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  • Essential GDPR
    Documentation
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GDPR Compliance and Software

You’ll probably be aware by now that no piece of sports club management software can make you 100% GDPR compliant. This is because, under GDPR, there are still manual processes that need to be taken care of by the club owner. Such processes include deciding on which legal bases to collect data, completing and implementing documentation such as a Privacy Policy and backing up your policies with ongoing GDPR compliant processes.

To help you, we're providing clubs with a FREE Data Protection Impact Assessment (DPIA) to help identify any weak spots in the way you handle your information.

You can get your hands on a copy of this free DPIA (along with our GDPR Guide and Checklist) by clicking here.

The Three Step Process


We’ve broken down the process into three steps. This is how we believe the best level of compliance can be worked towards. We’ve always been crystal clear that using Coacha alone will not make you fully GDPR compliant, but we’re trying to do our best to provide you with the resources to help with the rest.

Step 1: up to 75% compliance: We strongly believe that using Coacha2.0 will help you work towards up to 75% ongoing GDPR compliance due to its new, built in GDPR features. This is because you will be demonstrating that you're working towards compliance on an ongoing basis. This level of compliance obviously only applies if Coacha is the sole system used for storing and managing your club data. We can't export data that you keep elsewhere.

Step 2: approx. 20% compliance: Legal documentation: It’s important to get this aspect of it right. Policies, tools and templates must be completed and it's your decision as the club owner whether you want to write your own, bring in a legal team or use already-approved documentation fromyour NGB, Sport England and The Sport & Recreation Alliance, or an existing legal firm. As well as completing the relevant documentation, you must be able to prove ongoing compliance via the implementation of the policies surrounding GDPR both internally and externally.

Step 3: approx. 5%: We believe, as many legal professionals do, that the laws around GDPR need to be put to the test and evolve through case law. Hence we think that 100% GDPR compliance isn’t really possible just yet.




Where can I access the GDPR documentation needed for Step 2?


If you choose to use a legal firm with already-approved documentation, finding the right one can be difficult, with most practices selling the packages for >£500 +VAT. We've joined forces with Markel Law,a large legal firm who provide an incredible, specialist portal for a fraction of the above cost. Access to this portal provides you with all you'll need to ensure your documentation is working towards GDPR compliance.

Markel Law, a large legal firm who provide an incredible, specialist portal for a fraction of the above cost. Access to this portal provides you with all you'll need to ensure your documentation is working towards GDPR compliance.

Markel Law offer access to their unique portal for an annual fee of £189 +VAT, however, we've secured a huge 50% discount for our Coacha subscribers, meaning that they get access to the portal for a whole year and all of the following for just £95 +VAT.

  • Access to the Markel Law Hub.
  • Access to further GDPR documentation, templates, tools and legal updates to help towards GDPR compliance.
  • Discounted access to a solicitor via pay-as-you-go telephone service (£45 +VAT per 30 minutes).
  • Additional, non-GDPR related tools and documents covering areas like employment, managing a business, property, cyber security and more.
  • Expert resources from award-winning lawyers.
  • Useful links and checklists.
  • Regularly updated legal blogs to keep you and your club up to date with all the key legal headlines.
  • Live chat available Monday to Friday, 09:00-17:00.

    If you're interested in claiming the Markel Law Hub discount, click here to get in touch.





The Legal Stuff

The content of this article is intended to provide information to help you with the subject matter and is not to be regarded as a substitute for consultation with a legal specialist who can advise you with a focus on your specific circumstance. Specialist advice should be sought about your specific circumstances.


Testimonials

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!