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4 reasons why you shouldn’t leave your club admin until last minute
27 June 2019

4 reasons why you shouldn’t leave your club admin until last minute

At the end of your final season of the year, we know that you need some time off ‘club stuff’ in general. After so many competitions/gradings etc., summer is the perfect time to relax in the warm weather. Whether you’re going on holiday, spending more time with family or just enjoying having some free time, taking time to re-charge your batteries is refreshing for most of us.

We’ve been in this game for a long time now, with most of our team coaching their own clubs. We know it can be tempting to get carried away with the time off over summer and it’s easy to keep pushing back starting your new season admin.


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Year after year, we see clubs get in touch in the last week of August; stressed because they’ve left things way too late; leaving themselves with a week to set their whole club up in their new sports club management software.

Naturally, we always do everything we can to help these clubs get ready in time. But we see how stressful it is for them during the whole process.

Here are 4 of the most common reasons you shouldn’t leave your new season club admin until last minute.


1. You’ll miss out on money/get paid late


Getting members/parents to complete payment requests can be a nightmare on a normal week, never mind at the start of September when everything is re-starting, including school! Starting to get people sorted with a few weeks to spare is a good idea for making sure everyone hits the new season deadline. If you only give a few days’ notice, chances are, you’ll have some stragglers.


2. You’ll waste a lot of time


We know what you’re thinking, ‘how can I waste time if I’m rushing to get things sorted?’. If you’re new to a system, you’re still learning your way around during the initial setup. If you’re rushing to get things sorted without fully understanding things, you’re bound to make mistakes. This will cost you more time in the long run.


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3. You’ll be stressed


After a calm and relaxing summer, recovering from the end of last season, the last thing you want is to be working yourself up over next season’s admin. If you leave things until last minute, you’ll probably end up feeling like you never even had time off!


4. You won’t get chance to start fresh


You’ve been promising yourself to do things differently for ages. This year, you’ll make the brave move onto a new system, you just will! Until you’ve left it too late and only have a week to get your admin together…

This will normally mean you’ve backed yourself into a corner whereby you have to carry on with your spreadsheets/expensive provider for another season. Wasting both time and money.
 

Try Coacha free for 14 days

If you’re wondering how to get the balance between having a nice break and leaving your admin until the last minute, watch this space! Come Monday 1st July, we have something exciting starting and we can’t wait to tell you about it…

Testimonials

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!




‘Coacha revolutionised my program administration and saves me time and money.’

Sarah Watkins - Program Direction - GCA Cheer