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Club Finances Simplified

Getting paid for your hard work is important, but you shouldn't need an accounting degree to organise your
subscription management! Coacha's money section is built specifically to simplify the task of collecting and managing money.





Types of Payment

  There are 3 types of payment within Coacha:

1) Subscriptions
2) One-off payments
3) Cash payments

Depending on which way your club operates and which way you choose to accept payments, you may decide to utilise all 3 of the payment features  within our management system, including subscription management. We integrate with Stripe for billing (and soon to be Gocardless) for all online payments as they have the lowest fees on the market and are super flexible. We don't mark up these fees at all. We've made a concious effort to select a billing service which is low fee and highly secure for our users. You are also able to record cash (or other types of payment) seamlessly in Coacha's virtual Cash Tin. Keep your club as automated as possible with the best web based billing software available, whether you're subscription based. Keep your club admin hassle-free witht the best possible level of revenue management.


With the integration of Gocardless for direct debits in 2019, Coacha is extremely excited to offer more flexibilty in terms of a payment gateway which will enable users to choose which gateway to use. You'll soon be able to manage your subscription billing through Stripe (recurring card payment) or Gocardless (direct debit) as we offer yet another payment processing software to our users. This is part of the ongoing promise we make to our subscribers to have their best interests at heart. If you think you may be a potential subscriber and have some questions, be sure to get in touch with our Support Team!

Setting Up a Subscription



To find out how to set up subscriptions, one-off payments and cash payments in more detail and more info about our whole billing system, you can click these links to access our Help Centre User Guides. Also find User Guides for all other functionality in our management system including billing solutions.

Other Features


SIMPLE INTERFACE
Coacha's easy-to-use, intuitive money dashboard takes the stress out of managing finances, billing and reduces time spent on admin, leaving more time for coaching! Thank heavens for automation!
DEBT COLLECTION
It's easy for payments to slip your mind when you're busy coaching. Luckily Coacha's sophisticated functionality seamlessly keeps track of all missed payments so that you don't have to. 
INTEGRATED PAYMENTS
From rolling subscriptions to one-off cash and card payments, Coacha lets you see at a glance every payment that hits your account, which will enable you to manage things much easier. Make sure you get paid.
CREDIT AND DEBIT CARDS
Automate payments securely and painlessly without the need for a card reader or specialist app, all through Coacha and Stripe. Get paid on time.
TRANSPARENT FEES
Unlike many of our competitors, we'll never charge a penny in transaction fees; We want to help you generate more income and save money, not spend it!
MEMBER SUBSCRIPTIONS
There's no excuse for missed payments with Coacha's subscriptions. Set up your choice of weekly, monthly and yearly plans and wait for the money to roll in! Talk about flexible!
MONEY DASHBOARD
Updated in real time and hidden from coach logins, Coacha's money dashboard gives club owners an overview of those all important finances to manage them as best as possible. Learn to love online billing!
PAYMENT HISTORY
See a list of historical transactions, or search using Coacha's payment filter to find exactly what you're looking for in just a flash. From one-offs, to recurring billing, find what you need instantly. Billing management at its finest.

SUBSCRIPTION PLANS
Coacha's recurring payment subscription system is quicker and more cost effetive than many of the direct debit services available. Simply set up a recurring payment, assign to a member and wait for them to generate.

DOWNLOADABLE REPORTS
Every transaction that goes through Coacha can be downloaded as an Excel file. Filter by date range or individual members.

EDIT HISTORICAL PAYMENTS
Need to edit, update or remove cash payment records? Coacha lets you do so in just a few seconds, right from the easy-to use money dashboard.
AUTOMATIC PAYMENT CHASING
Fed up of having to manually chase payments for weeks on end? Stripe automatically tries to recollect the payment and Coacha keeps you informed along the way without charging you for doing so.
FAILED PAYMENT NOTIFICATIONS
Worried about relying on a system for your payments? You'll never have been more informed. Coacha keeps you in the loop every step of the way.
CLEAR PAYMENT STATUSES
Whether it's been paid, is pending, retrying or requested, Coacha seamlessly lets you know all all one-off and recurring payment statuses in the Money Dashboard.
SEARCH FOR PAYMENT
Coacha has a new and improved system that allows you to easily search for payments using the search bar, filters and much more! Streamline your automated billing.

MASS-ASSIGN PAYMENT REQUESTS
We're helping you further cut down your admin time by allowing you to assign more than one member at a time to a payment request. You're welcome!.

Testimonials

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!