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Club Finances Simplified

Getting paid for your hard work is important, but you shouldn't need an accounting degree to organize it!
Coacha's money section is built specifically to simplify the task of collecting and managing money.





Types of Payment

  There are 3 types of payment within Coacha:

1) Subscriptions
2) One-off payments
3) Cash payments

Depending on which way your club operates, you may decide to utilize all 3 of the payment features within our management system. We integrate with Stripe for all online payments as they have the lowest fees on the market and are super flexible. We don't mark up these fees at all. You are also able to record cash (or other types of payment) in Coacha's virtual Cash Tin.


With the integration of Gocardless for direct debits in 2019, Coacha is extremely excited to offer more flexibilty in terms of a payment gateway which will enable users to choose which gateway to use. You'll soon be able to manage your subscription billing through Stripe (recurring card payment) or Gocardless (direct debit). This is part of the ongoing promise we make to our subscribers to have their best interests at heart. If you think you may be a potential subscriber and have some questions, be sure to get in touch with our Support Team!

Setting Up a Subscription

 


To find out how to set up subscriptions, one-off payments and cash payments in more detail, you can click these links to access our Help Center User Guides. Also find User Guides for all other functionality
in our management system including billing solutions.

Other Features


SIMPLE INTERFACE
Coacha's easy-to-use money dashboard takes the stress out of managing finances and reduces time spent on admin, leaving more time for coaching! Thank heavens for automation!
DEBT COLLECTION
It's easy for payments to slip your mind when you're busy coaching. Luckily Coacha's sophisticated functionality keeps track of all missed payments so that you don't have to.
INTEGRATED PAYMENTS
From rolling subscriptions to one-off cash and card payments, Coacha lets you see at a glance every payment that hits your account, which will enable you to manage things much easier.
CREDIT AND DEBIT CARDS
Take payments securely and painlessly without the need for a card reader or specialist app, all through Coacha and Stripe automation.
TRANSPARENT FEES
Unlike many of our competitors, we'll never charge you a penny in transaction fees. We want to help you generate more income and save money, not spend it!
STUDENT SUBSCRIPTIONS
There's no excuse for missed payments with Coacha's subscriptions. Set up your choice of weekly, monthly and yearly plans and wait for the money to roll in! Talk about flexible!
MONEY DASHBOARD
Updated in real time and hidden from coach logins, Coacha's money dashboard gives club owners an overview of those all important finances.
PAYMENT HISTORY
See a list of historical transactions, or search using Coacha's payment filter to find exactly what you're looking for in just a flash.

SUBSCRIPTION PLANS
Coacha's subscription system is quicker and more cost effetive than many of the direct debit services available. Simply set up, assign to a member and wait for them to generate.

DOWNLOADABLE REPORTS
Every transaction that goes through Coacha can be downloaded as an Excel file. Filter by date range or individual students.

EDIT HISTORICAL PAYMENTS
Need to edit, update or remove cash payment records? Coacha lets you do so in just a few seconds, right from the easy-to use money dashboard..
AUTOMATIC PAYMENT CHASING
Fed up of having to manually chase payments for weeks on end? Stripe automatically tries to recollect the payment and Coacha keeps you informed along the way.
FAILED PAYMENT NOTIFICATIONS
Worried about relying on a system for your payments? You'll never have been more informed. Coacha keeps you in the loop every step of the way.
CLEAR PAYMENT STATUSES
Whether it's been paid, is pending, retrying or requested, Coacha lets you know all of your students' payment statuses in the Money Dashboard.
SEARCH FOR PAYMENT
Coacha has a new and improved system that allows you to easily search for payments using the search bar, filters and much more!.

MASS-ASSIGN PAYMENT REQUESTS
We're helping you further cut down your admin time by allowing you to assign more than one student at a time to a payment request. You're welcome!.

Testimonials

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Tovonya Sharisse Raybe

Tovonya Sharisse Raybe

Jul 18, 2018

Coacha is amazing. Long gone are the days when I had to store information in various bulky folders. Everything I need is in one place and takes up no space at all, I can easily keep track of payments, attendance, and maintain athlete info in the most efficient way. Flicking through sheets to find someone’s payment or NOK information is rather tedious when you hav... e 100+ athletes. With Coacha, that is eliminated. As long as I have the Internet, I'm good to go!

