Coacha Pilates scheduling software supports direct debits, record cash, bank transfer, Standing Orders and BAC transfers.


What happens to overdue payments in the Pilates scheduling software, either from my end or my clients’?

Everything is automated in the Pilates scheduling software, so you don’t have to worry about a thing. When members subscribe (or when you start using Coacha), it will automatically send you or them reminders for upcoming payment dates, or even failed payments for that matter. If you’re using a free trial version of the Pilates scheduling software, it will automatically ask you to become a member. That’s the date your membership will begin.

So again – no need to worry about anything at all – payment schedules and the relevant reminders are all automated in our Pilates scheduling software, so that neither you nor your clients ever miss a payment.


Who can I get in touch with regarding refunds?

We do not offer refunds for using the Pilates scheduling software and there are primarily two reasons behind this:

  • We offer a completely FREE 14-day trial of the Pilates scheduling software, allowing you to get a feel for all the features included in the paid version.
  • With a low monthly fee for using the Pilates scheduling system means you’re already paying a super-competitive rate. We’re willing to bet you won’t find another Pilates scheduling system which offers a rate this low, and that too with absolutely no hidden or additional charges throughout the year!


Can I register the Coacha Pilates software with more than one business or studio?

You can run multiple venues under the same business name, no matter where they are located. The Coacha Pilates software offers individual licences to use for one organisation at a time. So, if you want to register more businesses or want to use it with different business names, for example, you will need to pay the monthly charge separately for that.


On which platforms can I use your Pilates software?

The Coacha Pilates software is available to use on all iOS and Android devices, as well as Windows and Mac-based PCs and laptops. Additionally, you can even use the Pilates software on the newest PlayStation and Xbox consoles!


Do I have to pay the monthly charge before or at the end of each month?

When the free trial for your Pilates software expires, you will be asked to select a payment plan – so, in order to continue using Coacha, the fee will be collected in advance for each month. The monthly anniversary of the day you sign up for the paid version of Coacha will set the date for all of your recurring monthly payments to us at Coacha.


Is it really such a low monthly fee to use the Pilates software? No hidden charges or annual charges?

Sounds crazy, right? We initially thought so too! But after researching on the prices of other Pilates studio booking software and checking out a handful of Pilates software reviews, we discovered that most Pilates studio booking software were charging way too much and even finding clever ways to sneak in additional charges in the form of annual renewals, setup fee, cancellations fee, etc.

With Coacha as your Pilates studio booking software, there’s no such thing as an additional charge, other than transaction fees straight from GoCardless or Stripe, and the ridiculously low 4p-5.5p we charge per text message.


I’ve read many Pilates software reviews where companies claim that Pilates studio booking software can help grow my business and attract more clients. Does your Pilates studio booking software help with this?

Well, on the one hand, we want to tell you not to believe everything Pilates software reviews say because some of them can be misleading especially when it comes to the price – but the bit about Pilates studio booking software helping to grow your business and win over more clients: absolutely true!

The Coacha Pilates studio booking software, for example, makes it super-simple to communicate with your clients and keep them updated on everything that’s happening within the studio. As you’re probably aware, there’s nothing that clients love more than prompt communication with their studio and the ability to talk to them directly or make payments each month in a cashless way, for instance. Our Pilates studio booking software helps you do all that and much more – which indirectly grows your business and helps you retain existing clients even better and attract new ones too (through word of mouth).


Is it possible to add business and/or staff holiday days in the Pilates studio booking software so that my clients automatically know “we are off” and won’t be able to take bookings?

It is! Business closure days and staff holidays can be added to your dates and times of operation so that any scheduled activities do not take place during this time, and subsequently, bookings are not open to clients from within the Pilates studio booking system. You can set the days or dates in your calendar from your main web based Coacha Login.


I’ve read many Pilates software reviews where it says a Pilates studio booking system is either too expensive or not worth the investment. Is this also true of your Pilates studio booking system?

Let’s set the record straight: the majority of Pilates software reviews are not 100% honest and impartial, and are usually “paid” to make certain kinds of Pilates studio booking systems appear more superior than others.

Furthermore, Pilates software reviews often don’t give a completely upfront picture of what a certain Pilates studio booking system can or cannot do. So, let’s say if you read in one of the Pilates software reviews that “this one” or “that one” can help you grow your client base by over 300% in x number of months, don’t take their word for it!

As far as our Pilates studio booking system, we like to keep things completely honest and transparent: we pride ourselves in offering one of the most competitive prices in the market and do not give false hopes or make empty promises – because increasing your client base and growing the business squarely comes down to your own marketing tactics and business acumen.

With that said, a Pilates studio booking system like Coacha can certainly complement a robust sales and marketing plan, by facilitating communication and making it convenient for your clients to stay in the know about what’s going on. That can indirectly help you grow the business.


Is it possible to import my data from another Pilates studio management software?

Definitely possible! The ‘Mass Import’ feature in our Pilates studio management software allows you to do just that: add an existing members list in a few taps. Just download the Member Import Spreadsheet via the Pilates studio management software and add your data to it, ensuring that the correct data is transferred from your spreadsheet into the appropriate columns within Coacha’s spreadsheet.


How many payment integrations do you offer in the Pilates studio management software?

Even though you’ll find that most Pilates studio management software offer dozens of payment integrations, have you ever wondered how many of these are actually useful and don’t ‘sneakily’ transfer some of the charges to you?

This is why we’ve chosen Stripe and GoCardless specifically to integrate with our Pilates studio management software as they have some of the lowest rates in the market while still offering the same fantastic service you expect from the other premium payment providers. And combined, they enable you to take the most common forms of payment.


Can I link the Pilates studio management software with my Instagram account?

We understand that this may be really useful from a marketing standpoint – unfortunately, the Coacha Pilates studio software is not meant to be used as a marketing tool, and therefore, does not integrate with any social media platforms – even though it does indirectly help you in multiple ways to attract more clients.


Can I upload my own waiver or T&Cs in the Pilates studio software for clients to sign online?

Yes – you will need to upload you own T&C template in the Pilates studio software for clients to agree to online.

Each time you upload a new T&C template to the Pilates studio software, it will alert your clients that a newer version is available to view, so that they can agree to it at the earliest – giving both parties complete peace of mind.


How many staff members can I add to the Pilates studio software?

As many as you like – there’s no limit whatsoever to the number of staff members or clients you want to add to your Pilates studio software.


Are there additional charges for adding more members?

Not with our Pilates studio software! Add as many members as you like and pay the same fantastic low monthly fee!

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't draw you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

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