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A GDPR tool that clubs can use
11 October 2018

A GDPR tool that clubs can use

The ICO have a great new little tool (launched on 10th Oct) which is aimed at small business owners and sole traders. Sole traders are people who run a business and are not a partnership, limited company or a charity. And small business owners, are … well, small business owners!

But, what’s this got to do with sport clubs you may wonder? Read on to find out…

Do clubs have to consider GDPR?

It’s a myth that if you’re not a ‘proper’ business or company you don’t have to worry about GDPR. Many clubs operate as a not for profit organisation, but in the eyes of the law, you are still accountable for your actions.

If you use or collect any personal data, which you do if you run a club, then you are subject to the GDPR just like businesses are. There’s no escaping it.

How can I check if I am breaking GDPR rules?

Although aimed at small businesses and sole traders, the ICO have a great online tool that you can use to see how well you’re doing in terms of GDPR compliance. It takes literally 2 minutes to use, and instantly gives you a mini report on how well you’re doing.

To help you further, there are ‘more information’ boxes that when ticked instantly give you further detail about the question (image attached).

Once you have answered the eight questions by clicking ‘yes’, ‘no’, or ‘in part‘, you’re taken straight to your report. Here you will see your overall rating, and a breakdown of any actions you need to take.



What can I do if I am breaking GDPR rules?

Firstly, don’t panic. The ICO are not in the business of cracking a walnut with a sledgehammer (or at least so they are telling us). The report they give you is broken down into red, amber and green and lists the things that you will need to do.

As you’d expect, the points listed under the red section need the most urgent attention, followed by the amber ones. Anything in the green section is basically a pat on the back for having in place already, so well done.


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You simply need to work through their recommendations in the order they appear. It’s all presented in wonderfully simple English and is very easy to follow. What’s more, there are lots of useful links in the report for recommended further reading.




Additional GDPR information for clubs

If you haven’t already, then take a look at our completely free guide to GDPR for clubs. Although written primarily with sports clubs in mind, the guide is relevant to any sort of club or society.

Whether a social club, a recreational or hobby club or even political or religious society, GDPR will apply to you if you collect personal data. This guide has been written with you in mind, and what’s more, there’s even a free check sheet to help you.

Be sure to check out the other useful GDPR related resources on this site:

Will sports club software help me with GDPR compliance?

Steps to GDPR compliance for sports clubs

Essential GDPR documentation

The Legal Stuff

The content of this article is intended to provide information to help you with the subject matter and is not to be regarded as a substitute for consultation with a legal specialist who can advise you with a focus on your specific circumstance. Specialist advice should be sought about your specific circumstances.