Their staff are one of a kind; always happy to help and open to feedback and suggestions. The Coacha staff are leading the way in what a first-class service should look like. If I ever run into trouble they always respond quickly and quite often follow up with call.

I would highly recommend this software to any club, particularly clubs who are managed by volunteers. Holding down a 9-6 day job, along with running a club, does takes its toll. Having software that minimises the manual work by giving you back some much needed time is just what I needed."

Tovonya Raybe - Co-Director of Marshals Cheer & Dance
  read more

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)

Katie Dignan

Katie Dignan

Sep 25, 2018

Amazing software that has helped our club so much!

Marcus Compton

Marcus Compton

Sep 6, 2018

Really positive experience with these guys. Easily the cheapest, simplest and best value for money sports club software we've found. Not sure I could run our football club without it now.

Kelly Loughlin

Kelly Loughlin

Sep 25, 2018

An amazing service, has saved me hours and hours of admin. Easy way to take payments and safely store athlete details. Such a huge weight off my shoulders!

Nick Phillips-Holt

Nick Phillips-Holt

Jul 27, 2018

Coacha is superb. I run a shooting range in Gloucestershire and it helps me keep on top of my admin. Helpful support. Very good software that they should charge more for!

Brooke Hockley

Brooke Hockley

Sep 26, 2018

Before heading into our second season as a club and doubling in size we were very apprehensive about the administration aspect. I am so grateful to have come across coacha as it has made my life seamless in terms of the membership process among other factors such as data protection. We have also set up a stripe account to collect our monthly fees and I am very ex... cited about this as it is going to completely eliminate the tiresome process of chasing people. The report section of coacha is also really handy to be able to track who has set up their subscription. Taylor & the coacha team’s response time to feedback is excellent and I have been very impressed with the service so far. Coacha is revolutionising the way we work and they are doing a fantastic job!  read more

Alice BK Robinson

Alice BK Robinson

Jan 22, 2019

Brilliant service, saved us so much time in the office meaning we can spend more time actually coaching!! 100% recommend!

Molly Jewitt

Molly Jewitt

Jan 8, 2019

The Coacha software has made managing our swim school so much easier! So simple and straight forward to use and saves hours of admin work.
No more chasing people for payments getting half cash half bank transfers or having to think who paid what, everything is sorted out with a click of a button! Highly recommend, great software!

Tovonya Sharisse Raybe

Tovonya Sharisse Raybe

Jul 18, 2018

Coacha is amazing. Long gone are the days when I had to store information in various bulky folders. Everything I need is in one place and takes up no space at all, I can easily keep track of payments, attendance, and maintain athlete info in the most efficient way. Flicking through sheets to find someone’s payment or NOK information is rather tedious when you hav... e 100+ athletes. With Coacha, that is eliminated. As long as I have the Internet, I'm good to go!

Their staff are one of a kind; always happy to help and open to feedback and suggestions. The Coacha staff are leading the way in what a first-class service should look like. If I ever run into trouble they always respond quickly and quite often follow up with call.

I would highly recommend this software to any club, particularly clubs who are managed by volunteers. Holding down a 9-6 day job, along with running a club, does takes its toll. Having software that minimises the manual work by giving you back some much needed time is just what I needed."

Tovonya Raybe - Co-Director of Marshals Cheer & Dance
  read more

Jess Mortimer

Jess Mortimer

Oct 1, 2018

We have just started using Coacha this season and honestly it is one of the best decisions I have made this year! I used to spend hours on admin, chasing people for payments, taking cash & cheques to the bank and then checking to make sure the payments had actually gone into our account. Now I no longer have to write out invoices or handle cash and Coacha wil... l do the chasing for payments for me - which is amazing! Whenever I have any questions I get straight on the phone and their amazing team have either got the problem solved in seconds, or they get back to me as soon as they can with a solution. I cannot recommended this software and the support team enough. Thank you from one happy and less stressed Cheerleading coach!  read more

Kim Readman

Kim Readman

Nov 7, 2018

Great software, still very much a work in progress, but fantastic so far and the customer service is absolutely first rate :)