The BEST , TRULY FREE membership software.

Coacha Lite is FREE to use - for life. Even our premium platform is only £25pcm. Unlike some of our competitors (eg LoveAdmin) we don’t insist that you put your club’s money through us so you can use us. Using PayPal? Stick with it. Cash is king in your club? Stick with it. You can still use Coacha Lite completely FREE.

small club membership software free uk

Amazing membership management software

Coacha is an amazing product and we would be struggling without it. All our member records are now updated and we are now able to email certain membership groups within the club. The amount of time we are saving on administration is huge. The app on the phone is brilliant as the Coaches now use this for the register and we are able to check membership status on mobile devices/iPad at any time. There is no need to chase for payments as Coacha does it all.

Raj Patel - review on Capterra and a Coacha subscriber

free membership software

FREE Member Profiles

Member profiles give you everything you need to know about your members within a few clicks. From contact details, to notes on their performance. You can even add photos of them too!

free team management software

FREE Covid19 

‘track & trace’

With a special Covid19 Track & Trace tool Coacha truly has you covered. It’ll also help you comply with official guidance despite them constantly changing.

free member management software

FREE class attendance registers

When you create a class in Coacha Lite, registers are automatically created. Then when you log in on the day, you can take your attendance register quickly and easily.

free membership management software

FREE emails

you probably already have email, but with Coacha Lite you can send out emails to one, some or all of your members in one go. Although limited to one email a day, that’s still 30 a month!

member management software free

FREE club 

sign up form

Coacha gives your club its own signup form that you can email to prospective members or pop onto your website. It's a great way to get people into the system and get them training, fast.

membership management software free

FREE club document storage

You can use Coacha as a convenient place to store your club documents. Things like insurance documents, health and safety certs, qualifications and waiver templates can all be stored in Coacha Lite.

membership management software free 02

FREE members groups

If you run a club with grades, belts or qualifications, you can use our one of a kind 'Member Groups'. Arrange your people into as many groups as you want whether age, skill level or member type.

membership software free

FREE virtual classes

With the new norm here, online sessions are part of everyday life. Organise and invite people to virtual classes quickly and easily with Coacha Lite. They even get a reminder sent to them before the class starts.

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FREE online cash tin

You can't automate every payment, but you can record them. With the Coacha Cash Tin, you can instantly find the relevant member and record the amount they pay... keeping everything in one place.

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FREE club 


Keep an eye on who’s doing what and when. Need to check and see how often someone’s attended training? Or what classes people have missed? Not a problem with Coacha Lite.

free online booking system for sports clubs

FREE Covid19 download

If you have anyone report that they’ve been affected by Covid you need to report it to the NHS. Coacha Lite has a download feature that allows you to quickly and easily share data with the authorities.

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Safe & secure

We run Coacha in the latest and fastest programming language, and on the most powerful and secure servers. Also all of our staff are Enhanced DBS checked, so we are all cleared to handle your data.

Like what you see so far?

To get Coacha Lite, simply sign up for your FREE 14 day trial of Coacha Premium. You can have that on us. Then when that’s up, simply select the ‘Coacha Lite’ option.

Coacha Lite - packed full of features, and FREE to use!

Nothing in life is truly free? Or is it? Some say that the best things in life are free! We’ve been thinking at Coacha HQ; how about if we were to make a version of Coacha that truly is completely free to use? What’s more it’s free for life? Wouldn’t that be something? And so Coacha Lite was born.

So, a question. Do you really need membership management software for your club?

Maybe you don’t need all of the bells and whistles that you get with a full membership management app or software? Or perhaps you’re not convinced that using computer software is right for you?

One thing’s for sure though, you know that there are somethings that could be done better. Maybe keeping a track of people’s info? Taking registers? Securing sensitive personal data? Or just making admin (and life) easier for you! Perhaps Coacha Lite holds the answers?

Why pay for something if you don’t use it?

We get that paying for software for some clubs just isn’t worth it. There are lots of reasons why and no two clubs are the same. However, most clubs would benefit from one or two things which is where Coacha Lite may help you out.

Help sport get back on its feet - fight Covid19

Covid19 has devastated clubs of all sizes. You can help recovery by supporting the NHS Test & Trace scheme. Coacha Lite does this for you by logging who all of your members come in to contact with and lets you grab this data and send it to the authorities. All completely FREE TO YOU.

No card needed. No commitment. No brainer.

