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  • Does your club need an app?

 

A guide to appS FOR CLUBS


With every club, there comes a point where admin/paperwork starts to get too much. This sometimes happens after you see a growth in members or when classes get more popular. When this happens, club life can start to get stressful and disorganized for the person in charge of the admin; and running the club can sometimes become a hinderance.

If you relate to any of the above, it could be time for you to search for an app for clubs to make your life easier. Take a look at the below and ask yourself: is now the time to make the transition to an app?

 


 

1. Do you find yourself misplacing important paperwork?


If your club is still largely paper-based, things can get messy fast. If you store member records, registers, important DBS information etc. all on paper and are prone to misplacing or even losing paperwork, this may be one of the first signs that it’s time to go digital and look for club apps.



 

2. Do you manually create registers?


Realistically, how much of you/your coaches’ time is spent writing out rosters/calculating complicated spreadsheets? Are you coaching less because of this? Is it having a negative impact on you/your coaches’ morale?

You may be heading to class extra early just to get your registers sorted; staying up late, missing precious time with family; or just missing out on time to yourself. Just imagine the time you’d save if you let a club app automatically generate your rosters for you. Also, coaches wouldn't be sharing rosters or misplacing them. This is because each coach would have their own roster on their own device.


 

3. Are you the only person in charge of club admin?


If you’re the club owner or senior coach in your club and are primarily in charge of the admin, you may have your own unique processes tied down. However, others won't be able to help if they can't understand it.

If your club admin was in a simple, easy to use club app, you’d be able to share access to your admin more easily. This means you could split the workload and take some pressure off yourself whilst allowing your coaches some additional responsibility.

 

4. Is your club missing out on fees?


Going through monthly payments and making sure everyone has paid is time consuming. Have you ever gone through your payments to realize some members haven’t been paying for a few weeks (or even months?!)? If so, this probably isn't a happy memory to look back on.

This actually isn’t uncommon for clubs who still run manually. Reconciling payments is hard! One of the main reasons that clubs go digital is because most club apps inform you immediately if a payment fails, and even chases the failed payments for you.

So, although you may end up putting a small part of your budget towards a club app, you may end up saving money in the reduction of missed fees and saving time chasing payments.



 

5. Is your members’ data the most secure it can be?


With new data privacy laws bringing more rights to people and their data, many of your members will be more clued up on how their data should be held and how secure it is. Gold standard practice for data privacy law is storing data electronically.

How professional does your club look if you’re still storing members’ data in paper folders? How much more professional would your club look if you were using a dedicated, secure app for the storage of data? Probably a lot…


 

6. Do members/parents have control over their data?


If a member changes telephone number/address etc., are you the person who needs to change this on the club's records? How many records do you hold for your members? Is it possible you could forget to update one area of their information, leaving you unsure which data is correct?

Also, what is your process when a member requests to see all of the data you hold on them? Will you have to manually gather all data and then provide it to them in a digital format? What happens if you have 20+ of these requests in a week? How much time is that going to take you? A lot.

Many club apps will allow members/parents to update their own data and also allow them to download the data you hold on them; meaning you don’t need to do a thing.

 

7. Is your club losing members?


Chances are, if your club is losing members, there’s probably a reason why. Most people are too polite to give a reason why they’re leaving/pulling their child out of your classes. It may be a good idea to look at your current processes and evaluate what impact they may have on your members.

Are your classes starting late because the coach is trying to find/make sense of the register? Are you chasing them for 5 months’ worth of payments because you hadn’t noticed that their standing order had stopped? Have you misplaced their personal information, meaning that coaches weren’t aware of any medical conditions they may have?

There are lots of reasons members leave clubs; many of which could be resolved, or even avoided in the first place, by using a slick club management app.


 



If the answer is ‘yes’ to at least one of the above questions, you should definitely consider looking into an app for your club. A club management app can help with lots of areas of your admin but perhaps most importantly, can make a huge saving to your club in both money & time.

Sometimes, switching your admin to a new way of doing things can be a little bit intimidating. You may find yourself putting it off for multiple seasons and then being frustrated when things are no better than they were before.

In order to make a productive start in your search for a new system, you should review different apps on the market to see which one works best for your club. Take a look at our ‘How to do a sports team app review’ article and follow the steps to completing a thorough review of each app!

 

Other
Useful Resources


Coacha could save you up to £2,000
Compare your fees against other apps on the market with our free fee calculator!

FREE safeguarding in sport guide
Help your coaches tackle child abuse with our FREE guide to safeguarding in sport.

A club's guide to GDPR in sport
Download our FREE GDPR in sport guide to ensure your club is complying with the important regulations.

Testimonials

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Tovonya Sharisse Raybe

Tovonya Sharisse Raybe

Jul 18, 2018

Coacha is amazing. Long gone are the days when I had to store information in various bulky folders. Everything I need is in one place and takes up no space at all, I can easily keep track of payments, attendance, and maintain athlete info in the most efficient way. Flicking through sheets to find someone’s payment or NOK information is rather tedious when you hav... e 100+ athletes. With Coacha, that is eliminated. As long as I have the Internet, I'm good to go!

Their staff are one of a kind; always happy to help and open to feedback and suggestions. The Coacha staff are leading the way in what a first-class service should look like. If I ever run into trouble they always respond quickly and quite often follow up with call.

I would highly recommend this software to any club, particularly clubs who are managed by volunteers. Holding down a 9-6 day job, along with running a club, does takes its toll. Having software that minimises the manual work by giving you back some much needed time is just what I needed."

Tovonya Raybe - Co-Director of Marshals Cheer & Dance
  read more

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Marcus Compton

Marcus Compton

Sep 6, 2018

Really positive experience with these guys. Easily the cheapest, simplest and best value for money sports club software we've found. Not sure I could run our football club without it now.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Tovonya Sharisse Raybe

Tovonya Sharisse Raybe

Jul 18, 2018

Coacha is amazing. Long gone are the days when I had to store information in various bulky folders. Everything I need is in one place and takes up no space at all, I can easily keep track of payments, attendance, and maintain athlete info in the most efficient way. Flicking through sheets to find someone’s payment or NOK information is rather tedious when you hav... e 100+ athletes. With Coacha, that is eliminated. As long as I have the Internet, I'm good to go!

Their staff are one of a kind; always happy to help and open to feedback and suggestions. The Coacha staff are leading the way in what a first-class service should look like. If I ever run into trouble they always respond quickly and quite often follow up with call.

I would highly recommend this software to any club, particularly clubs who are managed by volunteers. Holding down a 9-6 day job, along with running a club, does takes its toll. Having software that minimises the manual work by giving you back some much needed time is just what I needed."

Tovonya Raybe - Co-Director of Marshals Cheer & Dance
  read more

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)