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 3 things to “set and forget” in Coacha
17 January 2019

3 things to “set and forget” in Coacha

When many of us started coaching, there wasn’t a great deal of admin. There was basic information to collect, registers to take and sometimes accident forms to fill out. In this day and age there are not only heaps of additional admin tasks that need to take place, but now you have to work by strict guidelines as to what information you keep, the relevance of it and how you store it.

We know that although it’s incredibly frustrating having to sacrifice coaching time to sit down and complete additional admin tasks, it’s entirely necessary. The law is the law and it needs to be abided by.

But what if we told you that you could get back the time you currently spend on admin, to spend more time on coaching?

Many coaches who turn to us have being doing their club admin the long and hard way for what seems like forever. They don't realise there's another way until they get in touch with Coacha. Our speciality is helping coaches reduce their time spent on admin so that they can spend more time coaching. So we’re going to tell you about 3 things you can “set and forget” in Coacha, so you can do away with endless manual processes that take up hours of your time.

 



1. Registers


Forget manually updating your spreadsheet after every session, or spilling coffee on your clipboard. Simply set your ‘classes’ up in Coacha and attach your members. Your registers will then automatically generate for each session.

This means you can view past, current and future registers within Coacha. They are also safely and securely stored in accordance with GDPR. You can also access emergency details from the registers within seconds. Coacha will also generate attendance statistics for you when needed.


2. Subscriptions


The days of cross-matching incoming standing orders with your manual spreadsheet are over. Forget about the dread of realising a member hasn’t been paying their fees for the last 6 months.

Set up subscription plans within Coacha and assign members to those plans. Get the members to fill in their payment details and your weekly/monthly/yearly payment is set up. Not only that, but if the payment fails Coacha will notify you. Then Stripe will try to recollect the payment up to 4 times. If this fails for the final time, you will be notified to manually chase the payment.

You can also check the Money Dashboard for the status on any transaction under any member at any point.


3. Broadcasts


Safeguarding is a huge part of anyone who works with children/vulnerable adult’s lives. Many clubs who arrive to us are using WhatsApp/Facebook/Messenger to communicate with members of many ages. This isn't good practice and it's always something they’re keen to change.

Coacha has been built around the NSPCC’s CPSU guidelines. This means that rules apply depending on the member’s age:

- Under 13 – The broadcast is sent directly to the Next of Kin (NOK)

- Between 13 and 18 – The broadcast is sent to the member with the NOK copied in

- Over 18 – The broadcast is sent to the member directly

If you have vulnerable adults within your club, there is the option to tick the NOK as the primary contact. This means that all communication is diverted to the NOK. You can also add a safeguarding moderator which ensures they are copied into all emails to minors.

All of the above being taken care of means you don’t need to worry about making a mistake with who you can and can’t contact. Sending broadcasts through Coacha will also ensure you have a record of all communications sent within one safe place.

 



Try Coacha free for 30 days


If you feel like you’re finally seeing a light at the end of a very dark, admin-orientated tunnel, what are you waiting for? Sign up to a free trial with Coacha, there are no obligations and no card details required. Just take a look to see what you think. And if you like what you see, get in touch and we’ll go from there. We even do a free club set up. What have you got to lose?
 

 

Testimonials

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Taylor James

Taylor James

Sep 25, 2018

Always do their best to help sports clubs save time, money and do more things that they enjoy.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Marley Hughes

Marley Hughes

Sep 6, 2018

Couldn't run my swimming classes without it now. The team are just great, really helpful, will always help you out. The system is really reliable - I tried a lot of different pieces of software and none matched Coacha for price and features. Thanks guys. x

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!




‘Coacha revolutionised my program administration and saves me time and money.’

Sarah Watkins - Program Direction - GCA Cheer