We don’t ask for any card details unless you want to use Coacha Premium after the FREE 14 day trial. If you don’t then Coacha Lite is completely FREE – forever!

‘Free’ vs paid membership management software. What’s the difference and why should I care?’

We do more than our bit to help sports clubs save money and not pay more than they should for sports club membership software. Whether they've chosen to go ahead with Coacha or haven't decided yet, we always warn them to keep an even on 'other' costs when researching.

This is because we've fond that many software providers aren't entirely transparent with their fees.

When speaking to new users, they usually tell us which other software they're trialing alongside Coacha. The software usually ranges from (seemingly) totally free to software with a fixed (or tiered) price. From our experience, after people conduct more research, they usually settle on the software that's paid for; and we wondered why?

As we know quite a lot about the world of member managment software, we're here to answer the question:

'Is ‘free’ membership management software really free?'

Usage Costs

FREE SOFTWARE : - When it comes down to it, sports clubs are just like any other business; in order to succeed and keep thriving, it’s important to manage budget properly. So, when it comes down to using a free piece of software vs paying for it, choosing the free software is a given…right? This is not really always the case … unless you use Coacha Lite that is!

Whilst there is at least one piece of software out there that’s genuinely free to use, (Coacha Lite anybody?!) with the majority of members management software that we’ve come across, the word ‘free’ has just been used as a marketing tactic. The surprises then come arrive once you’re on board; additional costs, limited members; you name it, we’ve seen it. Users think they’re signing up to free software, then they end up paying more than they’d first anticipated further down the line.

PAID FOR SOFTWARE : - With paid-for software, most of the time, you know what you’re getting. It completely depends on the type of sports club management software you’re looking at, but with Coacha, transparency is key. And if you find software that isn’t initially transparent about their fees, it’s worth questioning as to why.

Transaction fees - The Hidden Costs of FREE software

This is where most sports club membership software providers make their money. Their software is marked as ‘free to use’, however they’re not. The transaction fees associated with the payment processor they integrate with (such as Stripe) are usually marked up so that the software provider is making money from your club’s transactions. Instead of charging one flat fee per month (as we do here at Coacha with Coacha Premium), this 'free' membership management software is making a % on every single payment you receive from your members. This normally works out as a hefty amount - usually much more than a fixed monthly payment of say £25pcm which is what Coacha Premium costs. Their income from your club is also going to increase as your members rise - hence why they'll usually give you tips on growing your club too. Not to say that this help isn't a good ide as afterall it helps you out, but they win with this too.

Also, in some circumstances, in order to use their free member management software, they insist that you have to put your finances through their system as part of a contract.

Many club owners don’t do the math because 3-5% on each transaction fee plus a lousy 30 or 40 pence per transaction seems like a small number. However, when you actually do the workings out, it can cost you thousands of pounds extra per year by using free membership software.

Paid For Software - Transaction Fees

We believe that there are two types of paid-for software with regards to transaction fees:

• Those that mark up their transaction fees

The paid-for software providers who also mark up their transaction fees are essentially making th most money possible out of you. Not only are they receiving a set fee every month, but they’re also earning regular income from the fees your members are paying to your club. So much for free membership software, eh?

• Those that don’t mark up their transaction fees

With software providers such as Coacha and our Premium package, transaction fees are not marked up and are set at the rate of the payment processor. You’re paying the smallest possible fee per transaction and all of the money goes to them and not the software provider. We’ll always work this way because we believe in giving back to our loyal subscribers. We’ll never penalise you financially due to the amount of members you have. And we'll never advertise as free membership management software when we're not.

Many clubs don’t initially want to pay any fees at all. But they soon realise after a while how much time software like Coacha and Stripe/GoCardless could save them each month if they upgraded to the paid for version. In our experience, we've found that people often comment that it’s just a small price to pay for the convenience that the extra functionality of the premium system gives them.

When compared with ‘free’ software with marked up transaction fees, paid-for software ends up being much cheaper per year. We’ve made some real-life examples of free membership management software fees, which you can find here.

Pricing structure of software

FREE membership software

Many pieces of software are cleverly marketed as being 'free member management software'. However, they will often have a tiered structure, so and you may need to start paying more as your club grows. This is only fair where a single price point is charged for using the software, which is the case with Coacha Lite. You can have up to 50 members in Coacha Lite. With other membership software providers though, this price may be even more expensive than the paid-for software you were initially considering. So now you’re back to square one. Plus, there is usually more than one tier. So, you can expect for your subscription to be bumped up further when your club hits the next milestone. It’s a slippery slope really. But not with Coacha Premium. You will only pay £25pcm, irrespective of the number of members you have.

