Vastly simplify your Personal Trainer bookings & admin

Coacha will save you lots of time and help organise your admin. It has a booking system, enhanced COVID19 features, and ensures you get paid on time. You also get a client portal, attendance registers and enhanced safeguarding. Coacha is GDPR compliant too. Plus much, much more.

Just £25pcm - NO HIDDEN EXTRAS

Start your FREE trial today

personal training booking system

Very pleased - The customer support we receive is excellent, friendly, personable and quick to respond.

Coacha was affordable for us and very importantly had a model that didn't take more of our income as we became more successful. The system also looked pleasing to the eye and appeared to have the momentum of ongoing development behind it. This is a very well thought out piece of software.

Andrew Webb - review on Capterra & Coacha subscriber

pt booking system

Timeslot management

Complete control over your timeslots and their ability to be booked. In just a few taps or clicks, you can open up timeslot's for clients to book and pay for a private session.

personal training appointment scheduler

Pay on booking features

Need clients to pay for a private session when they book? No problem. Our personal training booking system gives you multiple payment options, from cash to direct debit to card payment.

personal trainer scheduling app

Record your hours

Know exactly how many hours you have worked over a specific time period with our timesheet feature. You can even export the data and integrate to your accountancy software.

pt studio management software

Multiple types of session

From 1-2-1 timeslots to small private groups, this feature has you covered. It can even help if you run several separate 1-2-1s in the same time slot.

software personal trainer

In app booking

Your clients can log into the Coacha iOS / Android apps on their phones or tablets and book their time with you straight away. Just a couple of taps or clicks and they are all done!

personal trainer management software

Cancelation management

Sometimes people need to cancel, but often forget to let you know. Our system tells you straight away if a client isn't coming and opens up the session for rebooking.

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Member zone bookings

When your clients login to Coacha on a PC or MAC, they get the full Coacha experience. Here they will find all the controls and features needed to book their private sessions.

pt booking system

Get paid on time, every time

Getting paid for your hard work has never been simpler. Take rolling subscriptions and all other fees and one-off payments using Coacha’s payment partners Stripe & GoCardless. Not only are the extremely secure but they are the cheapest in the market.

personal training appointment scheduler

Medical info always to hand

Your clients are a tough bunch, but accidents do happen. When they do, Coacha ensures people’s medial & emergency info is to hand immediately. You save precious time that in extreme cases can prevent live changing injuries and even save lives.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?

We don't charge you more if you grow!

If your PT business expands, some organisations will charge you more in subscription fees. At Coacha, the no.1 PT booking system software, we don't believe you should pay more for putting in the work and growing your business. So, whether you've just recently started off with just a few clients, or are an established PT business with 100+, you will always pay one very reasonable, fixed price. 

Absolutely no hidden obligations

We don't believe in locking you into a contract, so there are no annual fees to pay or papers to sign. Unlike with some of our competitors who offer ‘FREE Software’, we don’t insist you put all of your finances through Coacha. We don’t make any money from your transactions at all – other companies out there do, so be careful!

No fixed term contracts - cancel any time

While we're confident you'll love Coacha as much as we do, it's good to know you can cancel at any time. You pay us on a monthly basis – just like with Netflix. And, just like with Netflix, you're free to cancel your subscription with us at any time.
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iOS & Android Apps mean you are always connected with your PT clients

Never be caught without the right information again as Coacha has dedicated Apps for both Android and Apple iOS. Designed for you, your staff and your members / parents, they work on mobiles and tablets such as iPads.

iOS iPhone and iPad

Our iOS App works on all current Apple devices and gives you and your clients the key information needed quickly and conveniently.

Google Android 

The Android App has proven to be as popular as the iOS App. Now everyone is catered for meaning your life will get easier and less stressful!

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

" The main benefits we have found so far are… " 

…management of class times and schedules , invoicing our members via email , the ability to group members together based on our own defined categories and the contact tracing feature … allowing us to select a member and have a very clear breakdown of when and who they took a class with in case of any Covid related queries.

