Our Free Resources Blog

If you've found Coacha and are baffled because you didn't know an alternative to messy, stressful admin existed; you're not alone! Take a look at our resources below to weigh out the pros and cons of paper-based admin and modern, easy to use software.


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With great sports club ownership, comes great responsibility. You’re responsible for your members, their sporting education, their data and their wellbeing whilst they’re attending your classes.

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We’re no strangers to the world of child protection. As sports coaches, we’re sure you won’t be either. The fact is, all staff within a sports club have a responsibility to keep children safe.

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When you first think about setting up a sports club, your primary reasons will most likely be: • Wanting to make a difference; • Wanting to teach your passion to others; • Wanting to have a career/hobby doing something you love.

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Does your sports club have children in it? If so, you’ll probably be aware of the world of child protection and how important it is to keep children safe. As coaches, we are responsible for children’s safety when they’re within our care.

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Do you still take cash payments for your club’s classes? If so, you’re not on your own. Whether it be a fiver here and there, or 100% of the club’s fees being taken in cash; lots of clubs are still taking it. But what you may be surprised to find out, is that although lots of clubs are still using cash, a lot of those clubs are actively trying to move away from it.

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Music forms an integral part of performance sports but how would you feel if the music was muted? Imagine watching Torvil and Dean’s legendary Olympic figure skating routine without ‘Bolero’ playing. Or Katelyn Ohashi’s 2019 Michael Jackson inspired gymnastics routine, without the music! It would be like playing football without a ball; it just doesn’t work.

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We’re living in a world where technology is in its prime and we’re working in an industry where it’s never been so important to protect children.

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Remaining anonymous, find out what happened when this club owner’s folder of registers and personal information got stolen whilst on court.

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When we ask new users “what did you do for your admin before you found Coacha?”, a huge majority of them will sigh and say “spreadsheets”. We’re so used to that familiar sound of disappointment by now and take great pleasure in helping clubs turn their lives around.

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It may not feel like it for some clubs, but your sports club is essentially a business. Whether you’re profitable or charitable, you’ll have similar goals; mainly to maintain or keep growing the number of athletes/classes within your club.

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You can’t please everyone and the customer is always right. These are cliché phrases that most of us roll our eyes at through our lives. And the irony is, when we’re wise enough to understand them, we realise they could actually have a point…

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We speak to sports clubs every single day. Regardless of whether they’re charitable or profitable, the majority of club owners we speak to all tell us that their biggest frustration is losing or spending more money than they would like or can afford.

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We can spend months, years, even decades stuck in the same old routine. And why? Because it’s familiar and therefore feels safe. There comes a time in life when you have to accept that the times are moving on. Although you may not want to, embracing change can be important to future success.

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It’s nearly time for a new year and a fresh start. Many clubs we speak to at this time of year are determined to make a change. They've spent the last 3 - 4 years breaking promises to themselves to take the leap from paper-based admin. They've decided that enough is enough.

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A huge proportion of new Coacha users arrive to us spending far too much time on club admin. Many of them having gone around in circles for years. Over the years, they've broken many promises to themselves about finding a new way to run their club. When they eventually arrive to us, they're ready to make a change.

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It’s inevitable, not every athlete who joins your programme is going to remain a member. Sometimes it can't be helped. But when does losing members become a problem? When it’s regular. When you aren’t getting feedback. When you are getting feedback… but it’s not good.

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The ICO have a great new little tool (launched on 10th Oct) which is aimed at small business owners and sole traders. Sole traders are people who run a business and are not a partnership, limited company or a charity. And small business owners, are … well, small business owners!

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If we’ve been on your radar for at least the last few months, you’ll have heard us talk about GDPR and the three-step-process to ensure you’re working towards ultimate compliance.

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Coacha has many priority ‘olive-branches’ that are all equally as important as each other. Between data protection (GDPR), safeguarding and data security, we’re being kept pretty busy! One of these many olive branches that we’re committed to raising awareness for, is mental health. We know that 1 in 4 people suffer with their mental health and 1 in 8 people are actually receiving treatment.

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If you read our last, uber-serious post outlining GDPR and what will be expected of you come May 25th, 2018, you will have gathered that the EU isn’t messing around when it comes to new data protection laws. You may be wondering, post-Brexit, why this still applies to us? Well, the UK is still abiding by this new law as its data protection law hasn’t been renewed in nineteen years!