• MTD
    Membership
    Software
    Our mission to steer club owners away from the stressful,
    time-consuming task of manual sports club paperwork is going well.

    With sports software helping with so many aspects of club
    management nowadays, we’re so keen to show users just how
    using Coacha can help them.

Membership Software
and Making Tax Digital (MTD)

Adding to the list of ‘things that Coacha helps with’ are accounts and taxes. Yes, taxes!

Now this may not apply to all sports clubs as we know that many of our userbase are non-profit and there are some exemptions to organisations who need to pay VAT. But for those clubs who are eligible to pay VAT, or those approaching the threshold, you’ll want to carry on reading.

What is MTD?

HMRC are launching a new initiative called Making Tax Digital from April 1st 2019. This initiative requires organisations who earn over the tax threshold (£85,000) to use software to record and submit VAT returns.

As part of MTD there are a few requirements which include financial information being automatically logged into your digital tax account and submitting a minimum of once per quarter via an app that’s linked to your digital tax account.

How sports club management software can help

Using a piece of software that specifically helps with sports club management can do wonders for your sports club. It can save you time, money and stress. It’s an amazing way of keeping all of your club administration in one safe place.

If you use Coacha to manage your finances, you’ll be using Stripe. Coacha simply acts as an interface to set up your payments through Stripe in a simple way, whilst recording the statuses of all of your transactions. The beauty of setting your finances up through Coacha is that it’s incredibly simple to use and keep track of who’s paid what. Plus you get to manage all other aspects of your club management like registers, classes, GDPR, emergency information etc.

So, at the moment users will set their finances up within Coacha and then the finances will appear in their Stripe accounts on the chosen payment date. Perfect. But how do those finances get into your digital tax account?


Coacha > Stripe > Missing Link > Digital Tax Account

We think that the best thing you could do is sign up to a piece of accounting software. This type of software will connect to your Stripe account. Then when your Stripe account receives payments, they will automatically filter into the accounting software and record them without you having to manually input anything. Then you (or your accountant) can easily make accurate VAT submissions into your Digital Tax Account.

Coacha > Stripe > Accounting Software > Digital Tax Account

Is there a piece of software that does it all?

We’ve done our research and so far, we can’t find one single piece of software which allows club management, collection of finances and accountancy. These 3 types of software are totally unique in their own respects. However, they integrate with each other incredibly well.

We imagine it would be very complicated (not to mention expensive) to develop software that covered all 3 of these specialities.

What types of accounting software is out there?

The HMRC have published a list of software suppliers that specialise in tax which you can find here. However, one of the most popular and well-reviewed pieces of software that we’re aware of is Xero. If you have an accountant, they will more than likely be able to advise you on which route to take. Most software will offer free trials too, so you can get a feel for the interface and usability before you commit.


To conclude

There isn’t one single piece of software that specialises in club management, finance collection and tax submission. But it’s still very easy to manage and submit your VAT returns using a combination of all three different types of software. If you have any questions, please feel free to get in touch. And if you’d like to try a free trial of Coacha, be sure to sign up today.


The Legal Stuff

The content of this article is intended to provide a general guide to the subject matter and is not to be regarded as a substitute for consultation with a financial specialist who can advise you with a focus on your specific circumstance. Specialist advice should be sought about your specific circumstances.

Testimonials

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!