Kevin Arrigan – Treasurer - review on Capterra & Coacha subscriber

Designed to make your life as a PT instructor easier ...

With years of coaching experience, our co-founders understand what it takes to manage parents, classes and money. That's what has enabled us to create Coacha; a personal training booking system designed to help you focus on the things you love - teaching and training. With a simple but powerful interface that cuts admin time in half, keeps all of your clients' details to hand no matter where you are, and is proven to minimise missed payments, Coacha is the perfect solution for streamlining your day-to-day client management.

Personal Training Software FAQs

With so many personal trainer software providers on the market, it's a confusing (not to mention time-consuming) process to find the right system for you. Here are some frequently asked questions that may help you decide what's right for you.

What is the real cost of personal trainer software?

The devil is in the detail here as many providers hide their true transaction fees. In our mystery shopper research, we found fees as high as 20p + 4% per transaction, compared to Coacah’s 20p + 1%.

It doesn’t sound a lot, but when you add it up over the course of a year, it runs into thousands of ££’s.

For example, if you have 100 clients and charge them £30pcm each, by using LoveAdmin you would pay £2,125pa in transaction fees. With Coacha you would pay only £1,044pa which includes our subscription fee of £25pcm and the transaction fees. So that’s a huge saving of £1,081pa.


What are the limits with Coacha?

There really are no limits. You have unlimited everything with Coacha. Clients, trainers, sessions and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.


Is PT software easy for clients & parents to use?

If you want clients and parents to login to Coacha, then yes, your own bespoke ‘Client Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having a PT booking system with your own logo on it really makes your PT business look professional and well organised.

What’s more, clients get to see all the personal info you have on them and they can update and/or download it if they want (great for your PT businesses GFPR compliance!)

There are also FREE Andriod and iOS apps   available for everyone to use too. What’s not to like?


If I use a personal trainer software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your PT business is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love personal trainer software that they can download from and integrate your PT business’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)  


Do I need a card reader to take payments if I use PT software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a client to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your PT business look professional and well organised.


What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best personal trainer software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…


Does PT software help me if I have an emergency?

When looking for the best PT software, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your clients.

Also, make sure that whatever personal training appointment scheduler you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.


What stats and figures can I get from a PT booking system?

Performance, attendance, and financial data are crucial for any PT business that wants to stay at the top of their game. The personal training appointment scheduler should show you instantly your client attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your Personal Trainer business.


With a personal trainer software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes PTs. The very fact that you choose to use a PT software itself will show that you have data protection built into the running of your PT business .

A bespoke ‘Client Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. A personal training appointment scheduler with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your personal trainer business compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.


Can I get free attendance registers too?

Any personal trainer software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your PT business’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add clients in, set up your sessions and hey presto, your registers are automatically created. When you, your team or your clients log in, they get to see what's on straight away. This is an essential factor to look for in any PT booking system.

Coacha’s advanced attendance register features mean that you can enable sessions that people can book straight on to without coming to you first. On the day of the session itself they can also check themselves again without tying up any of your staff’s time.


Can I get free personal trainer software?

If you’re after a free personal trainer software downloads, then why not try Coacha Lite which is completely FREE Membership Management Software?


Can people book on to sessions themselves?

Not all PT software (UK or overseas) allows clients to book on to sessions directly themselves. However, by enabling ‘make session bookable’ in Coacha you can reduce your time on admin and speed up the way in which your clients can register for sessions.

Great if you run open sessions that people can book onto if they want to attend, and with setting a session size you can ensure that your sessions are never over-subscribed. Your clients can simply log into your Client Portal and book up in just a few taps or clicks.


I only operate during term time – does this matter?

Many PTs with younger clients have term time/seasonal timetables and sessions. The best personal training appointment scheduler should give you the ability to have start and end dates for your sessions as opposed to just weekly or monthly options.