Paid for membership software

It’s important to look out for tiered pricing structures in paid-for software too. Take note of what you can afford, what the next payment bracket is and how soon you’re likely to get there.

It’s a good idea to find a piece of software like Coacha, which charges one standard, flat rate for unlimited use of its features. You can then be assured that you won’t be penalised for adding members to your club and know what you’re getting yourself into before you go ahead.

Go on, start making life easier for yourself

You know it makes sense. You've been putting it off, but you know you need to do it ...

Other costs - the costs of FREE software

Some ‘free’ software providers have more subtle ways of charging your club. These can include setup fees and deposits. Some even insist on putting your finances through their members management software because they charge an additional transaction fee - this is how they make their money.

We have recently been made aware of one software provider in particular who really have gone to the next level. This provider states that in order to use their software, despite them advertising as having no setup fees, you must:

• Pay a deposit of the equivalent of 0.5% of your organisation’s annual revenue (£100 minimum and £500 maximum). The deposit is then only refundable when your organisation has gone live (on the agreed date) and you have taken 50% of your estimated annual transaction volume. It has to be within 12 months of setup and 90% of the transactions must be put through their system.

• If you’re found not to be using their system (via Paypal/Gocardless plus added fees) for at least 90% of your transactions, your account could be suspended and deleted.

We wish we could have filmed our team’s reaction when these terms were read out to them. As a completely transparent member management software, we work so incredibly hard to be transparent and give back to sport, that we can’t believe it when we come across costs/terms such as these.

Other costs of paid software

Obviously, it’s important to be wary of these sorts of ‘other’ costs from paid-for software as well. It’s always worth asking the question, ‘Please can you tell me all fees associated with using your software?’.

Whilst doing your research, it’s a good idea to note which software is and isn’t transparent about costs on their website. This will give a good indication of who’s charging more than they should be.

Coacha have always been incredibly transparent about their fees because we have nothing to hide. We charge a set monthly fee which (considering the extensive, unlimited feature-sets included in the subscription) is incredible value for money. There are no other fees which are paid to Coacha, unlike other members management software. The only other fees you pay will with Coacha Premium are transaction fees to Stripe or GOCardless, or purchasing credits with Textlocal in order to integrate with their SMS service.

Features of membership software


Ever heard of the saying, ‘you get what you pay for’? Well that’s especially true with software. Free software is all well and good until it doesn’t do what you need it to do. Features may not be as well-executed as they could be; the software may not have everything you need; or it may not be designed for your specific type of club. Coacha Lite is the only free member management software out there that is truly fit for purpose.

You may be under the impression that the software you’re interested in is free, but when it comes down to it, only some features may be. Meaning you may need to spend money on upgrading your package.

Make sure you analyse the software’s features and how well they work for you before going any further.


As we’re sure you’re aware, the world of sports club membership software is incredibly popular. There are so many different types of software out there that it can sometimes take months to narrow down your favorite.

The good thing about using ‘paid for’ software, is that their features tend to be higher quality and therefore fit your needs better (Coacha Lte being the exception that proves the rule!).

It’s still important to check for any features that may only be accessible in the higher packages of member management software and with Coacha Lite we outline this from the get go.

Using a system like Coacha is ideal as it can be used for any type of sport/pastime club. It was designed for complete flexibility with whatever type of club you have, so you also know it’s easy to use. Plus, as Coacha charges one set price for completely unlimited access, you can guarantee no ultimatum of paying more to access the crucial features of your members management software.

So when it comes down to the question of this article, 'is free membership manangement software really free?', it's really down to the unique software provider and their fees. But you should remember that having no monthly/yearly usage fee doesn't neccessarily mean that the software is free to use. You should consider transaction fees and 'other' costs in comparison with other software before you make a final decision.

If you'd like to try a free trial of Coacha or simply have some questions to ask our team about member management software, please be sure to get in touch and we'll be happy to help.

No card needed. No commitment. No brainer.

Enjoy all of Coacha's Premium features FREE for 14 days. Then, simply switch to Coacha Lite - which is absolutely FREE!

Software for sports & pastime club management


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