With unlimited sessions and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based sessions as well as events such as one off competitions, or showcases or exhibitions.


I get people turn up unexpectedly to my sessionss – how can I add these people?

It happens. People turn up unexpectedly to a session or event and you know that you need to collect some of their personal details just so they can join in. Some management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s PT booking system, you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new client. Then, after the session, you can go back and add more of their details in when you have more time.


Does free personal trainer software (or paid for) help with safeguarding children?

When performing a personal trainer software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other clients, staff, parents and even your safeguarding officer.


Can I send text messages to people using a PT booking system?

Check out independent PT software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!


I only want to message specific people. Can I do this with a personal training appointment scheduler?

Being able to select and control who receives your messages from your personal trainer software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your PT software UK Coacha enables you to customise who you send your messages to with ease. Send to just your colleagues, clients of a certain session, to a specific group, or to everyone ... you're in total control.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

Online Booking System for Personal Trainers – FAQs

How is the Coacha online booking system for personal trainers different from other apps that call themselves the “best scheduling app for personal trainers”?

While there are many apps out there that have been rated by the designers and users alike as the “best scheduling app for personal trainers”, we’re pretty sure none of them offer the value for money combined with the features that our personal trainer business software does.


Do I get my own website with the Coacha personal trainer business software?

While it does sound like a splendid idea, for an unbelievable price of just £25 a month, you get amazing web-based personal trainer management software that helps you keep your classes nicely organised and takes the burden out of admin tasks, unlike any other personal trainer management software available today.


Can I try your personal trainer scheduling app before I buy?

You certainly can! The Coacha personal trainer scheduling app comes with a free 14-day trial which gives you access absolutely all the features included in the premium/paid version of our personal training appointment scheduler.


What happens when my personal training appointment scheduler free trial expires?

After the 14-day trial for your personal training business software expires, you will be prompted to purchase Coacha for just £25 a month. Once you’ve done so, you’re back in again at exactly the same place you left off with all of your data waiting for you.


What if I want to cancel my membership to your personal training business software?

You can cancel at any time by not renewing your monthly plan when the renewal date arrives. It’s that simple. There’s no contractual binding or hidden cancelling fees, unlike the vast majority of other personal training management software.


Do I have to pay a setup fee for using Coacha’s personal training management software?

Absolutely none whatsoever! Our personal training scheduling software is super-easy to sign up to and get yourself  up and running. Once registered for your free trial, you can download and use the completely free iOS and Android Apps too.


I’m not that computer or internet-savvy. What kind of support can I get while setting up your personal training scheduling software?

Not to worry, many people aren’t and that’s fine. You can contact our support team 24/7 by using the blue ‘Support’ button from within Coacha itself. Our support team can also be reached on and they’re happy to help you get set up with the Coacha personal training scheduling software should you need a hand with anything.


Are my payment details secure when I pay to use the personal training scheduling software?

Yes, 100% secure. When you pay to use our PT booking system, you go through our secure payment processing partners. At Coacha, we never store any credit card information or sensitive payment data.


How many staff members / clients are included in the PT booking system?

As many as you like! Our PT booking system does not have any limits to the number of clients or staff members you want to add, unlike many other PT booking systems available today.


Is my personal data safe and secure in the PT studio management software?

Yes, your data is kept on our secure servers which are encrypted with the latest SSL protocols to keep it safe from prying eyes. Our servers are located in reputable hosting centres throughout the UK, EU, US, Australia and Canada.

Rest assured, when you use our scheduling app for personal trainers, your data will never fall into the wrong hands or misused in any way by anyone, for that matter.


Which payment methods currently work with your scheduling app for personal trainers?

At the moment, the Coacha scheduling app for personal trainers integrates with GoCardless and Stripe, as we believe these two payment providers are among the very best currently in existence.

However, if you have any suggestions on seeing more payment methods integrated with our scheduling app for personal trainers, do let us know.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's features FREE for 14 days. Then pay monthly if you like it. Cancel anytime too!

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